MANITOBA REFERENCE NUMBER: MB-MBPB-03T-00535
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 10/01/2022
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Government of Manitoba (Manitoba) is requesting bid submissions for
the supply and delivery of Culvert style Black Bear Traps (LIVE) as &
when required from the period from February 1, 2022 to January 31, 2023.
For INFORMATION or item clarification, if required<(>,<)>
Procurement and Supply Chain
CONTACT: Chuck Bright at chuck.bright@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO:
Manitoba Agriculture Compound
Gypsumville, MB.
R0C 1J0
To be delivered as & when required from February 1, 2022 to January 31,
2023.
The delivery date (if shown) is actually the end of the contract
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2022
15.00 Each GSIN: F020AMATERIAL: 56264
TRAP, BLACK BEAR LIVE<(>,<)> CULVERT STYLE TRAILER MOUNTED
Live holding culvert style bear trap with spring loaded swinging door.
The trap will consist of a 3 foot diameter by 10 foot long 16 gauge
galvanized culvert drum based on a trailer frame mounted on a single
3500 lb. axle with 205 74 R14 6 ply tires.
The trailer will have 16 gauge steel fenders.
The trailer will have a single 5000 lb. pipe mount jack at the hitch and
two single 5000 lb. pipe mounted jacks at each rear corner of the
trailer, all of which can be used vertically and stored horizontally.
It will come with a 2" ball hitch.
The trailer frame will be constructed of 3"x2"x1.25" steel tube.
The hitch end of the culvert will have a metal mesh constructed from
5/8" round steel rod in a vertical/horizontal grid pattern with 1"
spacing to close off the opening.
The rod will be mounted flush on the front end of the culvert.
On the driver's side of the culvert a 12" x 12" door will be placed into
the culvert to allow for baiting the rear door trigger.
The door must swing open, close as a flush mount<(>,<)> and be lockable
with a pad lock.
The rear side of the culvert will be mounted with a spring loaded ¼"
steel plate 28" wide and the height of the culvert with 18 - 1" round
vent holes.
The door will be spring loaded and connected to a trigger inside and at
the very front of the culvert that when set the pulling of the trigger
will release the door and it will slam shut with force and lock in the
closed position.
The lock will be constructed out of angle iron and mounted vertically
along the door opening.
The angle iron is spring loaded so that when the door is triggered it
slams closed, passes by the angle iron; the angle iron elevates and
prevents the door from opening.
The door will not be able to be opened from the inside and will
withstand 750 lbs. of force pushing on it.
The door will be able to be opened by a lever on the top of the tap
which connects to the angle iron door lock.
The door is then opened by a 3/4 inch rod handle, which links to the
door with a 14-foot length of ½-inch steel cable, which is clipped onto
the door<(>,<)> handle.
The handle is pulled towards the front of the trap and when the door is
opened stays in the forward position.
The trigger will consist of a 5/8 steel rod bent into a hook to allow
the attachment of bait.
The area surrounding the door will be closed in with ¼" steel plate.
The trailer will have DOT approved LED lighting and wiring mounted and
functioning.
All parts will be primed in the color grey and then painted the color
grey except for the interior of the culvert, which will remain
unpainted.
Please indicate:
Information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidders catalogue/reference number (if applicable) ____________
INCLUDE SPECIFICATION SHEET OF PROPOSED EQUIPMENT WITH YOUR BID.
========================================================
DURATION OF CONTRACT
To be delivered as and when requested during the period
February 1, 2022 to January 31, 2023.
USAGE REPORTS:
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
QUOTATION EVALUATION:
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, warranty, quality of the bidder's
performance in past awards and any other terms & conditions indicated on
this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total ( if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications)
DURATION OF FIRM PRICING:
Bidders offering prices subject to change without notice or in effect at
time of shipment may be outright rejected.
Preference may be given to suppliers offering firm pricing.
PRICING IS FIRM FOR THE DURATION OF THE CONTRACT
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________
PRODUCT:
Items offered are to meet or exceed the specifications indicated for
the items listed
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the attached Manitoba specification document
and return with bid.
In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing<(>
,<)>
finishing techniques and materials as required to produce a
first quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
Manitoba Agriculture for any of the items. The request for product from
Manitoba Agriculture may be placed verbally, by fax or by mail and will
indicate the specific items and quantities required.
DELIVERY LEAD TIME:
Bidders to indicate:
The normal delivery lead time required from receipt of a Release off
the contract for:
Delivery within ________ working days.
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract
may be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
DELIVERY:
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO:
Manitoba Agriculture Compound
Gypsumville, MB.
R0C 1J0
(Unit prices include all necessary charges e.g. insurance, handling
etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.
Delivery Charge:
Delivery/Freight Charges are to be incorporated into the unit prices
quoted for each item. If, however, a Delivery/Freight Charge will be
extra and applied to some or all shipments then please advise:
Delivery Charge will be extra and apply to ALL shipments: yes___
(OR)
Delivery Charge will be extra and only apply on shipments under
$________ value ( before tax)
The Delivery Charge will be:
the Actual Carrier Charges ____
(OR)
a Flat Rate ____
The Flat Rate charge will be $ __________ per shipment.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered ( as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with
or in place of the Manufacturer's warranty then a complete
explanation must be provided.
COSTS:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply Chain Division
600 - 352 Donald Street
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerised accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitobas Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitobas Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # ( if applicable) _________
Proposed Delivery Address:
Delivery Address:
Manitoba Agriculture Compound
Gypsumville, MB.
R0C 1J0
ATTENTION: Gord Kirbyson
PHONE: 204-659-5208
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
