Basic Information

Reference Number

0000185827

Issuing Organization

OntarioMD Inc.

Owner Organization

OntarioMD Inc.

Solicitation Type

RFS - Request for Services (Formal)

Solicitation Number

RFS 2020-04

Title

RFS 2020-04 Senior Front-End & Application Developer

Source ID

PU.HL.ON.564307.C96862

Agreement Type

Broader Public Sector (BPS)

Details

Location

Canada, All of Canada, All of Canada

Description

Request for Services

Consulting Services – Senior Front-End & Application Developer

RFS Number:           2020-04
Issued:                    October 27, 2020
Closing Date:           Nov 11, 2020 1:00PM EDT

Table of Contents

1.      Introduction 3
1.1.       Invitation to Submit. 3
1.2.       About OntarioMD. 3
1.3.       OntarioMD’s Business Need. 4
2.      Procurement Process 5
2.1.       RFS Coordination. 5
2.2.       Procurement Timetable. 5
2.3.       Submission Requirements. 6
2.4.       Evaluation Process. 7
3.      Terms and Conditions 8
4.      Requirements 10
4.1.       Role. 10
4.2.       Scope of Work. 10
Appendix A – Standard Consulting Form   12
Appendix B – Conflict of Interest Declaration 13
Appendix C – References 14
Appendix D – Candidate Experience Template 15
Appendix E – Pricing 16

Introduction
1. Invitation to Submit

This Request for Services (“RFS”) is an invitation to Vendors to put forward a Submission for the provision of consulting services of a Senior Front-End & Application Developer as described in Section 4.

In responding to this RFS, you will be deemed to have taken into account all the terms and conditions in the RFS and willing to enter a Statement of Work using the OntarioMD standard form for consulting contracts (Appendix A).

1. About OntarioMD

OntarioMD supports physician practices with innovative digital health and quality improvement tools and approaches required to address their practice needs. More than 20,000 physicians and 1,000 nurse practitioners are enrolled in our programs and are realizing the value of our digital health services to enhance patient care. OntarioMD is also playing a key role to support clinicians who are joining Ontario Health Teams (OHTs) to enhance the provision of integrated care across the Ontario health care system.

We have a successful track record in developing and implementing provincial digital health tools that are integrated with certified electronic medical records (EMRs) based on clinicians' needs. These include our award-winning Health Report Manager (HRM®), eNotifications and Insights4Care Dashboard tools, and EMR-integrated eConsult. We are an important delivery partner for the organizations that comprise Ontario Health, to deploy other provincial digital health tools to Ontario primary care clinicians on their behalf.

To support OntarioMD’s priorities, our strategic plan for 2020-25 is based on three main strategic areas of focus:

Corporate growth and sustainability
Leading delivery partner
Digital Health Advocacy

With successful implementation of EMRs across physician practices behind us, the primary care sector is engaged in a vigorous conversation about the best approaches to expand and integrate EMRs so that the greatest value is delivered to patients, physicians and the health system. The new and overwhelming demand for virtual care accelerates this discourse.

As the health system and primary care sector continue to undergo transformation across the country, we are positioned to provide thought leadership, explore new avenues of innovation and interoperability, and develop new partnerships and business models to advance digital health in Canada. OntarioMD is ready to build on its strengths and contributions and find new ways to add value to the health system. Through partnerships, deep relationships with physician practices and trusted delivery reputation, OntarioMD is the partner of choice for health system leaders as they seek to advance their objectives and meaningfully engage with clinicians.

We remain focused on understanding and advocating for the needs of clinicians and their patients, to make sure that technology continues to evolve to meet their needs now and into the future. Everything we do should “allow doctors to be doctors“. This means more intelligent systems, more insight-oriented tools, and less data entry. Integration is the theme for 2020 and beyond as our efforts are geared to connecting health system resources to add value to clinicians with patients at the centre of their care. We will nurture our great relationships with our vendors and our health system delivery partners, as we know that there is more work to do together.

