Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (“RFP”) for Remote Student Mental Health Supports and Services.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before July 11, 2022, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause, 30 day written notice of cancellation or termination and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured;
- Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
- Privacy Liability and Cyber Risk Insurance covering liabilities resulting or arising from data damage/destruction/corruption, including without limitation, failure to protect privacy, unauthorized access, unauthorized use, virus transmission, denial of service and loss of income from network security failures in connection with the Services provided under this agreement with a minimum limit of two million dollars ($2,000,000) each claim and annual aggregate. Such insurance will also include coverage for notification costs and credit monitoring services. Such insurance will be maintained on a continuous basis for two (2) years subsequent to termination of this Agreement;
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services
WSIB
Valid WSIB Clearance Certificate or alternatively Private Employers Liability in the amount of $2MM.
Minimum Passing Scores
The Minimum Passing Score is 70% or 42 out 60 points for Stage 2- Technical Evaluated Criteria.
The Minimum Passing Score is 70% or 28 out 40 points for Stage 3- Financial Evaluated Criteria.
The Minimum Passing Score is 75% or 15 out 20 points for Stage 4- Presentation Criteria.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The duration of the agreement is 5 years.
The University will base its selection of qualified suppliers on the following criteria:
Stage 1
Mandatory Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
CRITERIA WEIGHTING (POINTS)
File #2 – Privacy Requirements (Bonfire Questionnaire Q-47LZ) Pass/Fail
File #2 – IT Security Requirements (Bonfire Questionnaire (Q-37OW) Pass/Fail
File #2 – Accessibility Requirements (Bonfire Questionnaire Q-35PR Pass/Fail
Stage 2- Technical Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
File # 3 - Company Information 5
File # 4 - Relevant Experience 20
File # 5 - Project Management Team 10
File # 6- Project Plan 5
File # 7- Understanding the Services 15
File # 8 - Social and Sustainable Practices 5
Subtotal 60
The Minimum Passing Score is 70% or 42 out 60 points for Stage 2- Technical Evaluated Criteria.
Stage 3- Financial Evaluation Criteria:
CRITERIA WEIGHTING (POINTS)
Pricing Part I- Program 1- Full Time Students) -Total Fixed Fee (BT-68UV) 15
Pricing Part II- Training Bid Table (BT-25BL) 10
Pricing Part III- Options (Program 2- Chang School Students)- Total Fixed Fee Bid Table BT-18CS 15
Subtotal 40
The Minimum Passing Score is 70% or 28 out 40 points for Stage 3- Financial Evaluated Criteria.
Stage 4- Presentation
CRITERIA WEIGHTING (POINTS)
Presentation 20
Total Evaluated Score 120
The Minimum Passing Score is 75% or 15 out 20 points for Stage 4- Presentation Criteria.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
