MANITOBA REFERENCE NUMBER: MB-MBPB-03T-00517
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 22/07/2020
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
NOTE:
For INFORMATION or item clarification, if required, CONTACT: Chuck
Bright - phone (204) 945-6353.
F.O.B Destinations listed, Freight Prepaid To:
Locations listed below.
Please contact the individual noted above if additional information
or clarification is required on the following items.
Contract term September 1, 2020 to August 31, 2022 (2 year term) with a
one year option
(i.e. extension).
This procurement is subject to the Canadian Free Trade Agreement.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
ELECTRONIC SUBMISSION:
Submission address: bids@gov.mb.ca . Proposals must be submitted in PDF
format or as directed. There must be separate attachments for the
Technical Proposal and the Pricing/Financial Proposal.
The subject line of the email and any attachments should be clearly
marked with the RFQ number and the Proponent's name.
The submission subject should be listed as Proponent Name and the Date
Submitted in mm-dd-yyyy.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Proponents should identify the order and number of emails
that make up the electronic submission (e.g. email 1 of 3, email 2 of 3,
email 3 of 3).
Upon receipt of proposal, Proponents will receive an email confirming
that Manitoba has received the Proposal. While Manitoba allows for email
submissions, the Proponent bears all risk associated with submitting its
Proposal by electronic submission, including but not limited to delays
in transmission between the Proponent's computer and Manitoba's email
system. Proposals determined by Manitoba to have been received later
than the deadline will not be accepted.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/08/2022
1.00 Dollar GSIN: K108BMATERIAL: 98931030
LAUNDRY SERVICE AS DESCRIBED BELOW:
Supply and provide cleaning of garments for the Animal Health and
Welfare Branch and Food Safety and Inspection Branch locations
throughout the Province for a period from September 1, 2020 to August
31, 2022 (2 year term) with a one year option (i.e. extension)
Laundry services for 27 staff at 14 locations (see attached # can be
revised if required). Pickup and delivery on a weekly basis at each
location an average of 5 sets. Office Hours 8:30 am - 4:30 pm Monday
to Friday.
Cleaning service only for Veterinary Diagnostic Services Labs
Up to 30 white lab coats
Up to 15 green coveralls
Up to 5 sets of medical scrubs
Pick up/delivery once a week at 545 University Cres.
Office Hours 8:30 am to 4:30 pm (Monday to Friday)
LAUNDRY SERVICE AS DESCRIBED BELOW:
Inspector package:
11 shirts, 11 pants, 11 laboratory white coats, and 5 blue laboratory
coats per employee, exchanged weekly.
$_____________________ per set per week
Manager package:
5 shirts, 5 pants, 3 laboratory white coats, and 3 blue laboratory coats
per employee, exchanged weekly.
$_____________________ per set per week
Pick up/delivery once a week at 545 University Cres.
Office Hours 8:30 am to 4:30 pm (Monday to Friday)
Supply and clean 6 towels for Veterinary Diagnostic Services Labs Towels
requested are white and 100 percent cotton size 1m x 60 cm
$____________________per towel
Cleaning service only Veterinary Diagnostic Services Owned Clothing:
$________cleaning cost per white laboratory coat 65/35 poly/cotton
blend.
$________cleaning cost per set green coveralls 65/35 poly/cotton blend.
$________cleaning cost per set medical scrubs colours blue, green, red
65/35 poly/cotton blend.
$________mending service cost per laboratory coat, green coveralls,
medical scrubs colours blue, green, red 65/35 poly/cotton blend.
ADDITIONAL CHARGES:
Please indicate if the Environmental Levy (fee) is applicable to this
quote Yes ___ (or) No ______
If yes please indicate the rate that would be charged _______ %
Please indicate if there are any additional charges that would apply
and provide details of how it would be applied.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order. Quotations will be evaluated based on
suitability of items offered compared to the end users needs, product
description/specifications, delivery, price, quality of the bidder's
performance in past awards and any other terms & conditions indicated on
this RFQ. Failure to provide adequate information to evaluate the item
offered may be cause for rejection of your quote by the Manitoba
Government ( Manitoba) The intent is to award this RFQ to one supplier
in total ( if possible and economic to Manitoba) therefore bidders
should quote on all items if possible. (Economic evaluation to be at
Manitoba's sole discretion)
THE SUCCESSFUL BIDDER MUST PROVIDE SERVICE TO ALL 14
LOCATIONS LISTED IN THE DOCUMENT.
DURATION OF CONTRACT:
The period of the agreement will be September 1, 2020 to August 31, 2022
(2 year term) with a one-year option (i.e. extension).
The option/extension is a separate 12-month term that will be treated
individually and the decision to extend the agreement once or twice
will be at Manitoba's sole discretion.
Option would be to extend the contract to August 31, 2023.
CONTRACT VALUE:
The maximum financial limitation of this contract will be established
at the time of the award.
USAGE REPORTS:
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
EMPLOYEE/GARMENT REQUIREMENTS:
Each employee covered by this contract is to be measured<(>,<)>
by the vendor, for shirts, pants, and laboratory coats. Vendor must
guarantee a reasonable fit and appearance.
