UNIVERSITY OF WATERLOO - NOTICE OF INTENT TO AWARD A SINGLE SOURCE CONTRACT: #20-038
Multi Room, Multi Camera recording solution for observational research laboratory
The University of Waterloo (UW) intends to award of a single source contract to Noldus Information Technology Inc., of Leesburg, Virginia, USA, for the purchase of a Viso Multi Room, Multi Camera recording solution for an observational research laboratory. The budget for this entire package is less than $250,000 CAD, not including tax/HST.
This is an Advanced Notice indicating to the supplier community that UW may award a contract for this equipment to a pre-identified supplier. If no other supplier submits, on or before the closing date of this notice, a statement of specifications that satisfies the stated requirements set out in this Notice, the competitive requirements of the University are considered to have been met. Following notification to any suppliers not successful in demonstrating that their statement of specifications meets the requirements set out in this Notice, the contract may then be awarded to the pre-identified supplier.
If other potential suppliers submit statements of specifications during the fifteen day calendar day posting period, and meet the requirements set out in this Notice, UW will proceed to a Request for Proposal process, in order to award the contract.
Process - Suppliers who can provide equivalent equipment with proven functionality required for the research, within budget, are encouraged to submit a statement of specifications, in writing, to the contact person identified in this Notice on or before the closing date of this Notice. The statement of specifications must unequivocally demonstrate how the supplier meets these advertised requirements within budget.
SPECIFICATIONS –
Viso is a multi-room, multi-video recording software suite, ideal for audio/video recording, debriefing, and playback. Viso is used to create high quality video and audio recordings in multiple rooms simultaneously using the Room Management module, customized to a specific setup.
The benefits of this customized solution include:
- Highly scalable, Viso can be configured for an unlimited number of rooms
- Easy control, Pan-Tilt-Zoom IP camera control is embedded in the software
- Centralized control, independent recording from multiple rooms using a single software license
- Quick debriefing, set markers via a simple key press and add comments at any time
- Immediate playback, a live view allows users to see and hear what is happening in any location in real time
- Concrete feedback, view video streams in sync immediately after recording using a Viso Viewer, for feedback or discussion with participants
- Security, the network connection can be protected by creating a private network
- Safe and organized storage, all files saved to a predefined location for easy playback
- User roles, administration rights, user rights, and guest rights protect the access to video streams.
- Seamless integration with The Observer XT software; automated video and annotated event data export from Viso to The Observer XT.
- Facial expression analysis via FaceReader either from live video feed or pre-recorded video file.
- Capability to integrate with physiological data acquisition and eye tracking systems.
The configuration includes:
- Viso Multi Room Multi Camera recording solution, configured for 10 rooms:
- with Annotation-, Scheduler-and User Management Module
- Dell Desktop PC (Optiplex 3070) with 23” monitor (2sets)
- The Observer XT software: Full License
- The Observer XT software: Coder License
- FaceReader software (Base Module)
- Remote introductory training for The Observer XT and FaceReader (4hours)
- NoldusCare-5 year contract
- Local support and courtesy visits by Noldus Senior Scientific Consultant
The solution includes delivery, professional support, hardware warranty (3 years), software upgrades and unlimited technical/ hardware support via phone and email for 5 years.
SINGLE SOURCE JUSTIFICATION
The video recording and data acquisition solution proposed has been designed by a multidisciplinary team of electronic engineers, software developers and behavior researchers who share extensive knowledge and experience in designing video observation labs all around the world.
Noldus Information Technology is the manufacturer and sole supplier in the United States and Canada for the Viso Multi-Room Recording software integrated with The Observer XT and FaceReader software packages. To our knowledge there is no other research-grade system on the market that allows us the functionality described above within the budget available.
Date of issue: June 11, 2020
Closing Date: June 26, 2020 at 2:30 p.m. EST
Contact:
Christine Wagner, CPPB, CSCP – Procurement Specialist, Research
Procurement and Contract Services
University of Waterloo
Email – cpwagner@uwaterloo.ca, or, procure@uwaterloo.ca
