MANITOBA REFERENCE NUMBER: MB-MBPB-AAV-00023
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 05/04/2023
ISSUED BY: Adeseye Oshoniyi
TELEPHONE: 431 337-3712
THE FOLLOWING IS A REQUEST FOR A Three(3) YEAR SUPPLY AND DELIVERY OF
SPECIFED TRAFFIC SIGNALLING EQUIPMENT FOR VEHICLE AND EQUIPMENT
MANAGEMENT AGENCY (VEMA)
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
May 01,2023 TO December 31,2025.
VEMA IS A SPECIAL OPERATING AGENCY OF Labour, Consumer Protection and
Government Services with the province of manitoba
DELIVERY:
ALL DELIVERIES SHALL BE COMPLETED WITHIN FIVE (5) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
PROCUREMENT OFFICER: Adeseye Oshoniyi
EMAIL: Adeseye.Oshoniyi@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/12/2025
100.00 Each GSIN: N6310MATERIAL: 58532
HEAD, TRAFFIC SIGNAL, THREE-12 INCH SECTIONS, YELLOW, COMPLETE WITH
L.E.D.S, COMPLETE WITH THREE-12 INCH YELLOW PLASTIC TUNNEL VISORS,
COMPLETE WITH YELLOW POLY BACKBOARDS WITH 4 INCH YELLOW REFLECTIVE TAPE
AROUND THE PERIMETER EDGE
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
ITEM 20 31/12/2025
50.00 Each GSIN: N6310MATERIAL: 66769
HEAD, PEDESTRIAN, TWO SECTION, BLACK, POLY, 12 X 12, COMPLETE WITH
WALK/DON'T WALK LED AND COUNTDOWN TIMER,
PELCO PRODUCT INC #P426404
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
ITEM 30 31/12/2025
30.00 Each GSIN: N6310MATERIAL: 67093
BEACON, POLY, 12 INCH, NO LENS/REFLECTIVE YELLOW TUNNEL VISOR, BIMODAL
AMBER/GREEN ARROW & POLY JOINER FOR POLY SIGNAL
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
ITEM 40 31/12/2025
5.00 Each GSIN: N9905MATERIAL: 17969
HEAD, TRAFFIC SIGNAL, THREE 12 INCH SECTIONS, YELLOW, NO L.E.D.S,
COMPLETE WITH THREE 12 INCH YELLOW PLASTIC TUNNEL VISORS, COMPLETE WITH
YELLOW POLY BACKBOARDS, POLYCARBONATE CONSTRUCTION, WITH 4 INCH YELLOW
REFLECTIVE TAPE AROUND THE PERIMETER
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
ITEM 50 31/12/2025
20.00 Each GSIN: N6310MATERIAL: 66172
BACKBOARD, TRAFFIC SIGNAL, FOUR 12 INCH SECTIONS, POLYCARBONATE, YELLOW
WITH 4 INCH YELLOW REFLECTIVE TAPE AROUND THE PERIMETER EDGE,
FORTRAN #BSP3444R
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
ITEM 60 31/12/2025
10.00 Each GSIN: N6310MATERIAL: 18013
SECTION, SINGLE, TRAFFIC SIGNAL HEAD, 8 IN (200 MM), POLY, SCHOOL BUS
YELLOW, C/W STANDARD VISOR, PLAIN AMBER (ROUND) LEXAN LENS, LENS TO DOOR
GASKET, REFLECTOR AND SIGNAL SOCKET,
FORTRAN #P2LY400
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
ITEM 70 31/12/2025
10.00 Each GSIN: N9905MATERIAL: 17955
VISOR, TUNNEL, TRAFFIC HEAD CAST POLY, 12 IN DIAMETER SIGNAL, 12 IN
LONG, YELLOW EXTERIOR, STANDARD MATTE BLACK INTERIOR,
FORTRAN # 57194P1
Please advise the following information on the product offered:
a) Manufacturer's Name
b) Brand Name
c) Product Code
========================================================
NOTE:
If any of the above items/features are accessories they are to be
included and installed prior to delivery.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, However, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications).
INDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEMA. THIS ORDER MAY BE PLACED VERBALLY, BY
FAX OR MAIL, BY AUTHORIZED PERSONNEL. EACH RELEASE PURCHASE ORDER WILL
HAVE A SPECIFIC REFERENCE NUMBER.
QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.
PLEASE QUOTE ON ALL ITEMS AS THE INTENT WILL BE TO ORDER ALL ITEMS FROM
ONE VENDOR IF POSSIBLE AND ECONOMICAL.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
PRODUCTS/BRANDS:
VEMA MAY REQUEST SAMPLES OF EACH PRODUCT ASSOCIATED ON THIS TENDER BE
PROVIDED TO DETERMINE IF PRODUCT MEETS OUR REQUIREMENTS.
VENDORS WISHING TO OFFER ALTERNATIVE PRODUCTS FOR FUTURE TENDERS ARE
INVITED TO SUBMIT SAMPLES FOR LONG TERM TESTING AND EVALUATION BY
CONTACTING THE END USER.
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
DELIVERY
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
THE DELIVERY LOCATIONS AND INVOICE ADDRESSES ARE REQUIRED TO BE
INDICATED ON THE RELEASE PURCHASE ORDERS.
TO BE SHIPPED DDP OUR DESTINATION AS LISTED - FREIGHT PREPAID
THE FOLLOWING IS A GENERAL LIST OF INVOICE ADDRESSES AND CONTACT
NAME/TELEPHONE NUMBERS FOR:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
PHONE: (204)945-7575
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's
use)(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
RETURNS:
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable).
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE #(if applicable) __________.
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
