MANITOBA REFERENCE NUMBER: MB-MBPB-12S-01408
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 09/09/2022
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The following RFQ is for Lumber and related products for Manitoba
Environment Climate and Parks department
NOTE: For INFORMATION or item clarification, if required, CONTACT:
Adeseye Oshoniyi
Email: Adeseye.oshoniyi@gov.mb.ca
Inquires should be received no later than 5 days before Submission
Deadline. If an inquiry is received later than that inquiry deadline
date, Manitoba may respond but is not obligated to provide a response.
If Manitoba, in its sole discretion, determines that an inquiry will be
of interest to all Bidders, it will be communicated in writing to all
Bidders. The source of the inquiry will be kept confidential
DDP Destinations listed, Freight Prepaid To:
Childs Lake Provincial Campground
Duck Mountain Provincial Park, MB
Attn: Jason Murdock
This procurement is subject to the Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
Any issues with MERX can be addressed by contacting MERX Technical
Support at 1-800-964-MERX (6379), or email merx@merx.com
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Submission Deadline Date: September 26, 2022, 12:00:00 Noon (Central
Standard Time)
*THE LOWEST PRICE ON ANY ITEM WILL NOT NECESSARILY BE ACCEPTED.
PLEASE NOTE:
BID PRICING MUST BE VALID FOR A MINIMUM OF 60 CALENDAR DAYS
Vendor's e-mail address: (if available) ___________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
For tender inquiries, clarification and/or additional information
regarding any aspect of the products may be sent by e-mail and to be
directed only to the individual specified below:
Vendor's e-mail address: (if available)
_________________________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 11/10/2022
1,338.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 2" Spindles – brown pressure treated ACQ
========================================================
ITEM 20 11/10/2022
70.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
1" x 1" x 8’ brown pressure treated ACQ
========================================================
ITEM 30 11/10/2022
168.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 4" x 8’ brown pressure treated ACQ
========================================================
ITEM 40 11/10/2022
46.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 4" x 12’ brown pressure treated ACQ
========================================================
ITEM 50 11/10/2022
394.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 6" x 8’ brown pressure treated ACQ
========================================================
ITEM 60 11/10/2022
304.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 6" x 10’ brown pressure treated ACQ
========================================================
ITEM 70 11/10/2022
302.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 6" x 12’ brown pressure treated ACQ
========================================================
ITEM 80 11/10/2022
62.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 6" x 16’ brown pressure treated ACQ
========================================================
ITEM 90 11/10/2022
60.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 8" x 12’ brown pressure treated ACQ
========================================================
ITEM 100 11/10/2022
34.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 8" x 16’ brown pressure treated ACQ
========================================================
ITEM 110 11/10/2022
8.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 10" x 10’ brown pressure treated ACQ
========================================================
ITEM 120 11/10/2022
6.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 10" x 12’ brown pressure treated ACQ
========================================================
ITEM 130 11/10/2022
16.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
2" x 12" x 12’ brown pressure treated ACQ
========================================================
ITEM 140 11/10/2022
32.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
4" x 4" x 8’ brown pressure treated ACQ
========================================================
ITEM 150 11/10/2022
40.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
4" x 4" x 12’ brown pressure treated ACQ
========================================================
ITEM 160 11/10/2022
12.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
6" x 6" x 8’ brown pressure treated ACQ
========================================================
ITEM 170 11/10/2022
804.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
¾" tongue and grove plywood subfloor
========================================================
ITEM 180 11/10/2022
804.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
½" Buffalo board
========================================================
ITEM 190 11/10/2022
3.00 Each GSIN: N5510MATERIAL: 99121030
LUMBER, BUILDING AS DESCRIBED BELOW:
4’ x 8’ sheet of ½" plywood – pressure treated
========================================================
Note: If any of the above items/features are accessories they are to be
included and installed prior to delivery.
QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item meeting
specification in accordance with the terms & conditions of the RFQ will
be awarded the order.
Quotations will be evaluated based on:
1,,Compliance of bid;
2,,product offered compared to product description/specifications
requested;
3,,price;
4,,delivery; and
5,,any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications)
PRODUCT:
Items offered must meet or exceed the specifications indicated for the
items listed.
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.
In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing,
finishing techniques and materials as required to produce a first
quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
PRODUCT DEMO
In the event your company has not produced this product or a similar
product for the Manitoba Government recently, you must be prepared to
demonstrate (at your expense) your product to Manitoba.
Bidders must be prepared to provide, if requested, references of current
users of the model offered.
QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
TO BE DELIVERED DDP DESTINATION, FREIGHT PREPAID.
Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
NOTE: SUPPLIER SHOULD PROVIDE AT LEAST 24 HOURS NOTIFICATION OF DELIVERY
TO DELIVERY ADDRESS
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's
use)(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote as applicable.
Is warranty service provided on site at our premises?
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
COSTS
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) The vendor become bankrupt or insolvent or liquidates; or
d) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) There is a breach of any provision of the purchase order/contract.
k) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. All purchases by
Manitoba under the purchase order/contract are subject to and expressly
conditional upon the Legislature of Manitoba duly appropriating funds to
the fiscal year in which they are required to be paid. For the
multi-year contracts the RFQ/contract term "fiscal year" means the
period commencing April 1st of one year and ending on March 31st of the
next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
FAVOURED CUSTOMER CLAUSE
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favorable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favorable terms.
VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender
process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services Procurement
and Supply Chain (PSC).
For further information on the Indigenous Business Directory<(><<)>(>
,<(><<)>)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement and Supply Chain (PSC)
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
Ph: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items.
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
Childs Lake Provincial Campground
Duck Mountain Provincial Park, MB
Attn: Jason Murdock
TENDERS TO BE RETURNED TO:
All submissions via MERX only
