Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
York’s Security Services, Community Safety Department is inviting established Proponent’s to provide on-as required access control maintenance and repair services at the Keele Campus located at 4700 Keele Street, Toronto, Glendon Campus located at 2275 Bayview Avenue, Finance Administration Office located at 4747 Keele Street, and CineSpace Toronto located at 777 Kipling Ave.
York’s intention is to select and establish a primary and secondary Proponent (“VOR”) to provide services for the term indicated in Section 6.23 - Term. The primary Proponent shall have first right of refusal for any Work requested. If the primary Proponent cannot provide services for whatever reason, the secondary Proponent shall provide York with the Work as described in this Request for Proposal.
On an as-required basis the VOR’s may be requested to provide competitive quotes for access control upgrades/new system or retrofits type work. Such projects may be sent for quotation to the VOR for York’s review and consideration. York in its sole discretion may accept the quotation and/or solicit additional quotes or publicly post RFP document.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
January 19, 2018 at 3:00:00pm EST (Local Time)
Public Opening:
Not Applicable.
Conditions for Participation:
Proponent shall provide a letter from Honeywell confirming Proponent is a pro-watch authorized dealer.
Mandatory Submission Requirements:
- Section 9.0 – Acknowledgement
- Honeywell Authorized letter (Section 4.15)
- Qualifications/Experience (Sections 4.1, 4.2)
- Methodology (Section 4.3)
- Timetable/Work Plan (Section 4.4, 4.5, 10.3)
- Project Experience (Section 4.7 - Appendix C)
- Project References (Section 4.8)
- Health and Safety (Section 4.13)
- Workplace Injury Safety Report (Section 4.14)
- Insurance Document (Sections 4.9,4.10)
- Pricing Schedule (Section 10.0)
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
Qualifications and Experience
- Methodology
- Timetable/Workplan and Workforce Structure
- Project Experience
- Health and Safety
- Pricing Schedule
- Section 9.0 – Acknowledgement
- Honeywell letter
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
As required.
Duration of Agreement:
The initial term of the Agreement shall be for twenty-four (24) months, with four (4) twelve (12) month extensions. All prices shall be net, firm and not negotiable for the initial twelve months. Subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions, except for price, which shall be agreed in writing by the parties and shall not exceed the Consumer Price Index – Toronto.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contains the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
