MANITOBA REFERENCE NUMBER: MB-MBPB-21U-00216
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 10/06/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
THE FOLLOWING IS A REQUEST FOR TWO (2) YEARS AGREEMENT TO SUPPLY
WAREWASHING PRODUCTS TO ELEVEN (11) DISH MACHINES AT THE SELKIRK MENTAL
HEALTH CENTRE.
Procurement Officer: Josephine Youdeowei<(>,<)>
Email: Josephine.Youdeowei@gov.mb.ca (enquiries only)
Please contact the individual above if additional information or
clarification is required on product or services.
To be delivered as & when required from June 26, 2020 TO May 31, 2022.
The delivery date (if shown) is actually the end of the contract.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email should
include the solicitation number and the bidder's name in the subject
line and should be sent in PDF format. Emails approaching 40 Megabytes
in size may be rejected by Manitoba's email system. Upon submitting a
Bid by email, Bidders will receive a reply email confirming that
Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/05/2022
120.000 Pail GSIN: N7930MATERIAL: 43754
SANITIZER, DISHWASHING, PRE SOAK, DESTAINER, 20 KG PAIL,
PROMAX (PINK SAN), AURA PINK SAN #170231
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 20 31/05/2022
60.000 Container GSIN: N7930MATERIAL: 43758
DETERGENT, DISHWASHING, LIQUID, 20 L CONTAINER,
PROMAX
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 30 31/05/2022
50.000 Case GSIN: N7930MATERIAL: 51512
DETERGENT, DISHWASHING, HARD WATER, LIQUID, NON-CHLORINATED, 4 X 4L PER
CASE,
PROMAX, AURA DET #165002
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 40 31/05/2022
70.000 Case GSIN: N7930MATERIAL: 51513
RINSE ADDITIVE, DISHWASHING, LIQUID, 20 L CONTAINER,
AURA RINSE #165006
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 50 31/05/2022
30.000 Case GSIN: N7930MATERIAL: 51525
RINSE ADDITIVE, DISHWASHING, LIQUID, 4 X 4L PER CASE,
PROMAX, AURA RINSE #165005
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 60 31/05/2022
210.000 Pail GSIN: N7930MATERIAL: 53848
DETERGENT, HARD WATER, LIQUID, 20L,
PROMAX
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 70 31/05/2022
200.00 Each GSIN: N7930MATERIAL: 53850
DESCALER, DISHWASHING, SCALE REMOVER, 4 X 4L PER CASE,
PROMAX, AURA SCALE #165014
IT SHOULD BE EQUIVALENT OR BETTER
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturers Name________________________________
Brand Name________________________________________
Product / Style Number ___________________________
Bidder's catalogue/reference number ( if applicable)
_________________________
Show price for
Year 1: $ __________
Year 2: $ __________
========================================================
ITEM 80 31/05/2022
24.00 Dollar GSIN: R0 MATERIAL: 50003300
MISCELLANEOUS FEES FOR SERVICE AS DESCRIBED BELOW:
TO SUPPLY WAREWASHING PRODUCT/SERVICES "COSTS ARE BASED ON A MONTHLY
SERVICE PLAN PLUS ACTUAL PRODUCT USED" AND "IF ANY EXTRA SERVICE FEES
ARE INCLUDED OR NOT MUST BE IDENTIFIED AND LISTED ON THE CONTRACT AND
NOTED IF/IF NOT INCLUDED IN THE MONTHLY COST."
SERVICE FEES FOR (11) ELEVEN DISH MACHINES PER MONTH.
THE FOLLOWING SHALL BE INDICATED ON EACH INVOICE:
-PRODUCT DESCRIPTION, UNIT SIZE AND PRODUCT CODES
-QUANTITY SHIPPED OF EACH ITEM
-"NO CHARGE" FOR FREIGHT OR TRANSPORTATION
THERE SHALL BE NO CHARGE FOR THE SERVICE CALL AND SUPPLIER WILL PROVIDE
SUPPLY TEST KITS AS REQUIRED.
