Notice of Intended Procurement
Name of Procuring Entity
Ryerson University (the “University”)
Contact Person and Contract Person Coordinates
Amanda Wood
350 Victoria Street
Toronto, Ontario
M5B 2K3
bids@ryerson.ca
Procurement Documents
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
Description of Procurement
The primary objective of this Request for Proposal is to retain a supplier for elevating device repair and maintenance services for Ryerson, as further described in Appendix B – Deliverables (the “Deliverables”).
For clarity, the RFP will be comprised of two (2) Categories:
● Category 1: Elevator Repair and Maintenance Services; and
● Category 2: Escalator Repair and Maintenance Services;
Category 1: Elevator Repair and Maintenance Services – All labour and materials required to perform the repair and maintenance of the elevators identified in Appendix B – Deliverables for Category 1.
Category 2: Escalator Repair and Maintenance Services –All labour and materials required to perform the repair and maintenance of the escalators identified in Appendix B – Deliverables for Category 2.
Proponents may submit Proposals for one (1) Category or to two (2) Categories. Ryerson will evaluate and award each Category independently.
Ryerson intends to execute a Master Services Agreement for both Category 1 & Category 2, as provided in Appendix E.
The procurement may involve negotiation.
An electronic auction is not anticipated.
Address and Final Date for Submissions
Submissions must be submitted electronically at http://ryerson.bonfirehub.ca on or before August 27, 2020, 11:00:00 a.m. Toronto Time.
The submissions will not be opened publicly.
Conditions for Participation
The procurement is subject to the following conditions for participation:
- Mandatory Submission Requirements:
- File #1 - RFP Appendix ‘C’ – Proponent Acknowledgement Form (one (1) file applicable to all Categories. Submit 1 file only)
- File #2 – Elevating Device Maintenance Team Members Form (one (1) file applicable to all Categories. Submit 1 file only)
- Scored Submission Requirements:
- File #3 – Company Information (one (1) file applicable to all Categories. Submit 1 file only)
- File #4 – Social Policy Programs (one (1) file applicable to all Categories. Submit 1 file only)
- File #5 – Experience (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files.)
- File #6 – Elevating Device Maintenance Team (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files).
- File #7 – Understanding the Assignment (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files.)
- Financial/Pricing Submission Requirements
- Category 1 – Total Price for Maintenance (applicable to Category 1 only. fill out the provided Response Template for this BidTable.)
- Category 1 – Hourly Rates (applicable to Category 1 only. fill out the provided Response Template for this BidTable.)
- Category 1 – Part Markup Fee Percentage (applicable to Category 1 only. fill out the Requested Data.)
- Category 1 – Separate Prices (applicable to Category 1 only. fill out the provided Response Template for this BidTable.)
- Category 2 – Total Price for Maintenance (applicable to Category 2 only. fill out the provided Response Template for this BidTable.)
- Category 2 – Hourly Rates (applicable to Category 2 only. fill out the provided Response Template for this BidTable.)
- Category 2 – Part Markup Fee Percentage (applicable to Category 2 only. fill out the Requested Data.)
- Category 2 – Separate Prices (applicable to Category 2 only. fill out the provided Response Template for this BidTable.)
- Price Form Assumptions (applicable to Categories 1 & 2. Submit one(1) file per Category, up to a maximum of two (2) files.)
Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):
- BPS Procurement Directive
- The Canadian Free Trade Agreement, Chapter Five
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9]
- Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
Contract Details
The term of the Final Agreement is three (3) years, plus one (1) optional renewal period of 2 (two) years each, in the discretion of Ryerson.
Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
