MANITOBA REFERENCE NUMBER: MB-MBPB-AAU-00131
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 01/12/2023
ISSUED BY: Dheeraj Gupta
TELEPHONE: 204 945-8327
The Province of Manitoba is requesting submissions for the Supply and
delivery of unspecified original equipment repair parts and service for
freightliner trucks on an "as and when" requested basis for a three (3)
year term with the option of one (1) year extension for Vehicle
Equipment Management Agency (VEMA).
Procurement Officer: Dheeraj Gupta
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to the Canadian Free Trade Agreement.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
THE DELIVERY LOCATIONS AND INVOICE ADDRESSES ARE TO BE INDICATED ON THE
RELEASE PURCHASE ORDERS.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The Value contract to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_
Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 01/11/2024
200,000.00 Dollar GSIN: 8018 MATERIAL: 48382
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT REPAIR
PARTS FOR FREIGHTLINER TRUCKS
BIDDER TO QUOTE BASED ON MANUFACTURER'S CURRENT PUBLISHED PRICE LIST AS
FOLLOWS:
PERCENTAGE DISCOUNT OF ________% FROM Manufacturer's Suggested Retail
Price (MSRP)
*** MUST supply copy of MSRP price list along with bid submission.
========================================================
ITEM 20 01/11/2024
10,000.0 Hours GSIN: JX999MATERIAL: 98935032
EQUIPMENT SERVICE, MAINTENANCE & REPAIR, AS DESCRIBED BELOW:
BIDDER TO STATE HOURLY SERVICE RATE FOR MISC REPAIRS
$______ / HOUR
========================================================
Vehicle and equipment management agency (VEMA) is a special operating
agency of central services
Delivery:
The delivery date (if shown) is actually the end of the contract period.
This document does not constitute any guarantee of business. It does
however, outline the terms and conditions to be applied when a purchase
transaction occurs.
Any unused portion as of the end of the contract shall be considered
cancelled.
Quantities:
The quantities shown are approximate and may vary more or less.
Bidders to indicate:
All deliveries shall be completed within five (5) working days from the
date of request off the contract.
Lead-times
Bidders to indicate:
The normal shipping lead-time required from receipt of a release off the
contract for:
Stocked item: shipped within ________ working hours
Non-stocked item: shipped within ________ working days from
________________ location (vendor's distribution location)
The expedited / rush delivery lead time required from receipt of a
release off of the contract for:
Stocked item: shipped within ________ working hours
Non-stocked item:
shipped within ________ working hours from ____________________
(please provide location)
Do you agree to no minimum invoicing charges:
Yes ______ (or) no ________
Do you agree to no minimum order quantity delivery charges:
Yes ______ (or) no ________
Do you agree to no restocking charges with a full credit when goods are
returned in new saleable condition or returned because of defect.
Yes ______ (or) no ________
If no, bidders must indicate the restocking fee: $_____________
Pricing:
Pricing is to remain firm for duration of the order unless otherwise
indicated by bidder below.
Preference may be given to suppliers offering firm pricing, if no, show
duration of firm pricing.
Prices firm until ________________________________________.
Quotation evaluation
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on compliance of bid, product offered
compared to product description/specifications requested, price,
delivery, freight cost, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, however, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Products/brands:
VEMA may request samples of each product associated on this tender be
provided to determine if product meets our requirements.
Vendors wishing to offer alternative products for future tenders are
invited to submit samples for long term testing and evaluation by
contacting the end user.
Bidders must indicate the following on each item offered:
A) Manufacturer's name_________________
B) Brand name__________________________
C) Product code________________________
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use
The sample or samples(if required), are to be provided at no cost to
Manitoba and may be tested up to and including destruction.
Quality / acceptability
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
Orders/releases
The vendor is not to ship any item until a separate release purchase
order has been issued by vehicle and equipment management agency (VEMA).
Each release purchase order will have a specific reference number.
To assist in prompt payment of invoices please quote the release
purchase order number on the invoice and any correspondence.
Delivery:
To be delivered fob destination, freight prepaid to various locations
within Manitoba
(unit prices include all necessary charges e.g. Freight, insurance,
handling etc.)
Freight, insurance handling etc. Included to any point in the city of
Winnipeg, Mb.
The amount charged per shipment will be $ nil
Deliveries to rural points to be on a prepaid charge back system.
Special instructions:
1. Expected Vendor's business hours for parts service: Monday to Friday
7:30am - 5:00pm, Saturday 9:00am - 2:00pm. It is expected that the parts
service hours must meet vehicle and equipment management agencies (VEMA)
shipment receiving hours of 7:30am - 3:30 pm Monday to Friday central
standard time.
2. Vendor might be required to provide two (2) deliveries per day to
Winnipeg or as requested.
3. Supplier must provide the unit price and include current
manufacturer's price list. Supplier will be required to furnish vehicle
and equipment management agency with a current OEM price list prior to
award
No freight charges allowed on back order quantities.
The delivery locations and invoice addresses will be indicated on the
release purchase orders. The following is a general list of invoice
addresses and contact name/telephone numbers for:
Manitoba Infrastructure and Transportation
Vehicle and Equipment Management Agency
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
PHONE: (204)945-7575
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
PHONE: (204)726-6833
257 INDUSTRIAL RD
DAUPHIN MB
R7N 3B3
PHONE (204) 622-2273
3RD ST EAST
THE PAS MB
R9A 1K5
PHONE (204) 627-8282
7 GAY ST
THOMPSON MB
R8N 1N7
PHONE (204) 677-6548
PR 44 and PTH 302
BEAUSEJOUR MB
R0E 0C0
PHONE (204) 268-6263
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
Orders/releases:
For rushed or expedited orders only:
Freight charges will be extra on shipments under $________ value (if
applicable)
(before tax)
The rushed or expedited freight charges will be either:
For ground
Actual carrier charges ____ (or) flat rate ____
If flat rate indicate:
The amount charged per shipment will be $ __________ (if any)
Or air
Actual carrier charges ____ (or) flat rate ____
If flat rate indicate:
The amount charged per shipment will be $ __________ (if any)
Note:
For Rushed / Expedited orders, the department must be notified of
freight costs and the expected delivery at the time of the order.
Inspection
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the bidder
from its responsibility to complete the order.
Manufacturer's warranty
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Parts _________ months or _______ years
Please note: during the period of the warranty offered, all labor,
transportation, parts, surcharges including shipping and brokerage will
be included. The province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote
If the warranty offered is the vendor's warranty in combination with or
in place of the manufacturer's warranty then a complete explanation must
be provided.
Assignment
The contractor shall not assign or transfer the agreement or any of the
rights or obligations under the agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
Invoicing and payment
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Payment terms:
Manitoba will consider early payment terms. Manitoba's standard payment
term is net thirty (30) days.
The bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ no _____ initial __________
If yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ no _____ initial __________
Accounts receivable address:
Due to our computerized accounts payable system please advise if
Your invoice address (accounts receivable) is the same as the address
For orders / quotes shown above
Yes ____ or no ______
If no provide complete details i.e. Box #, street address, city<(>,<)>
Province, postal code, etc.
_________________
Manitoba's retail sales tax license:
Are you licensed by Manitoba finance to collect and remit
Manitoba's retail sales tax
Yes_____ or no_____
If no disregard the following paragraph.
Manitoba's retail sales tax:
Is the product(s) offered subject to Manitoba's retail sales tax
Yes____ or no _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or NT opposite each item offered.
Your quotation reference # (if applicable) ___________
Proposed Delivery Address:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
Delivery Address:
To be advised on PO
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
