Basic Information

Reference Number

0000140637

Issuing Organization

Toronto Metropolitan University

Owner Organization

Ryerson University

Project Type

RFP - Request for Proposal (Formal)

Project Number

2019-009-RD

Title

Kerr Hall/RAC Area Fire Alarm Systems Upgrade

Source ID

PU.AC.ON.219949.C100753

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Job Location

Ryerson University

Description

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Robert Doyle, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext 6981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Note that in order to receive the current employee information documents, prospective suppliers will be obliged to execute a confidentiality agreement in accordance the terms of the procurement documents.

Description of Procurement
Phase 1 design has been completed outlining the new transponders installation, new backbone architecture, and terminal boxes placement key areas to facilitate future circuits.

The successful proponent will take ownership of Phase 1 design drawings.
Phase I design provides the frame work for Phase II (Field Devices): Migrating all the existing field devices over to the new fire alarm network architecture and subsequently remove the existing Notifier fire alarm control panel serving the RAC area.

Fire Alarm Systems upgrade project will cover Kerr Hall, and RAC Area.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before 11:00 a.m. February 01st 2019.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements
File #1 - Proposal Acknowledgement Form

Each Proponent shall complete, sign and submit a Proposal Acknowledgement Form. The Proposal Acknowledgement Form forms part of the Proposal.

Scored Submission Requirements
File # 2 - Company Background and Project Management Team

Proponents team must have the qualifications and experiences on Ker Hall Fire Alarm Systems Upgrade projects of similar type, size, value and complexity of this RFP Project. Proponent team must demonstrate qualifications and with specialized experiences in designing Fire Alarm retrofit work.

Provide the following:

Please note that this file must not exceed a maximum of 4 pages (excluding resumes). Any pages that exceed the maximum number of pages will not be reviewed or evaluated.

a)            A brief company profile, including: company history, description of services provided, number of years in business, list of current customer base, a list of certifications, licenses, affiliations, accreditations, associations as relevant to the RFP deliverables.

b)            List and identify names of the proposed project management team members that will lead, direct, manage and supervise this Project, including safety. Briefly outline their role and responsibility on this Project.

c)             Provide resumes of all proposed project team members. Provide information on the background and work experience including any applicable training, licensing or certification(s).

Note
Preference will be given to Proponent demonstrating past project experiences with Ministry/ University/ School/ Hospital building types, experienced in working within occupied spaces, and resource capacity to expedite and/or schedule work after hours or weekend as necessary to keep schedule on-track.

File # 3 – Past Project Experience

Provide the following:

a)            A full list of Fire Alarm Systems upgrade and retrofit related projects completed within the last 5 years, within an occupied facility.

b)            Select from the list above, three (3) similar Fire Alarm Systems projects examples, with installation within an occupied building has on-going activities, and submit a detailed project description to include

•               Project location, client/ building type, year completed, construction value, relevant scope.

•               Each example should reflect the involvement of the proposed Project Manager/ lead (at least 1 example), Project Designer (at least 1 example), identified in File #2.

Note:
Similar projects that are comparable in construction value, context/location and similar in scope and size to deliverables outlined in this RFP.

Preference will be given to Proponent demonstrating past project experiences with Ministry/ University/ School/ Hospital building types, experienced in working within occupied spaces with on-going activities.

File # 4 - Proposed Preliminary Project Schedule

Provide the following:

A preliminary proposed project timeline schedule to complete all deliverables.

DESCRIPTIONDELIVERY SCHEDULE
Extreme Measures drawings development
Phase 1 and Phase 2 Design
Tender and Permit
Phase 1 Installation and Commissioning
Phase 2 Installation and Commissioning
Substantial Completion
Total Project Completion with 1 year warranty

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is upon successful completion of the Deliverables.

The University will base its selection of qualified suppliers on the following criteria:

CRITERIAWEIGHTING (POINTS)
Company Background and Project Management Team10
Past Project Experience20
Proposed Preliminary Project Schedule10
Subtotal40

Pricing:

CRITERIAWEIGHTING (POINTS)
Pricing60
Subtotal 60

Total Evaluated Score 100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2019/01/16 11:38:05 AM EST

Question Acceptance Deadline

2019/01/23 11:00:00 AM EST

Questions are submitted online

Closing Date

2019/02/01 11:00:00 AM EST

Onsite Visit

2019/01/21 10:30:00 AM EST

Contact Information

Robert Doyle

416-979-5000 ext. 6981

robert.doyle@ryerson.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2019/01/21 10:30:00 AM EST

Location

Ground floor lobby of 285 Victoria Street

Event Note

To gain a better understanding of the existing site conditions and constraints,
all proposals are requested to attend the schedule optional site visit, scheduled for the 21st of January at 10:30 a.m. Proponents should plan to meet on the ground floor lobby of 285 Victoria Street. Toronto, Ontario.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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