Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The University is conducting a Request for Proposal (RFP) for Faculty Activity & Accreditation Management Solution.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before July 12, 2021, 11:00:00 A.M. EDT.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
Insurance Requirements
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- Insurance
- Commercial General Liability Insurance against third party bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include a cross liability and severability of interests clause and an endorsement naming Ryerson University, its governors, trustees, officers and employees as an Additional Insured; and
- Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Services offered under this Agreement. This insurance policy is required to be maintained throughout the Term of the Agreement and for a period of twenty-four (24) months after the completion of the Services.
Stage 1- Mandatory Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form Pass/Fail
CRITERIA WEIGHTING (POINTS)
File #2- Privacy, IT Security and Accessibility Requirements
(Bonfire Questionnaire #Q-02DL) Pass/Fail
Stage 2- Technical Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
File #3 -Company Information 5
File #4 -Relevant Experience 20
File #5 -Technical and Functional Requirements (Bonfire Questionnaire# Q-49FR) 35
File #6 -Project Management Team 15
File #7- Project Plan 10
File #8- Understanding the Services 5
File #9- Social Policy Programs 5
Subtotal 95
Stage 3- Financial Evaluation Criteria
CRITERIA WEIGHTING (POINTS)
Pricing Part I Software Licenses-Total Fixed Fee (Bid Table-BT-06OS) 20
Pricing Part II Implementation- Total Fixed Fee (Bid Table- BT-27EP) 15
Subtotal 35
Total Evaluated Score 130
Minimum Passing Score
The Minimum Passing Score is 70% for Stage 2- Technical Evaluation.
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
Contract Details
The term of the agreement is three (3) years, with two (2) optional one (1) extensions
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
