RFP 21-060-LG - CCTV Optical Enlargement Device - Portable

The University of Waterloo Sight Enhancement Equipment Pool and Assessment Centre (SEEPAC) is seeking bids on portable video-based closed circuit television (CCTV) equipment that have a very specific purpose as a reading device for use by a person who has a visual impairment. The equipment must have been especially designed as an assistive device for this function and only devices so identified will be considered as eligible for consideration in this RFP. The equipment will be purchased for use in the Ontario Ministry of Health’s Assistive Devices Program (ADP) Sight Enhancement Equipment Pool (SEEPAC) for lease to eligible Ontario residents.
There are three (3) separate RFPs for Desktop CCTVs, Multi-function CCTVs and Portable CCTVs. This RFP-21-060 is for portable CCTVs. If Respondents are proposing more than one (1) CCTV Device that is Portable, they will be submitting multiple Proposals to RFP 21-060. If Respondents are submitting a CCTV Device that is a Desktop Device (RFP 21-050) or a Multi-Function Device (RFP 21-055) they will need to submit under the correct RFP respectively. This RFP process will not allow alternate Proposals as per our previous RFP process in 2019.
This RFP is part of a two (2) stage process. The Phase 1 RFP (first phase) will be to prequalify which CCTV Portable Devices will be qualified to advance to the Phase 2 RFP (second stage). Respondents responding to the Phase 1 RFP for Portable Devices must create a new and separate Proposal for each and every Portable Device being proposed. If the Device comes in different configurations, each separate configuration is one Proposal.  If the different configuration is a simple accessory (e.g. a value added item that can be easily added and removed such as a feature kit, stand or xy table) and does not impact the shipping and packaging of the Device, then it may be submitted as one Proposal with a value added option.  If in doubt, please submit two Proposals. Each Device must be a complete unit capable of operating “as is” without the purchase/addition of other equipment.
In order to submit more than one Proposal to the same RFP, Respondents are required to create a unique and distinct Vendor Account in Bonfire for each Desktop Device for which the Respondent intends to submit a Proposal: https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration.
The RFP document is posted free of charge on the Bonfire Portal: https://uwaterloo.bonfirehub.ca/opportunities/43085