Basic Information

Reference Number

0000233803

Issuing Organization

Ontario Energy Board

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFPOEBAVEC10072022

Title

Maintenance and Services of OEB’s Audio/Video Equipment and Components

Source ID

PV.BD.ON.463551.C74658

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Delivery Point

OEB Office

Purchase Type

Duration: 2 years

Description

Project Background
The OEB is a self-funded Crown Corporation with a relatively small number of employees, charged with regulating Ontario's natural gas and electricity sectors.

This RFP process is to identify a vendor that will service the hearing rooms as it pertains to Audio/Video (AV) Equipment and Components. OEB has two hearing rooms and several meeting rooms equipped with A/V Equipment.

Purpose and Objectives
Maintain the Hearing Rooms and the Meeting Rooms equipment in working condition. As well, perform routine maintenance inspection on a semi-annual basis.

Scope of Work and Requirements

Maintenance1 Support and Service for all equipment installed on OEB's premises at 2300 Yonge Street, Toronto, Ontario (floors 24, 25, 26 & 27) includes all hearing rooms, board rooms and all the meeting/training rooms on a "Time and Material basis"
Maintenance, Support and Service for all Security equipment installed on OEB's premises at 2300 Yonge Street, Toronto, Ontario (floors 24, 25, 26 & 27)
Routine maintenance inspection on a semi-annual basis or as required noting any items for future consideration for all the OEB equipment's. Routine maintenance to include any minor repairs to ensure that all systems are performing to specification
Equipment that is not repairable immediately on-site will be removed and loaner equipment provided
System testing, adjustments and programming. All services, programming and changes to be documented, saved and passed on to the OEB Representative
Prepare and maintain the A/V diagnostic reports, service and troubleshooting logs
Perform backup on the equipment that have that capability. Backup to be performed on each preventative maintenance visit or after any changes made and pass the back-up on to the OEB Representative
On-site response time in an emergency situation for major equipment or A/V failure
For the A/V maintenance that does not qualify as emergency, the response time must be within five (5) business days or less

**Please Note** Maintenance1, Support & Service includes all service of existing equipment

The term of the assignment is for two (2) years with no extensions.

Full details of the RFS document is available only through MERX at www.merx.com or 1-800-964-6379, MERX reference number 0000233803.

Dates

Publication

2022/10/07 02:20:21 PM EDT

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Amendment

2022/10/14 12:00:00 AM EDT

Questions are submitted online

Closing Date

2022/10/24 03:00:00 PM EDT

Contact Information

Catherine Torrese Benyi

416-440-7657

Catherine.Benyi@oeb.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical Submission

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Bids shall be submitted on, and in accordance with, forms supplied by the OEB. All responses are to be submitted to the OEB through the use of MERX. Vendors shall be solely responsible for the delivery of their Bid in the manner and time prescribed.

Envelope 2 - Pricing Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

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