As health system transformation drives new clinical relationships and collaborations, we will work to deliver digital health products, services and change management supports that we know make a difference to care delivery.

OntarioMD is committed to informing our partners and stakeholders with regular public reporting. We publish monthly reports and an annual report that outlines our achievements over the past fiscal year and our strategic plans for the future.

OntarioMD is a wholly owned subsidiary of the Ontario Medical Association. It is funded by Ontario Health, not from OMA members' dues.

For more information, please visit www.ontariomd.ca.

1. OntarioMD’s Business Need

OntarioMD is seeking to temporarily increase development capacity to deliver on commitments related to:

Specific, time-delineated contract deliverables with a client interested in specific forms submissions, and
An extension of provincial digital health services related to generic forms creation and submission.

Forms comprise a key mechanism for various health care-related activities and submissions required by physicians and nurse practitioners. Despite widespread advances in many facets of information exchange in health care, forms are largely still completed manually and submitted through fax/paper processes. The successful candidate will help to develop foundational forms creation and submission services that will integrate with existing health care systems (e.g., OntarioMD-certified EMRs, provincial One Access Gateway), to be utilized for a variety of forms submitted by EMR-using clinicians.

Further, this foundational forms service will contribute to the modernization of digital health services in Ontario through compliance with the principles and standards underpinning the provincial digital health strategy.

Procurement Process
1. RFS Coordination

Contact
Val Lesko
Manager, Corporate Planning and Administration
Procurement@OntarioMD.com

Mailing Address
OntarioMD
150 Bloor Street West, Suite 900
Toronto, ON M5S 3C1

1. Procurement Timetable

The target completion dates for the procurement activities are listed below:

ActivityDate
Issue RFSOctober 27, 2020
Submit Applicant’s QuestionsOctober 30, 2020 at 13:00 EDT
Respond to Applicant’s QuestionsNovember 2, 2020
Closing Date for Receipt of SubmissionsNovember 11, 2020 at 13:00 EDT
Evaluate SubmissionsNovember 11-17, 2020
Candidate Interviews (1)November 19-20, 2020
Select VendorNovember 23, 2020
Begin Contract (2)December 1, 2020
Complete ContractAugust 31, 2021
This RFS timetable is tentative only and may be changed by OntarioMD at its sole discretion.

The Client may, in its sole discretion, extend the Contract End Date for up to three (3) months by giving written notice to the Vendor not less than 10 days before the initial assignment end date.

Notes:
1. Interviews may be waived at the discretion of OntarioMD
2. Subject to contract execution

1. Submission Requirements

Written Submissions are requested from Respondents corresponding to the OntarioMD submission requirements described below. Respondents must order their Submission in the same order as the order of information requested below.

Respondents must submit their Submissions in two separate parts. One part will contain the price portion of the Submission using Appendix E. The other part will contain the rest of the Submission. Each part must be submitted in separate electronic file in Microsoft Word format or portable document format (pdf).

Cover Letter

This must include an introduction to the Respondent. A clear statement that the Terms and Conditions of this RFS have been read, understood and agreed to in their entirety and confirming that the information provided in the Submission is accurate. The letter must be signed by an authorized signing officer of the organization.

Respondent Profile

The Respondent profile must include a brief description of the Respondent’s type of business and a Respondent’s contact for all questions and clarifications arising from the Submission. The contact information must include the person’s title, address, email and telephone number.

This section may also include a short reference summary describing a previous example(s) of where the Respondent has provided similar services to OntarioMD or other entities in the health care sector.

Conflict of Interest Declaration

Any Respondent who has or may have a conflict of interest must disclose such conflicts(s). Respondent(s) must sign and include the Conflict of Interest Declaration attached in “Appendix B – Conflict of Interest Declaration”.

Project Team & Staffing

Identify proposed candidate for the role. Provide details on how the experiences of the proposed candidate meets the rated experience criteria. Respondents are reminded that only one candidate may be proposed.

Appendix D – Candidate Experience must be used to capture responses. A soft copy of the template can be provided upon request. Please note that a resumé for the candidate must also be included as part of Appendix D.