Each INSPECTOR employee (27) shall be supplied with ONE SET from the
following:
Inspector package : 11 pairs of WHITE pants, 11 WHITE shirts<(>,<)>
11 WHITE laboratory coats, and 5 BLUE laboratory coats
Each MANAGER employee (2) shall be supplied with ONE SET from the
following:
Manager package : 5 pairs of WHITE pants, 5 WHITE shirts<(>,<)>
3 WHITE laboratory coats, and 3 BLUE laboratory coats.
Initial orders must be new stock.
Additions for new employees to be fitted and supplied within one week of
order being placed at the contract price.
Deletions from order will result in supplier reducing rental charges
upon return of clothing.
Garment inventory is to be delivered / replenished weekly. Items are to
be cleaned and maintained in good repair.
F.O.B. FREIGHT PREPAID TO DESINATIONS:
Manitoba Agriculture and Resource Development locations:
1129 Queens Avenue
Brandon, MB.
R7A 1L0
65-3rd Street NE<(>,<)>
Carman, MB.
R0G 0J0
36 Armitage Avenue
Minnedosa, MB.
R0J 1E0
130 1st Avenue W
Souris, MB.
R0K 2C0
Unit C 284 Reimer Avenue
Steinbach, MB.
R5G 0R5
120-6th Avenue North
Swan River, MB.
R0L 1Z0
545 University Crescent
Winnipeg, MB.
R3T 5S6
Other locations:
Country Meat and Sausage
79 Penner Drive
Blumenort, MB.
R0A 0C1
Pioneer Meats
2049 PTH 421
Altona, MB.
R0G 0B0
Renard's Meats
154019 # RR 259 # 59N
Virden, MB.
R0M 2C0
BJ Packers
71080 Road 41
Beausejour, MB.
R0E 0C0
Prairie Abattoir
235 Angle Road S
Portage la Prairie, MB.
R0H 1N1
Waldner Meats
41176 Loeppky Road
Niverville, MB.
R0A 1E0
Interlake Packers
203 Governor Road
St Laurent, MB.
R0C 2S0
The supplier to meet or exceed specifications. Supplier must list
manufacturer of clothing and substitutes will not be allowed unless they
have Chief Veterinary Office
consent. Chief Veterinary Office will request samples, to check
quality, before contract awarded.
Shirt specification:
- 65% polyester / 35% cotton blend.
- Colour - White
- Short Sleeve
- No pockets
- Collars
- No buttons
- Metal fasteners
PRODUCT OFFERED
Bidder to indicate the following:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Bidders to advise the following
Fiber content:
Cotton _____% Polyester _____% Other _______% (specify fibre)
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Location of manufacture_______
The product offered must meet the requirements and expectations for
its intended use
The colour and/or shade to be consistent on all of the items supplied
If it is your intention to offer an item which does not meet all the
specifications as outlined, then you must indicate all intended
deviations or changes on the return tender.
Samples will be required for the products being offered, for evaluation
prior to the award of the contract. _________
Pant specification:
- 65% polyester / 35% cotton blend
- Colour - White
- 2 front pockets
- 2 rear pockets
- zipper fly (brass/heavy duty)
- snap closure fastener metal (waist)
- no buttons
PRODUCT OFFERED:
Bidder to indicate the following:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Bidders to advise the following
Fiber content:
Cotton _____% Polyester _____% Other _______% (specify fibre)
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Location of manufacture________
The product offered must meet the requirements and expectations for
its intended use
The colour and/or shade to be consistent on all of the items supplied
If it is your intention to offer an item which does not meet all the
specifications as outlined, then you must indicate all intended
deviations or changes on the return tender.
Samples will be required for the products being offered, for evaluation
prior to the award of the contract. _________
Laboratory Coat specification:
- 65% polyester / 35% cotton blend
- Colour - White
- 3/4 length
- no pockets above waistline
- no buttons use velcro only
PRODUCT OFFERED:
Bidder to indicate the following:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Bidders to advise the following
Fiber content:
Cotton _____% Polyester _____% Other _______% (specify fibre)
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Location of manufacture________
The product offered must meet the requirements and expectations for
its intended use
The colour and/or shade to be consistent on all of the items supplied
If it is your intention to offer an item which does not meet all the
specifications as outlined, then you must indicate all intended
deviations or changes on the return tender.
Samples will be required for the products being offered, for evaluation
prior to the award of the contract. _________
Laboratory Coat specification:
- 65% polyester / 35% cotton blend
- Colour - Blue
- 3/4 length
- no pockets above waistline
- no buttons use velcro only
PRODUCT OFFERED:
Bidder to indicate the following:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Bidders to advise the following
Fiber content:
Cotton _____% Polyester _____% Other _______% (specify fibre)
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Location of manufacture________
The product offered must meet the requirements and expectations for
its intended use
The colour and/or shade to be consistent on all of the items supplied
If it is your intention to offer an item which does not meet all the
specifications as outlined, then you must indicate all intended
deviations or changes on the return tender.
