MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00541
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 14/04/2023
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of John Deere OEM construction equipment parts and services on
an "as and when" requested basis for the period May 5, 2023 to December
31, 2023, with two (2) optional of one (1) year extension.
Procurement Officer: Sharon Tian
Email: Sharon.tian@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
257 Industrial Road
DAUPHIN MB R7N 3B3
375 3rd Street E
THE PAS MB R9A 1L2
7 Gay St
THOMPSON MB R8N 1N7
PR #302
BEAUSEJOUR MB R0E 0C0
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/12/2023
50,000.00 Dollar GSIN: N3750MATERIAL: 39242
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT REPAIR
PARTS AND SERVICES FOR JOHN DEER CONSTRUCTION EQUIPMENT
BIDDER TO QUOTE BASED ON MANUFACTURER'S CURRENT PUBLISHED PRICE LIST AS
FOLLOWS:
PERCENTAGE DISCOUNT OF ________% FROM:
(CHECK ONE OF THE FOLLOWING)
_________ LIST PRICE _________ DEALER PRICE
_________ JOBBER PRICE _________ OTHER (SPECIFY)
========================================================
ITEM 20 31/12/2023
1.0 Hours GSIN: JX999MATERIAL: 98935032
EQUIPMENT SERVICE, MAINTENANCE & REPAIR, AS DESCRIBED BELOW:
EACH LOCATION WILL BE EVALUATED INDIVIDUALLY
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
Do you have Diagnostic Software?
Yes____ No_____
In-shop service rate: ____/Hour
Service call rate: ____/Hour
Call out rate: $______
Response time: _____ Hours or _____ Days
Is a 3rd party service partner involved?
Yes ____ No _____
If yes, provide details:
_________________________________________
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
Do you have Diagnostic Software?
Yes____ No_____
In-shop service rate: ____/Hour
Service call rate: ____/Hour
Call out rate: $______
Response time: _____ Hours or _____ Days
Is a 3rd party service partner involved?
Yes ____ No _____
If yes, provide details:
_________________________________________
257 Industrial Road
DAUPHIN MB R7N 3B3
Do you have Diagnostic Software?
Yes____ No_____
In-shop service rate: ____/Hour
Service call rate: ____/Hour
Call out rate: $______
Response time: _____ Hours or _____ Days
Is a 3rd party service partner involved?
Yes ____ No _____
If yes, provide details:
_________________________________________
375 3rd Street E
THE PAS MB R9A 1L2
Do you have Diagnostic Software?
Yes____ No_____
In-shop service rate: ____/Hour
Service call rate: ____/Hour
Call out rate: $______
Response time: _____ Hours or _____ Days
Is a 3rd party service partner involved?
Yes ____ No _____
If yes, provide details:
_________________________________________
7 Gay St
THOMPSON MB R8N 1N7
Do you have Diagnostic Software?
Yes____ No_____
In-shop service rate: ____/Hour
Service call rate: ____/Hour
Call out rate: $______
Response time: _____ Hours or _____ Days
Is a 3rd party service partner involved?
Yes ____ No _____
If yes, provide details:
_________________________________________
PR #302
BEAUSEJOUR MB R0E 0C0
Do you have Diagnostic Software?
Yes____ No_____
In-shop service rate: ____/Hour
Service call rate: ____/Hour
Call out rate: $______
Response time: _____ Hours or _____ Days
Is a 3rd party service partner involved?