ROUTINE SERVICE INCLUDES:
-TEST WATER FOR HARDNESS, CHLORINE, IRON, AND TEMPERATURES
-CHECK TITRATION OF SOLUTION WHERE NECESSARY
-DESCALE MACHINES MONTHLY AND MORE OFTEN IF REQUIRED
SUPPLIER MAY BE REQUESTED TO INSPECT THE CUSTOMER'S EQUIPMENT AND ANY
REPAIR PARTS REQUIRED TO MAINTAIN CUSTOMERS EQUIPMENT SHALL BE PRICED IN
WRITING TO THE MANAGER/SUPERVISOR PRIOR TO AUTHORIZING ANY REPAIRS.
DISPENSERS
WHENEVER POSSIBLE, DISPENSERS AND LINES SHOULD BE PROVIDED THAT ALLOW
FOR THE LEAST OPPORTUNITY OF TAMPERING, I.E. DISPENSERS WITH LOCKING
DEVICES, SEALED SYSTEMS, ETC.
ALL DISPENSERS SHALL BE PROVIDED AT NO CHARGE ON A LOAN BASIS AND SHALL
BE MAINTAINED, REPAIRED OR REPLACED WHEN NECESSARY.
PRODUCT
ALL INDIVIDUAL CONTAINERS OF PRODUCT MUST BE PROPERLY LABELED WITH A
WHMIS SUPPLIER LABEL AS TO THE MANUFACTURER'S IDENTIFICATION, HAZARDS
IDENTIFICATION, INFORMATION ON INGREDIENTS, FIRST AID MEASURES, FIRE
FIGHTING MEASURES, ACCIDENTAL RELEASE MEASURES, HANDLING AND STORAGE,
EXPOSURE CONTROLS/PERSONAL PROTECTION, PHYSICAL AND CHEMICAL PROPERTIES,
STABILITY AND REACTIVITY, TOXICOLOGICAL INFORMATION, ECOLOGICAL
INFORMATION, DISPOSAL CONSIDERATIONS, TRANSPORT INFORMATION, REGULATORY
INFORMATION AND ANY OTHER INFORMATION SHOULD AND ACCIDENT OCCUR
AFFECTING STAFF MEMEBER'S HEALTH.
SERVICE/MAINTENANCE
SUPPLIER WILL IDENTIFY BY FAX THEIR SERVICE PERSONNEL PRIOR TO THE
INITAL SERVICE CALL FOR THIS CONTRACT AND ANY CHANGES DURING THE TIME
FRAME OF THIS CONTRACT.
SERVICE PERSONNEL WILL BE REQUIRED TO PROVIDE IDENTIFICATION ON EACH
VISIT TO THE PROPER PERSONNEL.
PHONE CALL BY CENTRE PERSONNEL IDENTIFIED AS AN EMERGENCY SITUATION ARE
TO BE RESPONDED TO WITHIN (4) FOUR HOURS AND SERVICE PERSONNEL MUST BE
ON SITE WITHIN (24) TWENTY FOUR HOURS. DETAILED REPORT CONCERNING THE
SITUATION WILL BE SUBMITTED TO THE DEPT. SUPERVISOR ONCE THE CORRECTION
HAS BEEN DONE.
ROUTINE SERVICE CALL WILL CONSIST OF:
-INSPECT EQUIPMENT FOR MAINTENANCE REQUIREMENTS
-CHECK AND REGULATE THE TEMPERATURE OF WASH AND RINSE SOLUTIONS
-CONFIRM CONCENTRATION OF SOLUTION ARE ACCURATE AND ADEQUATE
-CHECK AND MAINTAIN WASH AND RINSE ARM, JETS, ETC. FOR MAXIMUM OPERATION
-INSPECT THE DRAIN VALVE
-DESCALE THE MACHINES WITH CHEMICALS PROVIDED BY THE SUPPLIER AT THE
SUPPLIER'S EXPENSE ON A REGULAR BASIS AND WHEN REQUESTED
-SERVICE REPRESENTATIVE WILL PROVIDE A WRITTEN ESTIMATE TO THE DEPT.