Once a Submission has been accepted, project staff may not be substituted without written agreement from OntarioMD.

Please identify if any component of this project will be outsourced or subcontracted. Please state the name and location of the outsource company or subcontractor, and the length and nature of the relationship with the Respondent.

Candidate References

Complete and attach Appendix C – References providing references as requested therein.

Price

Complete the pricing information using Appendix E - Pricing. All dollar amounts are to be stated in Canadian funds.

As noted above, Appendix E is to be submitted as a separate file.

1. Evaluation Process

The evaluation of the Submission will be conducted by a panel of OntarioMD representatives. A Submission must meet the requirements of each applicable stage to proceed to the next stage.

Stage 1 consists of validating that all Submission Requirements are included and complete according to section 2.3 – Submission Requirements
Stage 2 consists of scoring by OntarioMD for each qualified Submission with respect to the Candidate Experience
Stage 3 Upon successful completion of Stage 2, the pricing attachment provided by each Respondent will be opened
Stage 4 consists of verifying reference information. References will only be contacted if a Respondent’s candidate is considered at Stage 4

The points allocated to each stage of the evaluation process are as follows:

Evaluation ProcessPointsSubmission Requirements
(section 2.3 of this RFS)Pass / Fail
Evaluated Experience 80
Price20
Reference VerificationPass / Fail

Per the procurement timetable, the top candidates may be invited for a detailed interview to verify the experiences in the proposed candidate’s resume.

Terms and Conditions

Confidentiality

OntarioMD reserves all rights in respect of this RFS. Respondents to this RFS may not reproduce, modify, disclose, distribute or publish any portion of this RFS or any information about without the prior written approval of OntarioMD, save and except for the strict purpose of preparing a response, and provided always that any such reproduction, modification, disclosure, distribution or publication of this RFS shall only be made to or for recipient’s employees or advisors on a strict need-to-know basis, each of whom the recipient agrees to bind to these same confidentiality obligations.

Respondents or other RFS recipients may not use the name of OntarioMD or refer to this RFS in any advertisement or other promotional messages without the prior written consent of OntarioMD.

Information pertaining to OntarioMD obtained by the Respondent as a result of participation in this RFS is confidential and must not be disclosed without written authorization from OntarioMD.

Collection and Use of Personal Information

Respondents are solely responsible for familiarizing themselves, and ensuring that they comply, with the laws applicable to the collection and dissemination of information, including resumes and other personal information concerning employees and employees of any subcontractors. If this RFS requires Respondents to provide OntarioMD with personal information of employees who have been included as resources in response to this RFS, Respondents will ensure that they have obtained written consent from each of those employees before forwarding such personal information to OntarioMD. Such written consents are to specify that the personal information may be forwarded to OntarioMD for the purposes of responding to this RFS and use by OntarioMD for the purposes set out in the RFS. OntarioMD may, at any time, request the original consents or copies of the original consents from Respondents.

Please provide an electronic copy (via email) as indicated in Section 2.2 to:

Val Lesko
Manager, Corporate Planning and Administration
Procurement@OntarioMD.com

All communications regarding this RFS must be directed by email to this address.

We regret extensions cannot be granted. Submissions received after the deadline will be sent a notification email that their Submission will not be considered.

Facsimile Submissions in whole or in part will not be accepted.

Respondents that are selected for a short list will be required to make their candidates available for interviews (tentatively scheduled as indicated in Section 2.2) and respond to questions from OntarioMD.

Other than the contact named in 2. above, a Respondent may not contact or attempt to contact, during the RFS process, anyone else at OntarioMD for the purposes of obtaining information that relates to this RFS. Any Respondent who fails to comply with this requirement will be disqualified.

OntarioMD, without liability, cost or penalty, may at any time prior to or after closing time:
- Alter any dates in this RFS;
- Cancel this RFS;
- Amend or supplement this RFS;
- Issue a new RFS for the same or similar services.