Samples will be required for the products being offered, for evaluation
prior to the award of the contract. _________
Bidder to indicate the following:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Bidders to advise the following
Fiber content:
Cotton _____% Polyester _____% Other _______% (specify fibre)
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Location of manufacture________
The product offered must meet the requirements and expectations for
its intended use
The colour and/or shade to be consistent on all of the items supplied
If it is your intention to offer an item which does not meet all the
specifications as outlined, then you must indicate all intended
deviations or changes on the return tender.
Samples will be required for the products being offered, for evaluation
prior to the award of the contract. _________
Bidders must quote on all items as the intent will be to establish one
contract for all items from one vendor if possible.
Any unused portion as of the end of the contract shall be considered
cancelled.
All garments to be cleaned and maintained in good repair, by the
vendor, to the satisfaction of the Chief Veterinary Office
SERVICES
The vendor shall pick up soiled items and deliver clean items weekly
Delivery days and times to be arranged with the Chief Veterinary Office.
Vendor shall ensure that each delivery is accompanied by a delivery
notice which clearly indicates the quantities of each item exchanged.
Any signature received by delivery personnel shall signify only that a
delivery has been made and will not be confirmation of quantities.
The vendor shall be notified by phone or fax of any discrepancies and
adjustments are to be made prior to invoicing Chief Veterinary Office.
Vendor to invoice on a monthly basis
INDEMNIFICATION:
The vendor shall use due care in performing the obligations under this
contract, to ensure that no person is injured, no property is damaged
or lost and no rights are infringed.
The vendor shall be solely responsible for any injury to persons
(including death) damage or loss to property or infringement of rights
caused by, or related to, the performance of this contract or the
breach of any condition of this contract by the vendor. or any omission
or wrongful or negligent act of the vendor.
The vendor shall obtain and maintain sufficient insurance of the type
and kind required for the services to be provided in the contract.
The cost of obtaining any required insurance shall be borne by the
vendor.
The Manitoba Government shall not be liable for any injury to the
vendor or any damage or loss of property of the vendor resulting from
the performance of this contract except if injury, damage or loss was
caused by a wrongful or negligent act of an employee of the Manitoba
Government while acting within the scope of their employment.
CONFIDENTIALITY:
The vendor shall treat as confidential all information acquired in the
performance of this contract and shall not disclose such information
to any other party without the written permission from the Manitoba
Government.
The vendor will be responsible for the safekeeping of any documents
and material made available to them during the period of this contract
and its replacement should it be lost or destroyed whilst in their care.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Supplier the contract
may be amended to include additional services or the duration of the
contract may be extended to continue past the expiry date specified
above or they may do both .
FIRM PRICING:
Bidders offering prices subject to change without notice or
in effect at time of shipment may be rejected.
Preference WILL be given to suppliers offering firm pricing.
PRICING IS FIRM FOR THE DURATION OF THE CONTRACT.
( including the possible one year extensions)
YES___ or NO _____
If NO indicate: Prices firm until ( date) ________________
RIGHT TO REISSUE RFQ
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX:
Indicate if the Manitoba Retail Sales Tax is applicable to:
Rental charges yes _____ (or) no _______
Cleaning charges. yes _____ (or) no _______
Environmental levy yes _____ (or) no _______
YOUR QUOTATION REFERENCE # (if applicable) __________
Proposed Delivery Address:
Manitoba Agriculture and Resource Development locations:
1129 Queens Avenue
Brandon, MB.
R7A 1L0
65-3rd Street NE<(>,<)>
Carman, MB.
R0G 0J0
36 Armitage Avenue
Minnedosa, MB.
R0J 1E0
130 1st Avenue W
Souris, MB.
R0K 2C0
Unit C 284 Reimer Avenue
Steinbach, MB.
R5G 0R5
120-6th Avenue North
Swan River, MB.
R0L 1Z0
545 University Crescent
Winnipeg, MB.
R3T 5S6
Other locations:
Country Meat and Sausage
79 Penner Drive
Blumenort, MB.
R0A 0C1
Pioneer Meats
2049 PTH 421
Altona, MB.
R0G 0B0
Renards Meats
154019 # RR 259 # 59N
Virden, MB.
R0M 2C0
BJ Packers
71080 Road 41
Beausejour, MB.
R0E 0C0
Prairie Abattoir
235 Angle Road S
Portage la Prairie, MB.
R0H 1N1
Waldner Meats
41176 Loeppky Road
Niverville, MB.
R0A 1E0
Interlake Packers
203 Governor Road
St Laurent, MB.
R0C 2S0
TENDERS TO BE RETURNED TO:
Submission Address:
Manitoba Central Services
Procurement & Supply Chain Division
Effective immediately the Government of Manitoba will no longer be
accepting hard copy bids until further notice. All bid submissions must
be sent electronically to bids@gov.mb.ca Should you have issues in
submitting, please email your inquiry to bids@gov.mb.ca