MANAGER/SUPERVISOR AND RECEIVE APPROVAL PRIOR TO REPAIR/REPLACING PARTS
REQURIED TO MAINTAIN CENTRE'S WAREWASHING EQUIPMENT.
START-UP
-SUPPLIER WILL BE REQUIRED TO PROVIDE ALL NECESSARY CALLS AT NO CHARGE
TO THE CUSTOMER IN ORDER TO PROVIDE ADEQUATE START-UP SERVICE TO ENSURE
EQUIPMENT AND DISPENSERS ARE OPERATING AT OPTIMUM LEVELS AND THAT
TRAINING OF PERSONNEL IS ADEQUATE
-A SCHEDULE TO START-UP WILL BE PREPARED WITH THE SUPPLIER.
TRAINING
-SUPPLIERS WILL BE REQUIRED TO PROVIDE A COMPLETE TRAINING PACKAGE ON
SITE AND ON EVERY (12) TWELVE MONTHS THERE-AFTER:
-PRODUCTS INFORMATION AND HANDLING
-PROCEDURAL TRAINING IN THE PROPER USE OF EQUIPMENT AND ALL ASPECTS OF
WAREWASHING
-MATERIALS SAFETY DATA SHEETS (MSDS)
-WHMIS/SAFETY TRAINING
-INSTRUCTIONAL WALL CHARTS
-FULL TRAINING OF PERSONNEL TO BE CO-ORDINATED WITH THE
MANAGER/SUPERVISOR
SUPPLIER MAY BE REQURIED TO PROVIDE OCCASIONAL TRAINING IN PROCEDURES
AND PRODUCT HANDLING TO NEW PERSONNEL. OCCASIONAL TRAINING WILL BE
SCHEDULED TO COINCIDE WITH REGULAR SERVICE CALLS AND SHOULD BE PROVIDED
AT "NO CHARGE".
DEFICIENCIES
-SUPPLIERS WHO NOTE DEVIATION IN APPROVED PROCEDURES IN THE HANDLING OR
DISPENSING OF PRODUCTS SHALL ADVISE THE MANAGER/SUPERVISOR IN WRITTEN
DETAILS OF THE DISCREPENCIES ON THEIR REGULAR SERVICE CALL REPORT.
-THE MANAGER/SUPERVISOR WILL ENSURE THAT CHANGES TO PROCEDURES AND/OR
ADDITIONAL TRAINING IS IMPLEMENTED PRIOR TO THE NEXT REGULAR SERVICE
CALL.
========================================================
PHOSPHORUS-FREE OR LOW-PHOSPHORUS PRODUCTS:
Manitoba's government introduced legislation that would ban dishwasher
detergents containing phosphates by 2010. Manitoba will give preference
to phosphorus-free or low-phosphorus products.
There are plans to phase out phosphates in its cleaning products
voluntarily. The move will cut the amount of phosphorus going into
Manitoba's waterways by about one per cent.
The government may introduce a bill that will allow the restriction of
other products containing phosphorous, such as cleaning products,
personal-care products, and chemical water conditioners and cosmetic
fertilizers.
Please ensure that your bid indicates the amount of phosphorus for each
product quoted, or indicate that the product being quoted is
phosphorus-free.
Have the alternative items you offered been evaluated and approved by
the end user YES___ or NO _____
If YES, indicate approved by whom:
(name)_____________________
(date) _______________
QUOTATION EVALUATION
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, warranty / service repair location, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Each product offered will be considered individually; however, the
intent is to award this RFQ to one supplier in total (if possible and
economical to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion).
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications)
IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
ACCEPTANCE OF BID CONDITIONS:
A Bidder should clearly understand, by submitting a bid agrees, that its
bid or any part of its bid is subject to the following conditions, in
addition to any other terms and conditions set out in the RFQ.
No bid will be considered from a Bidder where Manitoba, in its sole
discretion, determines that a potential conflict of interest exists. No
bid will be considered that is in any way conditional or that proposes
to impose conditions on Manitoba that are inconsistent with the
requirements of the RFQ and the terms and conditions stipulated therein.