Yes ____ No _____
If yes, provide details:
_________________________________________
========================================================
ITEM 30 31/12/2023
5.00 Each GSIN: N2940MATERIAL: 45425
FILTER, TRANSMISSION,
JOHN DEERE #AL77061, WIX #51456
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 40 31/12/2023
10.00 Each GSIN: N2940MATERIAL: 51143
FILTER, LUBE,
WIX #57750, JOHN DEERE #RE504836
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 50 31/12/2023
5.00 Each GSIN: N2940MATERIAL: 54356
FILTER, FUEL, STYLE KEYWAY, MANAGER, FULL FLOW, PRIMARY,
JOHN DEERE #RE529643
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 60 31/12/2023
20.00 Each GSIN: N2940MATERIAL: 54360
FILTER, HYDRAULIC, SPIN ON, FULL FLOW,
JOHN DEERE #AT310905, WIX #57624
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 70 31/12/2023
20.00 Each GSIN: N6640MATERIAL: 59288
FILTER, OIL, TRANSMISSION, AXLE HOUSING,
JOHN DEERE #AT335492
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 80 31/12/2023
80.00 Each GSIN: N6640MATERIAL: 59290
FILTER, OIL, SPIN-ON,
WIX #57137
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 90 31/12/2023
340.00 Each GSIN: N5365MATERIAL: 59291
BUSHING, REDUCING, FOR MOLDBOARD ON JOHN DEERE 870GP,
JOHN DEERE #65
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 100 31/12/2023
5.00 Each GSIN: N3030MATERIAL: 59292
BELT, FAN, FOR JOHN DEERE #870GP,
JOHN DEERE #T230728
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 110 31/12/2023
50.00 Each GSIN: N6550MATERIAL: 59570
KIT, SAMPLING, FLUID, FOR COLLECTING OF VARIOUS FLUIDS FROM JOHN DEERE
EQUIPMENT FOR TESTING PUPRPOSES,
JOHN DEERE #AT346594
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 120 31/12/2023
5.00 Each GSIN: N3825MATERIAL: 65813
BUMPER, SHOCK, RUBBER, 4 FT OD X 4 IN H, 2.5 IN ID, USE ON WING BLADE,
JOHN DEERE #601215
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 130 31/12/2023
5.00 Each GSIN: N2590MATERIAL: 64077
WINDSHIELD, UPPER FRONT, FOR JOHN DEERE GRADER,
JOHN DEERE #AT436958
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 140 31/12/2023
5.00 Each GSIN: N2590MATERIAL: 64058
WINDOWPANE, FRONT, LEFT, FOR JOHN DEERE GRADER,
JOHN DEERE #T231614
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 150 31/12/2023
1,500.00 Each GSIN: N5365MATERIAL: 59291
BUSHING, REDUCING, FOR MOLDBOARD ON JOHN DEERE 870GP,
JOHN DEERE #65
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product description/specifications,
delivery, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
Each product offered and service for each location will be considered
individually, HOWEVER, the intent is to award this RFQ to one supplier
in total( if possible and economic to Manitoba) therefore bidders should
quote on all items if possible. (Economic evaluation to be at Manitoba's
sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
ALTERNATIVE PRODUCTS:
ALL THE PRODUCTS SHOWN ARE SPECIFIED ON A NO SUBSTITUTE BASIS.
APPROVED PRODUCTS ARE SHOWN FOR EACH ITEM AND ONLY THOSE PRODUCTS/BRANDS
WILL BE CONSIDERED ON THIS TENDER.
VENDORS WISHING TO OFFER ALTERNATIVE PRODUCTS FOR FUTURE TENDERS ARE
INVITED TO SUBMIT SAMPLES FOR LONG TERM TESTING AND EVALUATION BY
CONTACTING THE END USER.
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS OFFERING
FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA), unless a delivery
schedule is shown on the contract for any of the items.
The request for product may be placed verbally, by fax or by email and
will indicate the specific items and quantities required.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Parts _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete explanation must
be provided.
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from VEMA.
Vendor must provide copy(s) of warranty documentation to VEMA on
request, after the contract is awarded.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
TIME IS OF THE ESSENCE:
AS TIME IS OF THE ESSENCE.
DELIVERY /SERVICE QUALITY:
ALL DELIVERIES SHALL BE COMPLETED WITHIN THREE (3) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
F.O.B. DESTINATION FREIGHT PREPAID TO:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
257 Industrial Road
DAUPHIN MB R7N 3B3
375 3rd Street E
THE PAS MB R9A 1L2
7 Gay St
THOMPSON MB R8N 1N7
PR #302
BEAUSEJOUR MB R0E 0C0
More locations may be added.
(Unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
THE DELIVERY LOCATIONS AND INVOICE ADDRESSES WILL BE INDICATED ON THE
RELEASE PURCHASE ORDERS. THE FOLLOWING IS A GENERAL LIST:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
257 Industrial Road
DAUPHIN MB R7N 3B3
375 3rd Street E
THE PAS MB R9A 1L2
7 Gay St
THOMPSON MB R8N 1N7
PR #302
BEAUSEJOUR MB R0E 0C0
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
