Issued by: October 16, 2024
The Rural Municipality of St. Francois Xavier
1060 Highway 26
St. Francois Xavier MB R4L 1A5
Introduction:
The Rural Municipality of St. Francois Xavier (RM) intends to engage a consultant or firm to
support the development of a comprehensive strategic plan for the organization. This plan will
guide the RM in achieving its vision and goals for sustainable growth, community engagement,
and resource management.
Background:
The RM of St. Francois Xavier is a vibrant community located just west of the City of Winnipeg.
With a growing population and evolving needs, the RM aims to create a strategic framework that
reflects the aspirations of its residents, addresses current challenges, and prepares for future
opportunities.
Scope of Work:
The selected consultant will be responsible for the following tasks:
1. Stakeholder Engagement:
• Conduct interviews and focus groups with community members, local businesses,
and municipal staff.
• Facilitate workshops to gather input and feedback.
2. Data Analysis:
• Review existing documents, policies, and plans.
• Analyze demographic, economic, and environmental data relevant to the RM.
3. Vision and Goal Development:
• Collaborate with stakeholders to establish a clear vision for the RM’s future.
• Develop specific, measurable, achievable, relevant, and time-bound (SMART)
goals.
4. Strategic Initiatives:
• Identify key initiatives and action items needed to achieve the established goals.
• Prioritize initiatives based on community input and resource availability.
5. Implementation Plan:
• Develop a timeline and resource allocation plan for the implementation of strategic
initiatives.
• Propose metrics for measuring progress and success.
6. Final Report:
• Prepare a comprehensive strategic plan document that includes findings,
recommendations, and an implementation framework.
• Present the final plan to the RM Council and stakeholders.
Proposal Requirements:
Interested firms should submit a proposal that includes:
1. Company Profile:
• Overview of the firm, including relevant experience and qualifications.
2. Project Approach:
• Description of the methodology and approach to the project.
3. Team Composition:
• Identification of key team members and their roles.
4. Timeline:
• Proposed timeline for the completion of the project.
5. Budget:
• Detailed budget, including costs for all phases of the project.
6. References:
• At least three references from similar projects completed within the last five
years.
7. Insurance:
• The Offeror shall agree to maintain in full force and effect during the term of the
Contract usual and customary amounts of liability insurance coverage in
connection with the performance or failure to perform services under the
Contract.
Project Timeline:
• RFP Issued: October 16, 2024
• Proposal Submission Deadline: November 29, 2024
• Selection of Consultant: December 2024
• Project Kickoff: January 2025
• Final Presentation: November 2025
The Rural Municipality of St. Francois Xavier reserves the right to evaluate all proposals based
on criteria beyond price alone. The Rural Municipality of St. Francois Xavier may choose not to
select the lowest-priced proposal if it determines that other factors—such as experience,
compliance with specifications, and overall value—are more favorable. The Rural Municipality of
St. Francois Xavier decision will be based on a comprehensive assessment of the proposals
submitted.
Proposal Submission:
Proposals must be submitted by November 29, 2024 at 4:00 pm to:
Hendrik Visser, CAO
cao@rm-stfrancois.mb.ca
204-864-2092
1060 Hwy. 26, St. Francois Xavier, MB R4L 1A5
It is the Bidder’s sole responsibility to ensure that their Bid and all attachments are
received at the Submission Address before the closing date and time. Bids received after
the closing date and time will be rejected. Late bids will only be returned at the written
request and expense of the Bidder.
Questions:
For any questions regarding this RFP, please contact Hendrik Visser at cao@rmstfrancois.mb.ca or 204-864-209
