Basic Information

Reference Number

0000144885

Issuing Organization

Toronto Metropolitan University

Owner Organization

Ryerson University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2019-042-RD

Title

Inspection, Testing and Maintenance of Fire Protection and Life Safety Systems

Source ID

PU.AC.ON.219949.C100753

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Delivery Point

Ryerson University

Description

Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)

Contact Person and Contract Person Coordinates
Robert Doyle, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext 6981

Procurement Documents
The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Note that in order to receive the current employee information documents, prospective suppliers will be obliged to execute a confidentiality agreement in accordance the terms of the procurement documents.

Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponent’s to submit Proposals for supplying annual and monthly Inspection, Testing and Maintenance of Fire Protection Systems and Life Safety Systems, campus wide, at Ryerson University as further described in Appendix B – Deliverables.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before 11:00 a.m. April 05th 2019.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements
File #1 - Proposal Acknowledgement Form

Each Proponent shall complete, sign and submit a Proposal Acknowledgement Form. The Proposal Acknowledgement Form forms part of the Proposal.

Scored Submission Requirements
File # 2 - Company Information

Provide a company/entity profile including but not limited to: company/entity history, description of services provided (including project work), number of years in business, number of employees, company organizational chart, number of location, list of current customer base, a list of certifications, licenses, affiliations, accreditations, associations that are relevant to the Deliverables.

File # 3 - Experience

Provide a three (3) examples of previous Testing and Maintenance of Fire Protection and Life Safety Systems experience, for which the key personnel identified as part of the proposed Project Management Team, preferably for organizations with a similar environment to that of Ryerson University.

File # 4 - Project Management Team

Provide the following:
i. Proposed project management team that will lead, direct, manage and supervise the project at Ryerson.

ii. Resumes of all proposed project team members. Resumes are to outline the overall responsibility assigned to the individual for the project at Ryerson and provide information on the background and work experience of the proposed individual, including any applicable training, licensing or certification(s).

The certification from the following organizations will be acceptable:

The Canadian Fire Alarm Association “ Fire Technology Program”
Electrical Trade Upgrading Course, “Fire Alarm and Protection Systems”

Note:

Assign same team members to perform testing at all times.
Proposed project management team must be a direct employee of your organization.
Technicians must be certified in programing computer based alarm systems
No sub-contracting will be allowed.

File # 5 – Methodology/Scheduling

Provide a brief narrative (5 pages maximum) on your firms approach to the following issues:

Quality control
Schedule, monitoring and recovery
Site security and safety
Inspection of work, deficiency clean up, and turnover to RU
Commissioning and RU training

Financial/Pricing Submission Requirements
File # 6- Pricing

Provide a completed Price Form as set out in Appendix D – Price Form.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is upon successful completion of the Deliverables.

The University will base its selection of qualified suppliers on the following criteria:

Technical Evaluation Criteria:

CRITERIAWEIGHTING (POINTS)
Company Information`15
Experience25
Project Management Team25
Methodology/Scheduling
Subtotal75

Financial Evaluation Criteria:

CRITERIAWEIGHTING (POINTS)
Pricing (Table 1)25
Subtotal 25

Total Evaluated Score 100

Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2019/03/11 10:52:29 AM EDT

Question Acceptance Deadline

2019/03/22 11:00:00 AM EDT

Questions are submitted online

Closing Date

2019/04/05 11:00:00 AM EDT

Onsite Visit

2019/03/14 02:00:00 PM EDT

Contact Information

Robert Doyle

416-979-5000 ext. 6981

robert.doyle@ryerson.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2019/03/14 02:00:00 PM EDT

Location

Ground Floor Lobby of 285 Victoria Street

Event Note

To gain a better understanding of the existing site conditions and constraints,
all proposals are requested to attend the schedule optional site visit, scheduled for the 14th of March at 02:00 p.m. Proponents should plan to meet on the ground floor lobby of 285 Victoria Street. Toronto, Ontario.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

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