Basic Information

Reference Number

0000255292

Issuing Organization

Rural Municipality of Cornwallis

Owner Organization

Rural Municipality of Cornwallis

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2024 - 2028 Collection

Title

Solid Waste and Recycling Containment, Collection and Transfer Services

Source ID

PU.MU.MB.398707.C41538

Agreement Type

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Details

Location

Canada, Manitoba, Southwest

Delivery Point

Site 500, Box 10, RR 5 Brandon, Manitoba, R7A 5Y5

Purchase Type

Term: 2024/01/01 12:00:00 AM CST - 2028/12/31 12:00:00 PM CST

Description

The Rural Municipality of Cornwallis is seeking the services of a qualified Contractor to provide the following services:

Containers for the temporary containment of Solid Waste and Recyclable materials for the period beginning January 1, 2024 and concluding December 31, 2028.

The Municipality has a population of 4502 residents, of which approximately 1,400 reside at Canadian Forces Base Shilo. CFB Shilo makes its own arrangements for the collection of solid waste and recyclable material. The Municipality is responsible for the cost of tipping waste and processing recyclable material generated at CFB Shilo however this proposal request does not relate to CFB Shilo Waste and Recycling programs or to the Municipality’s associated costs for same.
The Municipality anticipates modest population growth during the contract period.

In addition to agricultural holdings, the Municipality is comprised of several small residential communities. Most residents of the Municipality haul their own refuse to either one of the Municipality's two waste transfer stations.

The Richmond Avenue East Waste & Recycling Transfer Station is located 1.5 miles East of 17th Street East on Richmond Avenue.    The Transfer Station is supervised by a site attendant during its hours of operation which are as follows: (subject to change by council)

October 1 to March 31 - Saturday’s 9:00 a.m. to 3:00 p.m.
                                           Wednesday’s 1:00 p.m. to 5:00 p.m.
April 1 to September 30 - Saturday’s 9:00 a.m. to 3:00 p.m.
                                            Wednesday’s 3:00 p.m. to 8:00 p.m.

The Wyton Road Waste & Recycling Transfer Station is located 3 miles South of PR 457 on Wyton Road. The Transfer Station is supervised by a site attendant during its hours of operation which are as follows: (subject to change by council)

October 1 to March 31 - Saturday's 9:00 a.m. to 3:00 p.m.
                                      Tuesday’s 1:00 p.m. to 5:00 p.m.
April 1 to September 30 - Saturday's - 9:00 a.m. to 3:00 p.m.
                                        Tuesday’s - 3:00 p.m. to 8:00 p.m.

The successful proponent will provide containers for the temporary collection of solid waste and recyclable materials at the Municipality’s two Waste and Recycling Transfer Stations.

Solid Waste will be collected at the transfer stations in containers provided by the proponent and transferred by the proponent to the Waste Disposal Facility for disposal.

Recyclable material will be collected at the transfer stations in containers provided by the proponent and transferred by the proponent to the Material Recovery Facility for processing.

The Municipality pays the cost of tipping at the Waste Disposal Facility and pays the cost of processing recyclable material at the material recovery facility. In the event that the Waste Disposal Facility and/or the Material Recovery Facility charge the contactor directly, the municipality shall reimburse the contractor upon receipt of all scale tickets for same, with no markup incurred.

The Municipality claims and retains any moneys eligible for recyclable credit from the Material Recovery Facility service provider or under the MMSM or successor programs.

The communities of Chater and Sprucewoods/Cottonwoods receive a curbside collection service. These communities receive a once-a -week collection of household refuse, currently on Tuesdays from May to September and biweekly collection from October to April. Curbside collection is currently provided to approximately 460 households within the curbside collection area.

The communities of Chater and Sprucewoods/Cottonwoods receive a curbside collection service of recyclable materials. This collection is currently provided to approximately 460 households within the collection area. This collection is performed on a biweekly basis, currently on Wednesdays.

The Municipality wishes to maximize recycling opportunities for its residents and the successful proposal will include a comprehensive description of the proposed methods of delivering recycling programs to the community. The contractor is responsible for meeting MMSM requirements, environmental legislation and regulatory requirements.

Dates

Publication

2023/08/31 02:08:29 PM CDT

Bid Intent

Optional

Bid Intent Deadline

2023/09/29 04:00:00 PM CDT

Question Acceptance Deadline

2023/09/22 04:00:00 PM CDT

Questions are submitted online

Closing Date

2023/09/29 04:00:00 PM CDT

Contact Information

Donna Anderson

204-725-8686

finance@gov.cornwallis.mb.ca

Kayla Porter

204-725-8686

finance@gov.cornwallis.mb.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Suggested Proposal Format

Submit three (3) copies of the proposal. The fee portion of the proposal shall be submitted in a separate sealed envelope with the project title and the Contractor’s name clearly marked on the envelope. Do not bind the fee envelope into the proposal. Include three (3) copies of the fee portion of the proposal in the envelope.

The following format is suggested:

Title Page

Letter of Transmittal (Cover Letter)

Table of Contents

Introduction: (2 pages maximum). Describe the background and scope of the project.

Provide two (2) letters of reference.

Technical: Five (5) pages maximum.

Describe the specific technical services to be provided; i.e.: Describe the approach to providing services by listing tasks, personnel assigned tasks, equipment utilized, etc.

Equipment and Staff: Five (5) pages maximum, excluding company profiles)

Describe the project team organization, equipment to be utilized, and indicate back-up equipment and staffing plans.

Indicate where sub-contractors are to be utilized. Provide background information on sub-contractors such as company profile, project team, equipment and back- up plans for staff and equipment.

Schedule:

Provide a detailed schedule that clearly identifies hours of operations, staff and equipment, including back-ups, to be utilized for provision of Solid Waste and Recycling Collection and Recycling Processing Services.

Failure to follow this requirement will result in the disqualification of the proponent and their proposal will not be evaluated any further. The proposal will then be returned to the proponent along with their unopened bid documents

Operational Costs:

Provide in tabular form a detailed price breakdown for each category of the work and a statement of the total Contract cost, on a yearly basis.

Failure to follow this requirement will result in the disqualification of the proponent and their proposal will not be evaluated any further. The proposal will then be returned to the proponent along with their unopened bid documents.

Contract fees should exclude GST.

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