Basic Information

Reference Number

0000259005

Issuing Organization

University of Ottawa

Owner Organization

University of Ottawa

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

39935-15A-RFP

Title

Integrated Near-Infrared Spectroscopy (NIRS) and Electroencephalogram (EEG) Mobi

Source ID

PU.AC.ON.11752.C94742

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, National Capital Region

Delivery Point

TBD

Purchase Type

Duration: TBD

Description

PART 1: INTRODUCTION

1. - Background Information

Since 1848 the University of Ottawa has been Canada’s university and the largest bilingual university in Canada. At the University of Ottawa, we understand our past and our desired future. The University of Ottawa is a major player in the cultural and economic development of the National Capital Region.

The University of Ottawa is one of Canada's leading research-intensive University. The University of Ottawa fosters excellence and success in research, whether the research is basic or applied, of intrinsic value or of commercial importance. The University of Ottawa considers itself to be Canada's university of the 21st Century by launching new initiatives in emerging areas, promoting collaboration within and across faculties, and providing the milieu in which creativity can flourish.

Further information regarding the University of Ottawa can be found on the Web site http://www.uottawa.ca/

We hereby invite your company (proponent) to partner with the University of Ottawa in this great project funded by the Canada Foundation for Innovation and the Ontario Research Fund by submitting an offer to this Request for Proposals and by including an in-kind contribution.

Please find attached the Request for Proposals documentation with specifications and the CFI guidelines pricing format to be completed and returned with your proposal.

1. - Statement of Requirements
  1. The University of Ottawa is pleased to invite qualified proponents to submit a proposal for an Integrated Near-Infrared Spectroscopy (NIRS) and Electroencephalogram (EEG) Mobile Monitoring Unit. The requested seamless mobile NIRS and EEG monitoring system will enable the assessment of brain (central nervous system) function and brain/muscle blood flow for indoor or outdoor activities in harsh and hot environments. The instrumentation must be mobile, lightweight, with full wireless capability. The system must enable real-time online or offline recording with a high sampling rate (up to 100 Hz) and must have a large battery longevity. The system should include recording devices to support the back-to-back or simultaneous measurement of at least two individuals. The system must come with necessary accessories to support operations for 3 years.

General Description:

The combination of the NIRS and EEG must provide high-precision measures of neural and hemodynamic activity simultaneously, providing high-quality information about brain function. This system must support the measurement of local oxy-, deoxy- and total hemoglobin concentration changes and tissue saturation index of deep and superficial tissue and provide the collection of research-grade brain signals. The system must be mobile to permit indoor or outdoor assessment of EEG as well as brain and muscle tissue blood flow during rest or exercise in the heat which includes integrated movement sensor capability.

The system will be employed in laboratory- and field-based heat wave simulation trials in the general population and workers conducted at the Human and Environmental Physiology Research Unit of the University of Ottawa.

Specifications listed in Appendix A – Technical Specifications Compliance Form of this RFP are the mandatory minimum requirements for the Integrated Near-Infrared Spectroscopy (NIRS) and Electroencephalogram (EEG) Mobile Monitoring Unit. Sensitive Spectroscopy in the mid-infrared.

1.2.1 Should any equipment included in a proposal be superseded by a newer model during the period between the award of contract and the delivery date, the successful Proponent will be required to inform the University of Ottawa of the new specifications, the newer model pricing will remain the same as what was offered in the RFP. At its sole discretion, the University of Ottawa may opt to make changes from the list of equipment by altering, adding, or deducting some equipment.

Dates

Publication

2023/11/03 02:09:44 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/11/10 03:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2023/11/17 03:00:00 PM EST

Contact Information

Ana Lopes

613-562-5800 ext. 2312

alopes@uottawa.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Insurance Required

- Training Required

- Warranty Information Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Attachment # 1	Technical/Qualitative Proposal	Yes	No
Attachment # 2	Financial Proposal	Yes	No
No entries

Additional Bidding Instructions

1. - PROPOSALS SUBMITTED ONLY IN PRESCRIBED MANNER
  1. The Proponent’s proposal must be submitted in the following manner:

1. 1. The Proponents must submit their proposal using Merx EBS no later than the time and date stated in section 2.2 – Timetable. No other forms of delivery will be accepted by the University.

The proposals must be complete and submitted in the prescribed format with the following information:

1. 1. The Proponent must provide two (2) separate attachments (files) containing the Proponent’s proposal labelled in the following manner:
Attachment #1 Technical/Qualitative Proposal: 39935-15A-RFP- Signal source analyzer (single channel) Attachment #2 Financial Proposal: 39935-15A-RFP- Signal source analyzer (single channel)
Attachment #1 – Technical/Qualitative Proposal must include the following mandatory documents:

Appendix A (Technical Specifications Compliance)
Appendix B (Rated Criteria)
Appendix C (Equipment, Utility, and Environmental Requirements) and all the referenced associated documents
Appendix D (Supplemental Information)
Appendix E (Reference Consent Form)
Appendix F (Submission Declaration Form)
Appendix I (Proponent’s Checklist Form)
All supporting technical documentation for the proposal
Detailed quotation without pricing
Bottom of every page of RFP initialed

1. 1. Attachment #2 – Financial Proposal must include the following mandatory documents:

Appendix G (Pricing Structure Form)
Appendix H (Price Schedule Form)
Detailed quotation with pricing

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