The submission of a bid, the receipt of a bid by Manitoba and the
opening of a bid, or any one of those, does not constitute acceptance,
in any way whatsoever.
ALTERATIONS/QUALIFICATIONS OF BIDS:
No bid shall be altered, amended or withdrawn after the specified
closing date and time. Manitoba issuing the RFQ is the sole agency
empowered to negotiate or alter any term, condition or stipulation of
the bid and/or any subsequent award or event arising there from.
Any terms, conditions, or stipulated qualifications on bid submission
that is contrary to, or inconsistent with the RFQ documents, may be a
cause for rejection.
Bidders are cautioned to avoid making deviations and exceptions to the
terms and conditions of the bid documents which may result in rejection
of their bid.
GENERAL AWARD INFORMATION
No award may result from this RFQ process. If this RFQ process results
in an award, then Manitoba reserves the right to award any Contract/
Agreement, in whole or in part, and may accept goods and/or services
from one or more Bidders in such quantities as shall be advantageous to
Manitoba.
Pricing will be a consideration on individual items.
The lowest price on any item will not necessarily be accepted.
Quality, appearance and yield of product offered will be considered.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Product(s) shall be supplied as specified on the purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions.
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba or
the contract may be cancelled.
If additional information is required and/or for approval of alternative
products please call the Contact at the phone number indicated above.
TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the delivery time
(i.e. lead time) indicated on the Contract may result in the
cancellation of the Contract item and any outstanding Contract Release
Orders.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
DELIVERY REQUIREMENTS:
Final inspection & acceptance or rejection of products will be made at
delivery destination by the user department.
A packing slip MUST accompany shipment. All packing slips, exterior
labelling and invoices must reference the Purchase Order number.
All MSDS sheets must be provided with each shipment/delivery.
Vendors aware of potential or pending supply difficulties must notify
the user department before insufficient supply issues arise.
Yes _____ No _____ Initial __________
THIRD PARTY DELIVERIES:
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
Any unused portion, as of the end of the contract, will be considered
cancelled.
Orders off this contract will be made by phone or fax. An order number
may be issued and must be shown on the vendor's invoice. Separate
invoices are required for each work order. A detailed break down of
expenses must be documented separately on each invoice (i.e. total hours
of labor, parts, etc.)
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO SELKIRK, MANITOBA.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
The quantity shown is approximate and may vary more or less.
MANUFACTURER'S WARRANTY:
State warranty of units offered ( as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Parts _________ months OR _______ years
Labor _________ months OR _______ years
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
RETURNS:
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable).
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS:
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.
QUANTITY
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Purchase Order, issued by authorized personnel, may be
placed verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless approved
by the departmental contact person shown on the
Release Order.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
SECURITY CLEARANCE
All vendor employees working in any Correctional facility are required
to under go a security clearance check, by the Correctional facility,
prior to working in the facility.
Each Correctional facility will do their own Security clearance.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of manufacture
TERMINATION:
Manitoba may immediately terminate this contract, in writing, in part or
in total and any outstanding Release Orders, for any of the following
reasons:
a)the goods provided by the Vendor are not according to the contract
or otherwise unsatisfactory; or
b)the services provided by the Vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
c)the Vendor has repeatedly failed to meet the delivery lead time<(>,<)>
indicated on the contract; or
d)the Vendor has failed to comply with one or more of the terms or
conditions of the contract; or
e)the Vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract<(>,<)>
within 5 working days of receiving such request; or
f)the Vendor becomes bankrupt or insolvent or liquidates; or
g)a receiver, trustee or custodian is appointed for the assets of the
Vendor; or
h)the Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
i)the Vendor or any partner, officer or director of the Vendor is found
guilty of an indictable offence; or
j)the Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
k)the Vendor at any time engages in any activities or trade practices
which, in Manitoba's opinion, are prejudicial to the interests of
Manitoba, or a department or agency thereof: or
l)there is a breach of any provision of the contract
Manitoba may, in its sole discretion, terminate this contract at any
time without cause by providing written notice thereof to the Vendor
prior to the date of intended termination. Upon the effective date of
the termination of this contract, the Vendor shall cease to provide any
further goods and/or perform any further services. Manitoba shall be
under no obligation to the Vendor other than to pay, upon receipt of an
invoice and supporting documentation satisfactory to Manitoba, such
compensation as the Vendor may be entitled to receive under this
contract for any goods delivered or service provided prior to the
effective date of the termination.
