MANITOBA REFERENCE NUMBER: MB-MBPB-08T-00136
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 05/06/2023
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Government of Manitoba (Manitoba) is requesting bid submissions for
Chopper Pump Repair Services.
NOTE:
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Chuck Bright at bids@gov.mb.ca
F.O.B Destination, Freight Prepaid to:
HEADINGLEY CORRECTIONAL CENTER
6030 Portage Avenue
Headingley, Manitoba
R4H 1E8
Please contact the individual noted above if additional information or
clarification is required on the following items.
Bidder must indicate if you are able to meet the requested
delivery date of July 24, 2023 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_
Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 24/07/2023
1.00 Each GSIN: N4300MATERIAL: 99182025
PUMPS & PARTS,INDUSTRIAL EQUIPMENT AS DESCRIBED BELOW:
Repair services for TWO (2) Vaughan Chopper Pumps currently installed at
the Headingley Correctional Centre in Headingley
Manitoba.
All work shall be carried out sequentially to maintain operational
requirements.
All work is to include all requirements as outlined in attached Manitoba
specification project number 4007272-chopper pump repairs/refurbishments
dated May 30, 2023.
Bid submissions to include all costs for the removal, re-installation,
and transportation for the pumps.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price,
delivery, quality of the bidder's performance in past awards and any
other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba's sole discretion
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba
Government(Manitoba)
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
it's intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
DELIVERY:
F.O.B DESTINATION, FREIGHT PREPAID TO:
HEADINGLEY CORRECTIONAL CENTER
6030 Portage Avenue
Headingley, Manitoba
R4H 1E8
unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # ( if applicable) _________
Proposed Delivery Address:
HEADINGLEY CORRECTIONAL CENTER
6030 Portage Avenue
Headingley, Manitoba
R4H 1E8
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
