Information de base

Numéro de référence

0000138085

Organisation émettrice

Ornge

Type d’appel d’offres

DDP - Demande de proposition (Formel)

Numéro d’appel d’offres

RFP 00011036

Titre

e-Invoice Solution

Code d’identité d’origine

PU.HL.ON.496215.C95353

Type d’accord

Appel d’offres ouvert (AOO)

Détails

Emplacement

Canada, Ontario, Toronto

Point de livraison

5310 Explorer Drive, Mississauga, Ontario

Type d’achat

Durée: 3 ans
Option: 2 years

Description

APPENDIX D – RFP PARTICULARS

A. THE DELIVERABLES
Ornge currently uses SAP financial platform to process, on average, 25,000 vendor invoices each year. Under the current process, copies of invoices in paper, email, fax formats with corresponding receipts and supporting documents are submitted to the Accounts Payable (“A/P”) department for processing. These documents are then circulated, as required per the Signing Authority Policy, for review and approval before they can be paid. The existing process is paper-based and labour intensive for all stakeholders involved. There is a risk of documents being missed due to lack of an automated tracking repository of invoices prior to approval.

As such, Ornge is seeking to secure the services of a strategic vendor who can provide an automated invoice processing solution, which will allow for:
(1) scanning/extracting/uploading of paper invoices;
(2) accepting of on-line vendor invoice submission;
(3) automated handling of different types of PO’s or non-PO’s as per related policies;
(4) on-line tracking of invoices during approval phase;
(5) full and seamless integration of data with Ornge’s SAP system for payment processing and reporting purposes; and
(6) efficient storing of invoices and related documents for audit purposes.

Network and Systems Specifications
The current SAP level and supporting software levels are:
System Specifications
SAP Version ECC 6 EHP8
Hardware Virtual Machine
Database SQL Server 2016 Enterprise 64 bit
Platform Windows 2012 R2

User Environment
We anticipate a significant increase in SAP usage and configuration of additional modules as the need arises. Ornge currently uses Financial Accounting (“FI”), Controlling (“CO”), Sales and Distribution (“SD”) and Materials Management (“MM”) modules. Ornge is an evolving organization with tight timelines therefore the vendor’s ability to be proactive would be critical to a successful relationship.

Interaction
Ornge has a number of internally developed web based systems that would interact with e-Invoice solution:

Invoicing Verification System (“IVS”);
Carrier Invoicing System (“CIS”); and
MS Store.

IVS and CIS provides costing of patient related trips for purposes of vendor payments.
MS Store automates the “three-way matching” process of medical consumable purchases prior to payment processing.

As a result the solution, workflow and dataflow have to be able to integrate with existing structures (based on Microsoft technologies), and integrate with both applications either via backend facing MS-SQL server, or via Application Program Interfaces (“API”) (vendor should provide API documentation if it is present).

Afficher davantage

Dates

Publication

2018-11-29 14h06:54 HNE

Intention de soumissionner

Non disponible

Échéance de la réception des questions

2018-12-13 14h00:00 HNE

Questions sont soumises en ligne

Oui

Date de fermeture

2019-01-11 14h00:00 HNE

Information du contact

Martin Skinner

mskinner@ornge.ca

Tim Nagi

tnagi@ornge.ca

Processus de soumission

Type de soumission

Soumission électronique

Enveloppe 1 - Identity & Proposal

Fixation des prix

Aucun prix dans cette enveloppe

Liste de documents de la soumission

Nom de l’item	Description	Obligatoire	Limité à un fichier
Bid Documents	Documents defining the proposal	Non	Non
Aucune entrée

Enveloppe 2 - Pricing

Fixation des prix

Somme forfaitaire

Liste de documents de la soumission

Nom de l’item	Description	Obligatoire	Limité à un fichier
Bid Documents	Documents defining the proposal	Non	Non
Aucune entrée

Directives additionelles d’appel d’offres

Use APPENDIX C – PRICING

Afficher davantage

© MERX - Tous droits réservés. Aucune partie des données de ce site Web ne peut être reproduite, enregistrée ou archivée ni transmise sous aucune forme que ce soit ni par mode électronique, mécanique, par photocopie, enregistrement ou autrement, sans la permission préalable de MERX et du Ministre du gouvernement participant (si applicable). Ni MERX, ni le Ministre, ni le responsable du contrat n'assumerons quelconque responsabilité et ne serons tenus responsables de quelconque dommage pour l'exactitude de l'information contenue dans la publication.