MANITOBA REFERENCE NUMBER: MB-MBPB-25S-00051
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 14/09/2022
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Adeseye Oshoniyi- Adeseye.oshoniyi@gov.mb.ca
DDP Destination, Freight Prepaid to:
Box 10, 27 Second Ave SW
Dauphin, MB
R7N 3E5
Attn:Richard Davis
Bidder to indicate if you are able to meet the requested
delivery date of October 13, 2022 yes ____ OR no ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order
Minimum order quantity ______
This procurement is subject to Chapter 5 of the AIT
Vendor e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 13/10/2022
5,000.00 Each GSIN: N8405MATERIAL: 59203
CAP, ADJUSTABLE, BASEBALL STYLE, COLOR BLACK, SELF CLOTH TUCK IN BACK
STRAP WITH VELCRO CLOSURE, WITH LOGO, AS PER MANITOBA SPECIFICATION
#830-40-40
Baseball Style Cap similar to:
Brushed Polycotton , Mossy Oak Break-Up®~Realtree MAX-5® XTRA®, 6 Panel
Constructed Contour, Buckram laminated front panels with Pro-stitch,
pre-curved peak with 6 rows of stitching (P1), black underpeak, self
cloth tuck-in back strap with punched flip buckle and sewn grommet (S26)
Including embroidered single colour logo, approx. 4x2 inch (similar to
attached image. PLEASE NOTE: The description on the image is for
reference purpose and the name will change from "Big Game cooperator to
" Wildlife Health Cooperator")
========================================================
For the Supply and Delivery of Embroidered Headware for Manitoba
Agriculture and Resource Development Department
QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item meeting
specification in accordance with the terms & conditions of the RFQ will
be awarded the order.
Quotations will be evaluated based on:
1,,Compliance of bid;
2,,product offered compared to product description/specifications
requested;
3,,price;
4,,delivery; and
5,,any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process.
PRODUCT:
Items offered must meet or exceed the specifications indicated for the
items listed.
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.
In the absence of any particular details, the product offered is to be
completed with first quality design, manufacturing, finishing techniques
and materials as required to produce a first quality product for the
intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
TO BE DELIVERED DDP DESTINATION, FREIGHT PREPAID.
Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
NOTE: SUPPLIER SHOULD PROVIDE AT LEAST 24 HOURS NOTIFICATION OF DELIVERY
TO DELIVERY ADDRESS
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's
use)(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote as applicable.
Is warranty service provided on site at our premises?
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
COSTS
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) The vendor become bankrupt or insolvent or liquidates; or
d) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) There is a breach of any provision of the purchase order/contract.
k) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. All purchases by
Manitoba under the purchase order/contract are subject to and expressly
conditional upon the Legislature of Manitoba duly appropriating funds to
the fiscal year in which they are required to be paid. For the
multi-year contracts the RFQ/contract term "fiscal year" means the
period commencing April 1st of one year and ending on March 31st of the
next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
FAVOURED CUSTOMER CLAUSE
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favorable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favorable terms.
VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender
process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services Procurement
and Supply Chain (PSC).
For further information on the Indigenous Business Directory<(><<)>(>
,<(><<)>)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement and Supply Chain (PSC)
600 - 352 Donald Street
Winnipeg, Manitoba
R3B 2H8
Ph: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual identified on page one of this
tender document.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items.
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
Box 10, 27 Second Ave SW
Dauphin, MB
R7N 3E5
Attn:Richard Davis
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
