MANITOBA REFERENCE NUMBER: MB-MBPB-03Y-00022
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 02/02/2024
ISSUED BY: Darren Derksen
TELEPHONE: 204 794-3395
The Government of Manitoba (Manitoba) is requesting bid submissions for
the supply and Delivery of Weather Monitoring Equipment.
FOR Department of Manitoba Agriculture
Solicitation Contact
For the purposes of this procurement process, the #Solicitation Contact#
will be:
Contact Name: Darren Derksen
Contact Email: bids@gov.mb.ca
For inquiries, email subject line shall be the SOLICITATION NUMBER as
provided in the first page of this document. Vendors and their
representatives are not permitted to contact any employees, officers,
agents, elected or appointed officials, or other representatives of
Manitoba, other than the Solicitation Contact, concerning matters
regarding this Solicitation. Failure to adhere to this rule may result
in the disqualification of the Vendor and the rejection of the Vendor#s
Submission.
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Glenlea Research Station
1290 Research Station Road
Faculty of Agriculture & Food Science
Glenlea, MB R0G 0S0
Attn: Ian Petkau 204 583 5868 - to be notified 24-48 hours prior to
delivery
Bidder must indicate if you are able to meet the requested
delivery date of March 31, 2024 yes ____ OR no ____
If NO, then indicated a realistic delivery as follows:
Delivery in ___ working days or ___weeks from receipt of the order.
This procurement is subject to Canadian Free Trade Agreement.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2024
5.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
16- or 32-Channel Relay Multiplexer
AM 16/32B-XT multiplexer
Made by Campbell Scientific
- Temperature operating range: -55 C to +85 C (Extended)
- Compatible with Campbell Scientific CR1000/CR1000X
- Power: Unregulated 9.6 to 16 Vdc
- Maximum Switching Current: 500 mA
- Maximum Switching Voltage: 50 Vdc
- Dimensions 23.9 x 10.2 x 4.6 cm (9.4 x 4.0 x 1.8 in.)
- Weight ~680 g (~1.5 lb)
- Power consumption: Active: 6 mA (typical in 2x32 mode) / 11 mA
(typical in 4x16 mode)
- Minimum Contact Life: 5 x 10^7 operations
- Equipment must have proven performance in similar conditions to the
Manitoba agricultural weather program for a minimum of two years before
it is considered equivalent so its performance is consistent with the
operating system of a Manitoba weather station in extreme weather
conditions
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 20 31/03/2024
5.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
CR1000X-XT Datalogger
Measurement and Control Datalogger
Made by Campbell Scientific
- Temperature operating range: -55 C to +85 C (Extended)
- 16 Single-ended or 8 Differential Analog Inputs; 10 Pulse Counters and
4 Voltage Excitement Terminals
- Power: 10 to 18 Vdc
- Memory onboard: 128 MB of flash and 4 MB of battery-backed SRAM
- Data Expansion: Removable microSD up to 16 GB
- Maximum Switching Voltage: 50 Vdc
- Dimensions 23.8 x 10.1 x 6.2 cm (9.4 x 4.0 x 2.4 in.)
- Weight 0.86 kg (~1.9 lb)
- Average Current Drain: Active: 55 mA (at 20 Hz scan) / 1 mA (at 1 Hz
scan) and < 1 mA when idle
- Minimum Contact Life: 5 x 10^7 operations
- Equipment must have proven performance in similar conditions to the
Manitoba agricultural weather program before it is considered equivalent
so its performance is consistent with the operating system of a Manitoba
weather station in extreme weather conditions
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 30 31/03/2024
10.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
HMP-155A Temperature/RH Sensor
- Temperature/Relative Humidity Sensor HMP155 HMP155A3JB11A0A1A1A0A
2 x voltage output (RS485 for service use) 0. ..2.5 V output
T (-80. .. +60°C)
RH (0. .. 100%RH)
Metric
General purpose HUMICAP180R Non-Heating
Non-Chemical Purged Sintered Teflon filter
3.5 m (with 8 pin M12 female connector) No Additional Temperature Probe
Calibrated at room temperature
Equipment must have a proven performance history in similar conditions
to the Manitoba Agricultural Weather Program for a minimum of two years
before it is considered equivalent. This is so that its performance is
consistent with the operating system of a Manitoba weather station in
extreme weather conditions.
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 40 31/03/2024
4.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
Wind Monitor
- RM Young wind speed/direction sensor Model 05103-10A
- Including: 40'0 cable length
- Operating Temperature Range -50 to +50 C
- Mounting Pipe Description 34 mm (1.34 in.) OD
- Wind Speed: Range 0 to 100 m/s (0 to 224 mph), Accuracy ±0.3 m/s (0.6
mph) or 1% Starting Threshold, 1.0 m/s (2.2 mph)
- Wind Direction: Mechanical Range 0 to 360°, Electrical Range 355° (5°
open), Accuracy ±3°, Starting Threshold 1.1 m/s (2.4 mph)
- Analog dc voltage from potentiometer (resistance 10 kohm)
- Life expectancy is 50 million revolutions.
- Power Requirement: Potentiometer excitation: 15 VDC maximum
Equipment must have a proven performance history in similar conditions
to the Manitoba Agricultural Weather Program for a minimum of two years
before it is considered equivalent. This is so that its performance is
consistent with the operating system of a Manitoba weather station in
extreme weather conditions.
========================================================
NOTE: If any of the above items/features are accessories they are to be
included and installed prior to delivery. It is the suppliers
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated SEPERATELY, based on suitability of product
offered compared to the end users needs, description/specifications of
the
product offered, delivery, price, quality of the bidder's performance in
past awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
it's intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No<(>,<)>
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES, PLEASE PROVIDE:________________________
NON-WARRANTY FOR PARTS AND SERVICE:
Please provide details as follows for the unit(s) offered
(For occasional non-warranty service and parts purchases)
Current labour rate for in-shop service $_________ per hour
Parts and accessories charged at:
________ % discount from ____________________ prices
(indicate retail, wholesale etc.)
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ________
Proposed Delivery Address:
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Glenlea Research Station
1290 Research Station Road
Faculty of Agriculture & Food Science
Glenlea, MB R0G 0S0
Attn: Ian Petkau 204 583 5868 - to be notified 24-48 hours prior to
delivery
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
