MANITOBA REFERENCE NUMBER: MB-MBPB-12S-01415
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 13/03/2023
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Dust Control Products on an "as and when" requested basis
for an approximately 2-year term of: April 3, 2023 to March 31, 2025.
Procurement Officer: Sharon Tian
Email: Sharon.tian@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
April 3, 2023 to March 31, 2025.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
Hecla / Grindstone Provincial Park
Grand Beach Provincial Park
Stephenfield Provincial Park
More locations within the Province may be added.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2025
40,000.000 Liter GSIN: N6810MATERIAL: 37274
CALCIUM, MAGNESIUM CHLORIDE - 30%, LIQUID
Dust Control for Grindstone
Attn: Sandra Davies
Ph: 204-378-2261
Delivery date to be determined by Sandra Davies
Procurement ID: 22230278
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
PROVIDE LEAD TIME FROM ORDERING TO DELIVERY: _____ DAYS
========================================================
ITEM 20 31/03/2025
60,000.000 Liter GSIN: N6810MATERIAL: 37274
CALCIUM, MAGNESIUM CHLORIDE - 30%, LIQUID
Dust Control for Grand Beach
Attn: Mark Sinclair
Ph: 204-754-7143
Delivery date to be determined by Mark Sinclair
Procurement ID: 22230278
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
PROVIDE LEAD TIME FROM ORDERING TO DELIVERY: _____ DAYS
========================================================
ITEM 30 31/03/2025
30,000.000 Liter GSIN: N6810MATERIAL: 37274
CALCIUM, MAGNESIUM CHLORIDE - 30%, LIQUID
Dust Control for Stephenfield
Attn: Lisa Meyers
Ph: 204-805-2171
Delivery date to be determined by Lisa Meyers
Procurement ID: 22230278
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
PROVIDE LEAD TIME FROM ORDERING TO DELIVERY: _____ DAYS
========================================================
ITEM 40 31/03/2025
40,000.000 Liter GSIN: N6810MATERIAL: 37274
CALCIUM, MAGNESIUM CHLORIDE - 30%, LIQUID
Dust Control for Hecla
Attn: Sandra Davies
Ph: 204-378-2261
Delivery date to be determined by Sandra Davies
Procurement ID: 22230278
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
PROVIDE LEAD TIME FROM ORDERING TO DELIVERY: _____ DAYS
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product description/specifications,
delivery, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
ALTERNATIVE PRODUCTS:
Bidders to quote on products exactly as specified above, if possible.
Supplier catalogue numbers, if shown, are for reference.
If an alternative product is offered, product description and
manufacturers name and product number as well as your product reference
number (if applicable) to be shown for each item offered
Any alternative product offered which has not been recently evaluated
and approved might not be accepted for this quote.
Have the alternative items you offered been evaluated and approved by
the end user. YES___ or NO _____
If YES, indicate approved by whom:
(name)_____________________
(date) _______________
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
Natural Resources - Parks, unless a delivery schedule is shown on the
contract for any of the items.
The request for product may be placed verbally, by fax or by email and
will indicate the specific items and quantities required.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
F.O.B. DESTINATION FREIGHT PREPAID TO:
Hecla / Grindstone Provincial Park
Grand Beach Provincial Park
Stephenfield Provincial Park
More locations may be added.
(Unit prices quoted include all necessary charges such as freight
,insurance, handling etc.)
DURATION OF FIRM PRICING:
Bidders offering prices subject to change without notice or in effect at
time of shipment may be outright rejected.
Preference may be given to suppliers offering firm pricing.
PRICING TO BE QUOTED FOR FULL CONTRACT TERM.
YES___ or NO _____
If NO indicate: Prices firm until (date)_________________
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
Hecla / Grindstone Provincial Park
Attn: Sandra Davies
Ph: 204-378-2261
Grand Beach Provincial Park
Attn: Mark Sinclair
Ph: 204-754-7143
Stephenfield Provincial Park
Attn: Lisa Meyers
Ph: 204-805-2171
More delivery locations may be added
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
