00010962 - Insurance Broker

This procurement is for the following insurance brokerage and related services

1. Review Ornge’s insurance program and exposure to loss approximately four (4) months prior to the associated fiscal year renewal. Develop a mutually agreeable renewal action plan and timeline for all policy renewals.

1. Recommend improvements to Ornge’s insurance program for incorporation into the renewal strategy. Assist in identifying and assessing Ornge’s existing and potential insurable risks and designing program that responds to these risks.

1. Agree on markets to be approached for renewal quotations and the timing of such approach.  Identify and negotiate on Ornge’s behalf with insurers and keep Ornge informed of significant developments.

1. Review and summarize all bids for presentation to Ornge two (2) months in advance of renewal or as agreed by Ornge.

1. Assist with documentation and other steps to obtain insurer commitments and implement the insurance program as per Ornge’s requirements.

1. Review policies and endorsements for accuracy and conformity to negotiated coverage as discussed with Ornge.

1. Process or facilitate processing of certificates of insurance and broker letters of undertaking, as requested by Ornge.

1.  Schedule and prepare for meetings with insurers.

1. Arrange and maintain direct underwriter access and relationship.

1. Review, as requested, contracts and agreements on a timely basis for liability exposure and insurance requirements.  Provide advice and guidance on how the insurance program responds to operational and contractual exposures and activities.

1. Set up claims reporting, preparation, and settlement procedures for all policy exposures as required.  Act as a liaison between Ornge and the insurers.

1. Complete ad-hoc reports and analysis at the request of Ornge.

1. Prepare an annual evaluation of the financial strength of Ornge’s insurers.

1. Prepare an annual report to management  including the following:

1. schedule of policies including summary of coverage, exclusions, important conditions, policy number, date, premium, expiry, policy limits and deductibles;
2. detailed loss summary for each  policy and comments on loss trends;
3. current status of outstanding claims;
4. disclosure of compensation received and estimate of remuneration for the next twelve months; and
5. objectives for the following twelve months.

1. Provide Ornge with detailed invoices and payment options.

1. Keep informed of significant changes and/or trends in the insurance marketplace

• Summary of Insurance Coverage;
• Summary of Aviation Fleet;
• Summary of Properties; and
• Summary of Automobiles