Basic Information

Reference Number

0000177711

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P21-007

Title

Investment Manager Search Services

Source ID

PU.AC.ON.322261.C80817

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: 2 years

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
See section 6.0 (General Statement of Work) of final RFP draft and populate with description of RFP. Consider any “Objectives” or “Deliverables” from the RFP document.

York’s expectations of the Selected Proponent are as follows, but are not limited to:

Consulting services and advice specializing in investment manager searches;
Ability to collaborate with York to customize the search criteria used to evaluate investment managers to ensure best fit with the Fund and desired mandate;
Search reports, including relevant characteristics and details for candidates on a long-list;
Search reports for short-listed candidates, including additional details and characteristics and rationale for long-listed candidates excluded from the short-list;
Assistance with setting up and participation in meetings to interview the short-listed candidates;
Presentations to and participation in meetings with York Investment Committee(s) to present the selected investment manager for approval; and
Participation in due diligence meetings on-site at premises of selected investment manager(s).
The deliverables may vary on a project-by-project basis and some deliverables may not be required for specific projects.

Frequency
The frequency and number of Manager Search projects will vary depending on factors that relate to the current investment managers and developments in the capital markets, which is not possible to determine in advance.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
July 9, 2020 at 3:00:00 pm ET (local time).

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:

Qualifications and Experience
Methodology
Additional Services
Sample Reports
References
Section 9.0 – Acknowledgement
Section 10.0 – Pricing Schedule

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications and Experience
Methodology
Reports
Financial Evaluation; and
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service implemented by a tentative date of September 1, 2020

Duration of Agreement:
See section 6.7 (Term) of final RFP draft.
The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twelve (12) month extensions; for a potential Term of sixty (60) months.

Additional Options:
Available within the tender document.

Negotiation:
See section 5.2 (Selection of a Candidate for Negotiation) of final RFP draft.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2020/06/11 02:34:42 PM EDT

Question Acceptance Deadline

2020/06/22 05:00:00 PM EDT

Questions are submitted online

Closing Date

2020/07/09 03:00:00 PM EDT

Contact Information

Carolyn Fasick

416-736-2100 ext. 44626

cfasick@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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