2019-074-AM - System for Managing Services and Equipment Booking

Notice of Intended Procurement
Name of Procuring Entity
 
Ryerson University (the “University”)
 
Contact Person and Contract Person Coordinates
 
Aris Medeiros
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@ryerson.ca
 
Procurement Documents
 
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
 
Description of Procurement
 
Ryerson requires Proponents to submit a Proposal indicating their organization’s capability and resources in providing an online system to both advertise services and available equipment as well as manage bookings, test results and financial invoicing and payment processing for the Ryerson Analytical Facility.
 
The procurement may involve negotiation. 
 
An electronic auction is not anticipated. 
 
Address and Final Date for Submissions
 
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca  on or before November 20, 2019, 11:00:00 a.m. Toronto Time.
 
The submissions will not be opened publicly.
 
Conditions for Participation
 
The procurement is subject to the following conditions for participation:
 

1. Mandatory Submission Requirements:

• File #1 - RFP Appendix ‘A’ – Proponent Acknowledgement Form

1. Scored Submission Requirements:
    

• File #2 – Company Information
• File #3 – Relevant Experience
• File #4 – Project Management Team
• File #5 – Understanding the Services
• File #6 – Functional Requirements
• File #7 – Non-Functional Requirements
• File #8 – On Premise Hosting
• File #9 – Accessibility Compliance
• File #10 – Implementation Strategy Requirements
• File #11 – Support and Services (Training) Requirements
• File #12 – Platform and Mobile Devices
   

1. RFP Appendix ‘D’ Pricing Form

• The term of the final agreement is up to five (5) years.
   
  Notes
   
  Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.