P25-002 - Supply, Delivery and Installation of Campus Furniture

Address:
York University
Strategic Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
 
Description:
York is inviting proposals from furniture manufacturers for Supply, Delivery, and Installation of Furniture as outlined in this RFP, on an “as required” basis. It is the intention of York to create a roster of Vendors of Records (“VORs”) for campus furniture purchases through this RFP process.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid.  Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/.
 
Pricing and Payment Terms are available on the MERX website, respectively.
 
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
 
Estimated Quantities:
Available within the RFP Documents.
 
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca.
 
Submission Deadline:
July 26, 2024 at 3:00:00pm EST.
 
Public Opening:
Not Applicable.

Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

1. Acknowledgement
2. Qualifications and Experience
     a. Understanding of scope of Work
     b. Qualifications and Experience
     c. References/Past Experience
3. Service Proposal
     a. Methodology
     b. Timetable and Work Plan
     c. Return Policy
     d. Proposed Services
     e. Storage Plan
     f. Sustainability
4. Furniture Categories Checklist
5. Product Requirements and Specifications
6. Finishes
7. Financial Considerations

Complete submission requirements are provided within the RFP documents.
 
Scored Submission Requirements:  

1. Acknowledgement
2. Qualifications and Experience
     a. Understanding of scope of Work
     b. Qualifications and Experience
     c. References/Past Experience
3. Service Proposal
     a. Methodology
     b. Timetable and Work Plan
     c. Return Policy
     d. Proposed Services
     e. Storage Plan
     f. Sustainability
4. Product Requirements and Specifications
5. Finishes
6. Financial Considerations

Complete submission requirements are provided within the RFP documents.
 
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
 
Delivery Date:
Tentative Agreement start date of February 1, 2025.

Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with four (4) optional twelve (12) month extensions; for a potential Term of eighty-four (84) months.
 
Additional Options:
Available within the tender document.
 
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):
Not Applicable.

 Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change.  Proponents are encouraged to download the tender document which contain the most current information.
 
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.