The Submission with the lowest cost may not necessarily be the winning bid. While the cost is an important element in the selection process, it is to be clearly understood that there are other evaluation criteria in the RFS that OntarioMD will consider in evaluating Submissions.

OntarioMD, without liability, cost or penalty, may, in its sole discretion, waive irregularities in any Respondent’s Submission.

OntarioMD, without liability, cost or penalty, may, in its sole discretion and at any time after submission, seek clarification from any Respondent with respect to its Submission. Any written information received by OntarioMD from a Respondent in response to a request for clarification from OntarioMD shall be considered an integral part of the Respondent’s Submission.

OntarioMD may verify any Respondent claim or statement by whatever means OntarioMD deems appropriate, including contacting references other than those offered by the Respondent, and may reject any Respondent statement or claim, if in the judgment of OntarioMD the statement or claim is unwarranted or not credible.

OntarioMD assumes no responsibility for any costs associated with your response to this RFS.

OntarioMD’s standard Letter of Engagement referenced in Appendix “A” is available through the following portal link:

https://www.ontariomd.ca/documents/letter%20of%20agreement%20-%20corporation%20-%20january%2030%202020.pdf

The Respondent must provide a statement in their response that they have read, understood and accept the terms and conditions contained in the Letter of Engagement and that the Respondent will, if requested by OntarioMD, sign and enter into this Agreement with OntarioMD and be bound by the provisions of the Letter of Engagement. The RFS will become part of the Letter of Engagement.

Requirements
1. Role

OntarioMD is seeking consulting services of a Senior Front-End & Application Developer to assist the OntarioMD IT Services & Operations and Technology & Integration Teams and Ontario Health in design, implementation and delivery of a Digital Forms solution to support the development of a common platform and approach to a forms management solution for healthcare and EMR systems. The Senior Front-End & Application Developer will work with other developers, QA Analysts, Business Analysts and Product and Project Managers from OntarioMD and its partners. The solution will support the complete lifecycle from form definition, form rendering, form content capture and storage as well as forms management.

This role will report directly to the Manager of OntarioMD’s IT Development Team.

The work is expected to span the period from December 1, 2020 – Aug 31, 2021, with the possibility for extension of three (3) months as described in Section 2.2 Procurement Timetable.

1. Scope of Work

The Senior Front-End & Application Developer will assist in design, implementation, and delivery of the following application components:

Web form rendering engine, Web form definition tools
- Based on Angular (most recent versions) and Ontario Health’s Viewlet Framework (Spikes UI)
- Viewlet Framework conforms to modern WEB UI Standards that enables a “plugin” architecture to all Web APPS to be easily integrated into point of care applications such as EMRs.
- Dynamically generates web form components based by FHIR SDC specification
- Generated forms are AODA compliant
- Digital Forms management such a version control, store and retrieving forms as required
eForms application (eForms Viewlet):
- Utilizes Web form generator to render forms as defined by the business in 2 languages (French and English)
- Collects user data and stores them using Ontario Health Data Services
- Authentication and Authorization is based on Ontario Health ONEID Service
- Deployed to Ontario Health Data Center
- All web application will execute in the Ontario Health Container Platform (Redhat Openshift).

1. Experience

The evidence of the candidate’s skills in these areas will be evaluated to assess the candidate’s ability to deliver on the Scope of Work.

The following areas will be evaluated:

7+ years of web application design and development of solutions supporting multiple browsers
5+ years of experience in responsive design and SPA/PWA application development using HTML/CSS, Bootstrap JS/ES6+, TypeScript and modern web frameworks (Angular, AngularJS, ReactJS or View.js)
3+ years of experience in Angular Framework (https://angular.io/)
Proven experience with HL7 FHIR (https://hl7.org/FHIR/) standard
Proven experience with Ontario Provincial EHR Assets such as the One Access Gateway, CMS, ONEID and Viewlet Framework
Proven experience with RESTful design and consuming REST APIs
Experience with various development and architectural frameworks (Agile/SCRUM, TOGAF, etc
Proven experience with source control management systems (Git) and Continues Integration environments (Azure DevOps, Jenkins) and automated testing tools.
Excellent written communication skills and organizational skills
Experience with Container based Web Application Servers using Kubernetes

