MANITOBA REFERENCE NUMBER: MB-MBPB-AAT-00142
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 26/05/2023
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Province of Manitoba is requesting submissions for the Supply and
Delivery of MEDICAL SUPPLIES on an "as and when" requested basis for an
approximate term from: July 1, 2023 to December 31, 2024.
MDA reference #0800000619- MDA, MEDICAL SUPPLIES
Procurement Officer: Chuck Bright
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
July 1, 2023 to December 31, 2024.
The delivery date (if shown) is actually the end of the contract
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The value contract is to be issued to the top ranked Vendor(s) is
subject to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/12/2024
75.000 Set GSIN: N6515MATERIAL: 67142
NEEDLE SET, 45 MM X 15 GA STERILE ARROW EZ-IO NEEDLE, EZ-STABILIZER
DRESSING, EZ-CONNECT EXTENSION SET, PATIENT WRIST BAND, NEEDLE VISE 1
PORT SHARPS BLOCK, STAINLESS STEEL, ADULT, 5 NEEDLE SETS PER CASE,
ARROW EZ-IO #9079P-VC-005
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY:
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
,,
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ July 1, 2023 to December 31, 2023
Year 2 $ _____________ January 1, 2024 to December 31, 2024
========================================================
ITEM 20 31/12/2024
70.000 Set GSIN: N6515MATERIAL: 65760
NEEDLE SET, 25 MM X 15 GA STERILE ARROW EZ-IO NEEDLE, EZ-STABILIZER
DRESSING, EZ-CONNECT EXTENSION SET, PATIENT WRIST BAND, NEEDLE VISE 1
PORT SHARPS BLOCK, STAINLESS STEEL, ADULT, 5 NEEDLE SETS PER CASE,
ARROW EZ-IO #9001P
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY:
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ July 1, 2023 to December 31, 2023
Year 2 $ _____________ January 1, 2024 to December 31, 2024
========================================================
ITEM 30 31/12/2024
70.000 Set GSIN: N6515MATERIAL: 65761
NEEDLE SET, 15 MM X 15 GA STERILE ARROW EZ-IO NEEDLE, EZ-STABILIZER
DRESSING, EZ-CONNECT EXTENSION SET, PATIENT WRIST BAND, NEEDLE VISE 1
PORT SHARPS BLOCK, STAINLESS STEEL, PEDIATRIC, 5 NEEDLE SETS PER CASE,
ARROW EZ-IO #9018P
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY:
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ July 1, 2023 to December 31, 2023
Year 2 $ _____________ January 1, 2024 to December 31, 2024
========================================================
ITEM 40 31/12/2024
10.00 Each GSIN: N6515MATERIAL: 67143
DRIVER, INTRAOSSEOUS VASCULAR ACCESS, SEALED LITHIUM, DIMENSIONS: 6.5 IN
X 4.5 IN X 2.5 IN (16.5CM X 11.4CM X 6.4CM), WEIGHT 11.1 OZ (315 GM),
ARROW EZ-IO DRIVER (TELEFLEX) #9058
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY:
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ July 1, 2023 to December 31, 2023
Year 2 $ _____________ January 1, 2024 to December 31, 2024
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users' needs, product description/specifications,
delivery, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
ALTERNATIVE PRODUCTS:
The products shown are required on a no substitute basis.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
Vendor must respond to defective product concerns within 48 hours of
receiving documentation from MDA.
Vendor must notify MDA immediately in writing of any known defective
products or product recalls related to the products the Vendor has
shipped to MDA or to MDA's clients to avoid release of product to their
end users.
Vendors may be requested by MDA to supply, if currently available, high
resolution product photos in digital or electronic "tiff" format.
By supplying these photos the Vendor is certifying that these photos are
not covered by a current copyright or if the photos are covered by
copyright the use of these photos is authorized for use by MDA. These
photos may be used by MDA for the promotion of the product or in the
production of MDA's printed or on-line publications to assist MDA's
clients when ordering product from MDA.
