Basic Information

Reference Number

0000180379

Issuing Organization

Toronto Metropolitan University

Project Type

RFP - Request for Proposal (Formal)

Project Number

RFP-2020-074-AW

Title

Elevating Device Repair and Maintenance Services

Source ID

PU.AC.ON.219949.C83812

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Job Location

Ryerson Campus, Downtown Toronto

Description

Notice of Intended Procurement
Name of Procuring Entity

Ryerson University (the “University”)

Contact Person and Contract Person Coordinates

Amanda Wood
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@ryerson.ca

Procurement Documents

The procurement documents are available at www.merx.com.

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

Description of Procurement

The primary objective of this Request for Proposal is to retain a supplier for elevating device repair and maintenance services for Ryerson, as further described in Appendix B – Deliverables (the “Deliverables”).

For clarity, the RFP will be comprised of two (2) Categories:
●          Category 1: Elevator Repair and Maintenance Services; and
●          Category 2: Escalator Repair and Maintenance Services;

Category 1: Elevator Repair and Maintenance Services – All labour and materials required to perform the repair and maintenance of the elevators identified in Appendix B – Deliverables for Category 1.
Category 2: Escalator Repair and Maintenance Services –All labour and materials required to perform the repair and maintenance of the escalators identified in Appendix B – Deliverables for Category 2.
Proponents may submit Proposals for one (1) Category or to two (2) Categories. Ryerson will evaluate and award each Category independently.

Ryerson intends to execute a Master Services Agreement for both Category 1 & Category 2, as provided in Appendix E.

The procurement may involve negotiation.

An electronic auction is not anticipated.

Address and Final Date for Submissions

Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before August 27, 2020, 11:00:00 a.m. Toronto Time.

The submissions will not be opened publicly.

Conditions for Participation

The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements:

File #1 - RFP Appendix ‘C’ – Proponent Acknowledgement Form (one (1) file applicable to all Categories. Submit 1 file only)
File #2 – Elevating Device Maintenance Team Members Form (one (1) file applicable to all Categories. Submit 1 file only)

Scored Submission Requirements:

File #3 – Company Information (one (1) file applicable to all Categories. Submit 1 file only)
File #4 – Social Policy Programs (one (1) file applicable to all Categories. Submit 1 file only)

File #5 – Experience (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files.)
File #6 – Elevating Device Maintenance Team (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files).
File #7 – Understanding the Assignment (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files.)

Financial/Pricing Submission Requirements

Category 1 – Total Price for Maintenance (applicable to Category 1 only. fill out the provided Response Template for this BidTable.)
Category 1 – Hourly Rates (applicable to Category 1 only. fill out the provided Response Template for this BidTable.)
Category 1 – Part Markup Fee Percentage (applicable to Category 1 only. fill out the Requested Data.)
Category 1 – Separate Prices (applicable to Category 1 only. fill out the provided Response Template for this BidTable.)

Category 2 – Total Price for Maintenance (applicable to Category 2 only. fill out the provided Response Template for this BidTable.)
Category 2 – Hourly Rates (applicable to Category 2 only. fill out the provided Response Template for this BidTable.)
Category 2 – Part Markup Fee Percentage (applicable to Category 2 only. fill out the Requested Data.)
Category 2 – Separate Prices (applicable to Category 2 only. fill out the provided Response Template for this BidTable.)

Price Form Assumptions (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files.)

Applicable Trade Agreements

This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9]
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

Contract Details

The term of the Final Agreement is three (3) years, plus one (1) optional renewal period of 2 (two) years each, in the discretion of Ryerson.

Notes

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2020/07/28 10:54:42 AM EDT

Question Acceptance Deadline

2020/08/17 11:00:00 AM EDT

Questions are submitted online

Closing Date

2020/08/27 11:00:00 AM EDT

Contact Information

Amanda Wood

416-979-5000 ext. 556981

amandad.wood@ryerson.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents shall submit all required documents on the Bonfire website available at: https://ryerson.bonfirehub.ca/opportunities/33444

Site Visit(s) are optional and Proponents must register in advance if they wish to attend.
Registration closing July 31, 2020 at 5:00 p.m.
Site Visit(s) will be completed in accordance with Ryerson's return to campus policies and procedures. This will include practicing physical distancing, the use of PPE (masks) and following Toronto Public Health guidelines for self-screening and hand hygiene practices.
To register to attend a Site Visit, please email bids@ryerson.ca with the following information for each person wishing to attend:

Name;
Email;
Phone number;
Company; and
Elevating Devices to visit: Category 1 and/or Category 2.

The date of the Site Visit will be confirmed at least twenty four (24) hours in advance.

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