Address
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
The Office of the President is looking for a roster of qualified special event caterers for a variety of events. The events can be hosted at any of York’s campuses as well as off-campus at high profile locations. The number of guests can vary from a minimum of 4 to 300 people. The objectives are to include:
• Provide the York community with a high-quality catering option that offers superior value, quality and consistency to enhance the image of the University’s food service offerings while responding to budgetary constraints.
• To deliver the most appropriate level of product and service quality;
• Consistently exceed customer expectations for atmosphere, quality and value by providing excellent service at reasonable prices, with courteous trained staff;
• To offer agreed upon service hours (days, evenings, weekends and statutory holidays);
• To provide high end options of food services for special events;
• Obtain its own liquor license to serve/sell liquor including Special Occasion Permit; and
• Provide imaginative, high quality, cost value menu samples.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
December 3, 2018 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
- Qualifications and Experience
- Methodology
- References
- Deliverables and Staffing
- Appendix A – Menu and Pricing
- Section 9.0 – Acknowledgement
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Company Qualifications
- Methodology
- Scope of Work; and
- Food Tasting- Short List
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Service implemented by a tentative date of December 15, 2018.
Duration of Agreement:
The term of the Agreement shall be for thirty-six (36) months.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification:
1. Criteria available within the tender document;
2. Only the suppliers on the prequalified list will receive further notices of procurement covered by the list;
3. The period validity of the list is thirty-six (36) months further requests for suppliers to apply for inclusion on this list will not be published.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
