MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00549
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 06/09/2024
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Crutches, Canes and Accessories on an "as and when"
requested basis for a 2 year-period from November 1, 2024, to July 31,
2026, with two (2) optional one (1) year extensions.
This will be for a 2-year term contract for Materials Distribution
Agency (MDA), Government of Manitoba for the stated contract period.
NOTE:
# All bids must be submitted on or before the deadline date and cut-off
time of 4:00PM (CDT).
# All bids must be signed by a representative of the Bidder with the
authority to bind the Bidder.
ENQUIRY DEADLINE:
# 5 business days prior to Submission Deadline.
ADDENDUM ISSUING DEADLINE:
# 3 business days prior to Submission Deadline.
Procurement Officer: Raymond Olatokun
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required.
Vendors and their representatives are not permitted to contact any
employees, officers, agents, elected or appointed officials, or other
representatives of Manitoba, other than the Solicitation Contact,
concerning matters regarding this Solicitation. Failure to adhere to
this rule may result in the disqualification of the Vendor and the
rejection of the Vendor#s Submission.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
Delivery Address:
MATERIALS DISTRIBUTION AGENCY
UNIT 7 # 1715 ST. JAMES STREET
DOOR 10
WINNIPEG, MB
R3H 1H3
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
EXPIRY DATES ON PRODUCTS MUST BE AT LEAST 18 MONTHS FROM TIME OF
SHIPMENT UNLESS AUTHORIZED BY MDA.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/07/2026
16.00 Each GSIN: N6515MATERIAL: 49831
CANE, AJUSTABLE, ROUND FOAM HANDLE, BUILT IN ICE PICK, BRONZE COLOUR,
RUST PROOF ANODIZED ALUMINUM, NO SLIP RUBBER TIP, ADJUSTABLE 30 - 39 IN,
WEIGHT CAPACITY 250 LBS,
DANA DOUGLAS #3113
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 4
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 20 31/07/2026
16.00 Each GSIN: N6515MATERIAL: 54065
CANE, HEAVY DUTY, WITH OFFSET HANDLE, ADJUSTABLE, 27 3/4 INCHES, COMFORT
GRIP, 500 WEIGHT CAPACITY,
DRIVE 10305-1
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 4
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 30 31/07/2026
8.00 Each GSIN: N6515MATERIAL: 45604
CANE, QUAD, 4 LEG BASE, ADJUSTABLE HANDLE, 30-39 INCH HEIGHT, ADJUSTS TO
RIGHT OR LEFT HAND USE, OFFSET HANDLE, SPONGE HAND GRIP, SIZE SMALL
BASE, 6 IN X 8 IN, WEIGHT CAPACITY 300 LBS,
DRIVE #10301-4
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 4
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 40 31/07/2026
16.000 Case GSIN: N6515MATERIAL: 48211
CANE, STANDARD, AJUSTABLE, ALUMINUM, LIGHT WEIGHT, WITH VINYL HANDLE,
ADJUSTS IN 1 INCH INCREMENTS FROM 30 TO 39 INCHES, SUPPORTS USERS UP TO
300 LBS,
DRIVE #10302-6
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 6
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 50 31/07/2026
8.00 Each GSIN: N6515MATERIAL: 45608
CLEAT, ICE PICK ATTACHMENTS, SIZE ADJUSTABLE FOR SMALL OR LARGE, 5
CLEATS,
DRIVE #735-150
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 60 31/07/2026
512.000 Pair GSIN: N6515MATERIAL: 48693
CRUTCH, ADULT, ADJUSTABLE, ALUMINUM, HIGH DENSITY RUBBER CUSHION AND
HAND GRIPS, ADJUSTS IN 1 INCH INCREMENTS, WEIGHT CAPACITY 350 POUNDS
DRIVE #10400-8
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 120
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 70 31/07/2026
224.000 Pair GSIN: N6515MATERIAL: 39119
CRUTCH, ALUMINUM, ADJUSTABLE, WITH PUSH BUTTON, UNDERARM, WITHOUT FOAM
GRIPS/PADDING, TALL ADULT, TO FIT PATIENTS 5 FT 10 IN TO 6 FT 6 IN,
AIRWAY/CHAMPION #5091-S (#5091-F PADDED), AMG #720-781, DRIVE MEDICAL
#10402-8
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 56
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 80 31/07/2026
96.000 Pair GSIN: N6515MATERIAL: 64601
CRUTCH, ALUMINUM, LIGHTWEIGHT, ADJUSTABLE, WITH PUSH BUTTON HEIGHT
ADJUSTMENT IN 1 INCH INCREMENTS 37 INCH TO 46 INCH, CONTOURED HANDGRIP,
TO FIT PATIENTS 4 FT 6 IN TO 5 FT 2 IN, 300 LBS WEIGHT CAPACITY, PRODUCT
WEIGHT 3 LB 4 OZ,
DRIVE #10401-8
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 24
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 90 31/07/2026
4.000 Pair GSIN: N6515MATERIAL: 54366
CRUTCH, BARIATRIC, ADJUSTABLE 44 INCH TO 52 INCH, CONTOURED UNDERARM
DESIGN, PUSH BUTTON HEIGHT ADJUSTMENT, FOR PATIENTS 5 FT 2 IN TO 5 FT 10
IN, WEIGHT CAPACITY 1000 LBS,
DRIVE #10406
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 100 31/07/2026
4.000 Pair GSIN: N6515MATERIAL: 51009
CRUTCH, HINGED CUFF FOREARM, ADJUSTABLE, ALUMINUM, FOR ADULT 5'0" -
6'2" (28 IN - 37 IN), VINYL COATED TAPERED 3 1/2 INCH ARM CUFF, PIVOTING
CUFF BRACKETS AND CONTOURED VINYL HANDGRIPS, CUFF DISTANCE IS 9 1/2 IN -
11 IN, WEIGHT CAPACITY 300 LBS,
DRIVE #10403
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 110 31/07/2026
4.000 Pair GSIN: N6515MATERIAL: 51010
CRUTCH, HINGED CUFF FOREARM, ADJUSTABLE, ALUMINUM, FOR TALL ADULT 5'10"
- 6'6"(33 IN - 42 IN), VINYL COATED TAPERED 3 1/2 INCH ARM CUFF,
PIVOTING CUFF BRACKETS AND CONTOURED VINYL HANDGRIPS, CUFF DISTANCE IS 9
1/2 IN - 11 IN, WEIGHT CAPACITY 300 LBS,
DRIVE #10405
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
ITEM 120 31/07/2026
4.00 Each GSIN: N6515MATERIAL: 54370
