Basic Information

Reference Number

0000133504

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P19-105

Title

IBM Maximo Maintenance and Support

Source ID

PU.AC.ON.322261.C75367

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Term: 2019/04/01 12:00:00 AM EDT - 2020/03/31 12:00:00 AM EDT
Option: + four (1) optional one (1) years extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:

The Department of Campus Service and Business Operations has several system modules operating under the overall IBM Maximo Suite.

To continue operating and maintaining the IBM Maximo system and keep up-to-date with software versions, standard support and maintenance is required. York is seeking one (1) qualified Proponent to provide all inclusive quote for the annual maintenance required.

The current annual technical support is set to expire on March 31, 2019. York is seeking one (1) qualified Proponent to provide a pass-through quote to IBM – Maximo Annual Maintenance for annual support maintenance.

The Selected Proponent shall be in good standing with IBM and be an authorized IBM business partner. York reserves the right to verify Bidder’s current partner status with IBM during the evaluation stage.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:

Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:

Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:

Available within the RFP Documents.

Submission Details:

Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:

November 8, 2018 at 3:00:00pm EST.

Public Opening:

Not Applicable.

Conditions for Participation:

Proponents shall be:

In good standing with IBM;

an IBM Gold Level Certified partner; and

Flexible Contract Type (FCT) Level 2 (L2) Support Partner with Support Certification.

Mandatory Submission Requirements:

Executive Summary, Qualifications and Experience;
Mandatory Deliverables;
Deliverables;
Pricing Schedule; and
Acknowledgement.

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Executive Summary, Qualifications and Experience
Methodology and Timelines
Deliverables
Financial Evaluation; and
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
Service support effective April 1, 2019.

Duration of Agreement:

The initial term of the Agreement shall begin from April 1, 2019 for twelve (12) months, with four (4) optional twelve (12) month extensions; for a potential Term of sixty (60) months.

Additional Options:

Available within the tender document.

Negotiation:

York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2018/10/22 03:04:56 PM EDT

Question Acceptance Deadline

2018/10/29 11:59:00 PM EDT

Questions are submitted online

Closing Date

2018/11/08 03:00:00 PM EST

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

York will accept Proposals uploaded and finalized on or before the closing date and time of: November 8, 2018, 3:00:00pm local time. York accepts no responsibility or liability for misdirected, unreadable or incomplete Proposals.

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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