Basic Information

Reference Number

0000135788

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P19-114

Title

Emergency Mass Communication Solution

Source ID

PU.AC.ON.322261.C75367

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 4 years
Option: plus two (2) optional twenty-four (24) month periods

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York is soliciting Proposals from experienced and qualified Proponents for the provision of a campus-wide Emergency Mass Notification Software. The aim of the software includes, but is not limited to:

Simplifying the use by aggregating multiple alert communication channels/mechanisms through a simplified and efficient enablement dashboard; and
lower the complexity and support effort level for IT service at York through the use of a SaaS solution.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:

Proponents will find the complete RFP Documents at:

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:

Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:

Available within the RFP Documents.

Submission Details:

Proponents shall submit their Proposal response at:

Submission Deadline:

November 26, 2018 at 3:00:00pm EST.

Public Opening:

Not Applicable.

Conditions for Participation:

Available within the RFP document.

Mandatory Submission Requirements:

Executive Summary and
Methodology & Timetable/Work Plan
System Mandatory Requirements
System Desirable Requirements
Proposed System License Agreement
Financial Considerations
Price Schedule
Acknowledgement

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Qualifications, Experience and References
Methodology
Timelines
Desirable System Requirements
Financial Evaluation; and
Short-Listed Proponent Presentation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:

The solution needs to be implemented by a tentative date of March 1, 2019.

Duration of Agreement:

The initial term of the Agreement shall be for forty-eight (48) months, with two (2) optional twenty-four (24) month extensions; for a potential Term of ninety-six (96) months.

Additional Options:

Available within the tender document.

Negotiation:

York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2018/11/09 10:28:18 AM EST

Questions are submitted online

Closing DateA - Previous Amendment

2018/12/10 03:00:00 PM EST

Contact Information

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

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