2023-RN-002 - Warehousing and Fulfilment Services

Prairie Advertising will provide storage, shipping, receiving, handling and fulfillment services including:
• Secure warehousing of marketing and promotional items as well as other items including, but not limited to moving bins, seasonal items, biohazard kits and tradeshow display items.
• Loading dock receiving services related to marketing and promotional items or other large deliveries.
• Packaging and distribution services including supplying all associated packaging and shipping supplies.
• Fulfillment of orders for marketing and promotional items as well as biohazard kits. These fulfillment services include the ability to palletize and ship items by truck.
• Inventory management, including tracking and reporting, of all marketing and promotional items.
• Management, fulfillment, and provision of all FCC envelopes.
• Mailing services including, but not limited to, personalized mail, postal code targeting and neighbourhood mailing.
Additionally, Prairie Advertising will provide:
• A data management system that will safeguard all FCC data (addresses and other information shared by FCC).
• A minimum of 265,000 cubic feet of storage space that may be a mix of floor and vertical space. The space must be weather dry and the temperature must be maintained within an acceptable range of 17-30 degrees Celsius.
• A portion of the space is to be secured with access granted to authorized Prairie Advertising personnel only.
Access to the warehouse space, by key FCC staff, must be available during regular operating hours. This includes on-site quarterly access for promotional items inventory verification.
Reporting requirements:
• Monthly invoicing spreadsheet that includes order number, office location and packing charges.
• Annual order information that includes order number, office location, province and packing charges.
• Annual shipping information for AgriSuccess journals that includes number of magazines sent to each province.