Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 556981
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for the procurement of the supply, delivery, installation, warranty services and training for two (2) adult and two (2) pediatric high fidelity mannequins, as further described in Appendix B - Deliverables.
For clarity, the RFP is comprised of two (2) Categories:
- Category A: Two (2) Adult Mannequins; and
- Category B: Two (2) Pediatric Mannequins.
The total estimated budget for the four (4) high fidelity mannequins is $505,000.
Ryerson intends to execute a Master Services Agreement provided in Appendix E for each Category. This RFP may potentially result in two (2) independent Agreements. For clarity, if one supplier is awarded multiple Categories, Ryerson intends to execute one (1) Agreement for all awarded Categories.
Proponents may submit Proposals for one (1) Category or to two (2) Categories. Ryerson will evaluate and award each Category independently.
Ryerson reserves the right to clarify the Category or Categories that the Proponent is submitting a Proposal for if Ryerson believes the Proposal reflects a different Category than was selected by the Proponent.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/projects/49293 on or before February 25, 2022, 2:00:00 PM EST.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by Ryerson:
a) Insurance:
1. Commercial liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability. The policy is to include the following:
- Ryerson as an additional named insured with respect to liability arising in the course of performance of the Proponent’s obligations under, or otherwise in connection with, the Agreement
- Contractual liability coverage
- cross-liability and severability of interests clause
- an obligation on the Proponent’s insurer to provide 30 day written notice of cancellation, termination or material change to Ryerson.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required.
b) WSIB (or equivalent):
- A clearance certificate from the Ontario Workplace Safety Insurance Board, or if the Successful Proponent is not subject to the Workplace Safety and Insurance Act (Ontario), evidence of employers’ liability coverage equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00).
c) Agreement to Comply Ryerson University COVID-19 Vaccination Policy:
- Complete and return the fourth page of the Agreement to Comply with Ryerson University COVID-19 Vaccination Policy:https://www.ryerson.ca/covid-19/vaccinations/notice-to-contractors-ryerson-vaccine-policy.pdf.
This is an agreement and acknowledgement from the Successful Proponent to Ryerson verifying their compliance with Ryerson’s COVID-19 Vaccination Policy.
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
In completing, signing and submitting the Proposal Acknowledgement Form, amongst other items, Proponents acknowledge that the proposed Mannequin(s) meet or exceed all items denoted as “Curriculum Requirements” as indicated in the applicable Bonfire Questionnaire:
- Category A - Adult Mannequin Specifications & Evaluation Criteria (Q-48MU); and/or
- Category B - Pediatric Mannequin Specifications & Evaluation Criteria (Q-01AM).
Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 70% or 56 out of 80 Points.
The Minimum Passing Score for Stage 4: Presentation/Demonstration is 60%, or 30 out of 50 Points.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement(s) is 5 years, the length of the warranty term. The term may be extended to meet the extended warranty term, at Ryerson’s sole discretion.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
File #1 is applicable to all Categories. Submit one (1) file only.
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 – Company Information 5
(File #2 is applicable to all Categories. Submit one (1) file only.)
File #3 – Social and Sustainable Practices 2
File #3 is applicable to all Categories. Submit one (1) file only.
File #4 – Delivery & Installation Schedule 3
File #4 is applicable to all Categories. Submit one (1) file per Category, up to a maximum of two (2) files.
Questionnaire - Mannequin Specifications & Evaluation Criteria – Question Set 1 – Mannequin 60
Questionnaire - Mannequin Specifications & Evaluation Criteria – Question Set 2 – IT Requirements 10
(● Category A - Adult Mannequin Specifications & Evaluation Criteria (Q-48MU); and/or
● Category B - Pediatric Mannequin Specifications & Evaluation Criteria (Q-01AM)._
Subtotal 80
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I: Cost of Two (2) Mannequins 17
Pricing Part II: Cost of Extended Warranty
(Each Year (6-10) is evaluated separately at 0.6 Points each) 3
Subtotal 20
Presentation/Demonstration Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
Presentation/Demonstration 50
Subtotal 50
Total Evaluated Score for Stages 1, 2, 3 and 4 150
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
