Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
Background:
All alumni, parents and friends have access to the framing products all year round through the online store or the YorkU Bookstore and by contacting the incumbent vendor directly. However, considering that the primary goal of the program aside from being revenue generating is to engage students in the life of the University the real success of a framing program relies on increasing access to students and their parents at graduation time.
The Custom Framing Affinity Program includes an OAE driven marketing and promotion strategy directed at new grads, which involves: two (2) Convocation campaigns per year, year-round online frame store functionality as well as ongoing stewardship of campus partners.
Objectives:
The Selected Proponent is responsible for all other aspects of the program including provision of framing products, storage and order fulfillment. The objectives of this RFP are to engage a qualified custom framing company in a long-term relationship to:
1. To build on a successful Custom Framing Affinity Program to meet the custom framing needs of York alumni for years to come; and
2. To work with the Affinity Program Partner (“APP”) to achieve optimal program performance.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
April 24, 2018 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
- Qualifications and Experience
- Approach
- Deliverables
- Pricing Schedule – Section 10.0
- Acknowledgement – Section 9.0
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Qualifications and Experience
- Approach
- Deliverables Section 6.4
- Financial Evaluation; and
- Short-Listed Proponent Presentation
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Goods and services implemented by a tentative date of May 30, 2018
Duration of Agreement:
The initial term of the Agreement shall be for thirty-six (36) months, with two (2) optional twenty-four (24) month extensions; for a potential Term of eighty-four (84) months.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification (if applicable):
Not Applicable.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
