Notice of Intended Procurement
Name of Procuring Entity
Ryerson University operating as Toronto Metropolitan University (the “University”)
Contact Person and Contract Person Coordinates
Andreas Chrisostomou, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553496
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Supplier Pre-Qualifications to Establish a Standing Arrangement (RFSA) for the provision of English to French and French to English translation services of materials for Diversity Institute programs. Materials include, but are not limited to, reports, brochures, social media content, presentations, marketing materials, concept papers, video content and committee meeting minutes.
Ryerson intends to execute a Master Services Agreement, provided in Appendix E.
The procurement may involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at https://ryerson.bonfirehub.ca/opportunities/54620 on or before July 11, 2022, 11:00:00 AM EDT.
The submissions will not be opened publicly.
Conditions for Participation
The award of a Final Agreement to a Successful Proponent is conditional on the Successful Proponent providing the following information to Ryerson, in accordance the timeframes specified by the University:
1. Commercial General Liability Insurance against claims for bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include the following clauses and/or endorsements;
- Pay on behalf of
- Deductible
- Primary and noncontributory
- Cross liability and severability of interests or Separation of insureds; and
- An endorsement naming the Owner, its governors, trustees, officers and employees as an Additional Insured.
2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;
3. Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Work performed under this Agreement. This insurance policy is required to be maintained until Substantial Performance of the Work and for a period of twenty-four (24) months after the completion of the Work;
4. “All risk” property insurance covering the Contractor/Construction Manager/Design-Builder and Subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage; and
5. Provide, maintain and pay for Workplace Safety and Insurance Board of Ontario (WSIB) coverage, or alternatively, provide proof of continuous Employers Liability Insurance coverage, equivalent to WSIB coverage in the amount of not less than two million dollars ($2,000,000.00)
Mandatory Submission Requirements
File #1 Proposal Acknowledgement Form - Pass/Fail
Minimum Passing Score
The Minimum Passing Score for Stage 2: Technical is 65 of 100 Points / File #5 requires a score of 95% accuracy. Failure to meet a 95% or greater accuracy results in a failed bid.
Proponent Submissions for Stage 3 – Financial must be within +5% of Average Price of all qualified bids.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
• BPS Procurement Directive;
• The Canadian Free Trade Agreement, Chapter Five;
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9];
• Canada-European Union Comprehensive Economic and Trade Agreement (CETA);
Contract Details
The term of the Final Agreement is three (3) years.
Prequalification
The University intends to select all Proponents that meet minimum qualifications, and are within 5% of the average price for all qualified bids, for the purposes of establishing a Standing Arrangement. The period of validity of the Standing Arrangement is three (3) years.
The University will base its selection of qualified suppliers on the following criteria:
Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Proposal Acknowledgement Form Pass/Fail
Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #2 – Company Information 15
File #2 – Relevant Experience 25
File #3 – CV/Resume 10
File #5 – Translation Quality 35
File #6 – Social and Sustainable Practices 15
Subtotal 100
Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Regular Request – Cost per Word -
Rus Request – Cost per Word -
Subtotal Average
Total Evaluated Score for Stages 1, 2, and 3 100
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