Appendix A – Standard Consulting Form
OntarioMD’s standard Letter of Engagement is available through the following portal link:

https://www.ontariomd.ca/documents/letter%20of%20agreement%20-%20corporation%20-%20january%2030%202020.pdf

Appendix B – Conflict of Interest Declaration
Conflict of Interest includes any situation or circumstance where, in relation to this RFS process, the Respondent has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including (i) possessing or having access to information in the preparation of its Submission that is confidential to OntarioMD and is not available to other Respondents; (ii) communicating with any official or representative of OntarioMD or members of the Evaluation Team or other person connected with the RFS other than the contact specified in the RFS, with a view to influencing them and obtaining preferred treatment in this RFS process; or (iii) engaging in conduct that compromises or could be seen to compromise the integrity of the open and competitive RFS process.

☐ The Respondent hereby confirms that there is not now, nor was there in the past, any actual or potential Conflict of Interest relating to the preparation of our Submission nor do I/we foresee any actual or potential Conflict of Interest in completing the Scope of Work outlined in the RFS.

or if applicable,

☐ The following is a list of actual or potential Conflicts of Interest relating to the preparation of our Submission or in completing the Scope of Work outlined in the RFS.
______________________________________________________________________
_____________________________________________________________________
______________________________________________________________________

Respondent acknowledges that where the Respondent fails to provide confirmation as required herein or makes any misrepresentation or omission regarding any Conflict of Interest, OntarioMD shall be entitled, within its entire discretion, and in addition to any other remedy that may be available to the OntarioMD in law or in equity, to disqualify this Response.


Name of Respondent:   ______________________________


________________________________
Signature of Respondent Representative
I have authority to bind the Respondent

_____________________________
Date

Appendix C – References
Respondent(s) shall list a minimum of three (3) customer references for each proposed candidate. Respondents must provide full contact information.

For each customer, please provide the following:

Customer – Name, Address
Contact Person – name, title, number, email
A brief description of the project, its deliverables, outcomes and timeline to deliver. Include any details that would highlight the candidate’s experience in areas similar to the ones being requested at part of this RFS

Appendix D – Candidate Experience Template
Please use the following table(s) to demonstrate candidate experience, and attach the candidate’s resumé, in accordance with Section 2.3 of this Request for Services:

Vendor Name:

Candidate Name:

Criterion Candidate Experience

7+ years of web application design and development of solutions supporting multiple browsers

5+ years of experience in responsive design and SPA/PWA application development using HTML/CSS, Bootstrap JS/ES6+, TypeScript and modern web frameworks (Angular, AngularJS, ReactJS or View.js)

3+ years of experience in Angular Framework (https://angular.io/)

Proven experience with HL7 FHIR (https://hl7.org/FHIR/) standard

Proven experience with Ontario Provincial EHR Assets such as the One Access Gateway, CMS, ONEID and Viewlet Framework

Proven experience with RESTful design and consuming REST APIs

Experience with various development and architectural frameworks (Agile/SCRUM, TOGAF, etc

Proven experience with source control management systems (Git) and Continues Integration environments (Azure DevOps, Jenkins) and automated testing tools.

Excellent written communication skills and organizational skills

Experience with Container based Web Application Servers using Kubernetes

Appendix E – Pricing

Please provide the following information in accordance with Section 2.3 of this Request for Services:

Vendor’s Legal Name

Name of Consultant

Role

Hourly Rate$
Per Diem (maximum daily rate @ 7.5 hours/day)
$

Dates

Publication

2020/10/27 02:20:54 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2020/10/30 01:00:00 PM EDT

Questions are submitted online

Closing Date

2020/11/11 01:00:00 PM EST

Contact Information

Val Lesko

4166231248

procurement@ontariomd.com

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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