TIME IS OF THE ESSENCE.
Time shall be of the essence of the contract.
DELIVERY LEAD TIME
Bidders should indicate which items are normally stocked and which are
not normally stocked.
Bidders to indicate:
The normal delivery lead-time required from receipt of a Release off the
contract for:
Stocked item: Delivery within ________ working days
Non-stocked item: Delivery within ________ working days
DELIVERY /SERVICE QUALITY
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
Is there a minimum order/shipment value for F.O.B. Destination
pricing?
YES___ or NO _____
If YES indicate:
Freight charges will be extra on shipments under $________ value
(before tax)
Freight charges will be:
Actual Carrier Charges ____ (OR) Flat Rate ____
If Flat rate indicate:
The amount charged per shipment will be $ _______
DURATION OF FIRM PRICING
Bidders offering prices subject to change without notice or in effect at
time of shipment may be outright rejected.
PRICING IS FIRM FOR THE DURATION OF THE CONTRACT
YES___ or NO _____
If NO indicate: Prices firm until (date) ________________
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "environmentally preferable products" are as follows:
Packaging:
Preference may be given to products which use less packaging<(>,<)>
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale)
Bidders to provide details regarding the packaging, if applicable, for
each item offered.
Products, recycled or recyclable:
Preference may be given to products containing recycled content or which
may be recycled.
Bidders to provide details regarding the percentage of "total recycled
content" and "post consumer waste content", if applicable, for each item
offered.
(Total recycled content means the percentage of all recycled materials
including manufacturer's trimmings, cuttings, overruns and "post
consumer waste"
Post consumer waste content means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program e.g. used aluminum cans etc..
Products, more environmentally preferable:
Preference may be given to products which generally meet or exceed the
above specifications and can demonstrate satisfaction in relation to the
end user's requirements.
These products will be classified "more environmentally preferable"
through a recognized certification program.
Bidders to provide complete details of the environmental issues to be
considered.
Examples of "more environmentally preferable" products could be the use
of a non-toxic or less toxic substance than currently used or a product
containing a higher percentage of post-consumer recycled content.
Replacement Products:
Manitoba may be interested in "replacement" or alternative types of
products which can be proven to be "more environmentally
preferable" compared to those products specified above. Bidders are
encouraged to provide complete details of possible replacement products.
An example of "replacement" products could be the use of electric hand
dryers in place of paper towels.
At Manitoba's discretion any "environmentally preferable products"
offered may be:
a) accepted for this quote, or
b) not accepted for this quote, or
c) not accepted for this quote but considered for future study/use.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. ________
If No, provide complete details, such as box number, street address,
city, province, postal code, etc.
Invoicing Department Contact Person: _____________________________
Address: ____________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: ___________________
E-Mail Address: ______________________________________________
Hours of Operation: ___________________________________________
INVOICES:
Taxable items must be identified on the invoice on each individual line
item.
Manitoba shall be invoiced directly from the Vendor.
Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact Manitoba, in writing,
prior to shipping the products on the Release Order.
This is an accounting concern and is not intended to outline a process
to request price changes.
Manitoba certifies that the Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
The Bidder shall specify invoice terms: _____________________________
Any applicable discounts for early payment:
Yes _____ No _____ Initial __________
If Yes, please specify: ___________________________________________
Manitoba's standard payment terms are net thirty (30
YOUR QUOTATION REFERENCE # ( if applicable) ___________
Proposed Delivery Address:
Selkirk Mental Health Centre
Materials Management
Entrance 3
825 Manitoba Avenue
Selkirk, Manitoba
R1A 2B5
Attn: Keith Apetagon
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement & Supply Chain
Manitoba Finance
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