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
Material Distribution Agency (MDA) unless a delivery schedule is shown
on the contract for any of the items.
The request for product may be placed at any time during the period of
this contract from Material Distribution Agency (MDA) and may be placed
verbally, by fax or by email and will indicate the specific items and
quantities required.
The term "minimum quantity" means the smallest quantity that MDA will
release.
Release Orders to be shipped complete by line item, unless otherwise
approved and/or requested by MDA prior to shipping.
Vendor to accept Release Orders consisting of items from multiple
contracts to reach the Vendor's minimum order requirements.
Material Distribution Agency emails the "Acknowledgement of Release
Order" and the "Release Order" to the Vendor. The Vendor must respond by
signing and returning Material Distribution Agency's acknowledgement of
release order, within 48 hours to confirm that the Release Order was
received.
The quantities shown are the approximate quantities required per year
and may vary more or less.
MDA will not issue Release Orders for less than the minimum quantity
shown for each item. The minimum release quantities must be available
within the lead time you have specified for each item.
Minimum release quantities will be shown for each item. Minimum release
quantities may be adjusted to reflect full case quantities if necessary
by contacting MDA prior to delivery.
MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.
Any unused portion as of the end of the contract period will be
considered cancelled.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
LEAD TIMES:
Lead times indicated are to be calculated from the time that a MDA
Release Order is issued (i.e. emailed or faxed) to the time the goods
will be received at MDA or MDA's client destination.
Deliveries will be monitored, therefore lead times should be realistic
for each item.
DELIVERY:
The delivery date (if shown) is actually the end of the Contract.
Deliveries will be accepted Monday - Friday, between the hours of: 8:00
AM to 3:30 PM (If for delivery to MDA).
The products listed will be released in the minimum quantities (or
possibly greater) as shown after each item and the Vendor must ship the
minimum quantities within the lead time as indicated on the
tender/contract.
Vendor must notify MDA immediately in writing (by email) of any delays
of regular or scheduled shipments.
Shipments are considered to be delayed if the delivery time will be
longer than the lead time indicated for that item on the contract.
Vendor must respond to late shipment inquires within 48 hours of
receiving emailed documentation from MDA.
Delivery must actually be effected within the time stated on the
Contract, failing in which Manitoba reserves the right to either
purchase elsewhere and charge the Vendor any loss incurred thereon,
unless a deferred shipment is arranged with MDA in writing, or cancel
the Contract.
TIME IS OF THE ESSENCE.
Time shall be of the essence of the contract.
PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.
If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.
All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.
PRICING:
IF SUBMITTNG PRICING FOR MULTIPLE YEARS, PRICING FOR EACH YEAR IS FIRM
FOR THAT YEAR.
INVOICES:
Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact MDA, in writing, prior
to shipping the products on the Release Order.
This is an accounting concern and is not intended to outline a process
to request price changes.
FOB/FREIGHT:
FREIGHT SHALL BE DELIVERED FOB DESTINATION:
MATERIALS DISTRIBUTION AGENCY
7 - 1715 ST JAMES ST - REAR RECEIVING DOCK
WINNIPEG, MB
The unit prices above include all necessary charges, freight, insurance,
handling etc.
No freight charges allowed on back order quantities.
RESTOCKING CHARGES:
Do you agree to No restocking charges with a full credit when goods are
returned in new saleable condition.
YES ______ (or) NO ________
IF No, Bidders must indicate the restocking fee: $_____________
MDA requires complete details of your Return and Refund Policy.
Return and Refund details are to follow.
WARRANTY:
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from MDA.
Vendor must provide copy(s) of warranty documentation to MDA on request,
after the contract is awarded.
PRODUCT SHELF LIFE: (IF APPLICABLE)
Vendor to supply items with the longest shelf life available from the
date of the Release Order.
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________
These goods are for "RESALE" and therefore "GST & PST EXEMPT". MDA's
PST number is 085981-9 and GST number is 107863847.
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
Delivery Address:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