PLATFORM, ATTACHMENT FOR CRUTCHES, ADJUSTABLE, PERMITTS EXACT ANGLE
FITTING TO MEET USER'S NEEDS, CAN BE USED ON THE LEFT OR RIGHT HAND
WITHOUT REMOVING FROM THE CRUTCH, ONE HAS ADJUSTABLE STRAP, ACCOMMODATES
THE SMALLEST FOREARM UP TO LARGE CASTED ARM,
DRIVE #10105-1
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ August 1, 2024 to July 31, 2025
Year 2 $ _____________ August 1, 2025 to July 31, 2026
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered:
Evaluation will be based on:
1.,,Products approved by MDA for their use<(>,<)>
2.,,Product offered compared to product description/specifications
requested<(>,<)>
3.,,Price<(>,<)>
4.,,Delivery lead-times<(>,<)>
5.,,Quality of the Bidder's performance in past awards<(>,<)>
6.,,Quality of the proposed products in past awards<(>,<)>
7.,,Return and refund policies, and
8.,,Any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, which may result
in more than one award created from this RFQ.
HOWEVER, the intent is to award this RFQ to one supplier in total (if
possible and economic to Manitoba) therefore bidders should quote on all
items if possible. (Economic evaluation to be at Manitoba's sole
discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
SAMPLE PRODUCTS:
Bidders may be required to provide samples as part of the evaluation
process. Manitoba will notify the Bidder(s) when samples may be
required. Samples shall be supplied at no charge and delivered FOB
Destination Freight Prepaid to WINNIPEG, MANITOBA.
ALTERNATIVE PRODUCTS:
Alternate brands may be considered ONLY if an item is discontinued and
may require testing and evaluation by MDA. Acceptance of new product
brand(s) will be at MDA's discretion.
Vendors wishing to offer alternative product for future tenders are
invited to submit samples for long term testing and evaluation by
contacting MDA. All samples become the property of MDA and will not be
returned.
SPECIAL NOTE TO BIDDERS:
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) HEALTH CANADA MEDICAL DEVICE LICENSE #
(if applicable) _____________________________
B) MANUFACTURER'S NAME
C) BRAND NAME
D) PRODUCT CODE
# Items not indicating a brand name may not be considered.
# Bidders to quote a single price for each item offered.
# Bidders may quote on one or more of the approved products listed,
however, Bidders shall quote only one price for each approved
(brand/manufacturer) product listed.
# Bidders not detailing lead-times may result in that item(s) being
rejected from their quotation.
# Bidders offering items which deviate from the requested pack size,
case quantity, etc. must detail the deviations on the return tender.
# Pricing unit must be the same as requested (i.e. per package, per
case, etc.).
# If your pricing is based on a different unit than requested, you must
clearly identify the change on that item offered.
# Bids are requested from competing Bidders in accordance with Manitoba
policies. Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.
# Bids must be submitted on the form provided unless otherwise
stipulated or as directed. Failure to complete the bid submission or
include all information and documents requested may result in rejection
of a bid submission.
# All bid submissions should be prepared in a legible manner. Non
legible bids may result in rejection of your bid submission.
# Bids shall be considered firm until awarded, unless otherwise
indicated. Any exchange of information with Manitoba personnel prior to
the issuance of an RFQ is not a valid response to the RFQ and shall not
be considered.
The words "must" "shall" and "will" mean a requirement is mandatory and
must be met in order for the bid to receive consideration.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE CONTRACT.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled.
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
Manitoba, unless a delivery schedule is shown on the contract for any of
the items.
The request for product may be placed verbally, by fax or by email and
will indicate the specific items and quantities required.
MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
_________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete explanation must
be provided.
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from Manitoba.
Vendor must provide copy(s) of warranty documentation to Manitoba on
request, after the contract is awarded.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.
If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.
All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.
DELIVERY:
The normal delivery lead time is within 7 calendar day from receipt of
order, unless otherwise indicated by bidders below:
Delivery within ________ business days
When calculating lead time, bidders should take into consideration all
delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.
Bidder should indicate a lead time for the minimum release quantity.
Please show lead time as a specific number, not a range (e.g. 3 days or
5 days, not 3-5 days).
Lead time will be a factor for consideration in the tender evaluation.
Lead times indicated are to be calculated from the date/time that a
Purchase Order is issued to the time the goods will be received at MDA
or MDA's client destination.
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
Deliveries to MDA will be accepted Monday to Friday between the hours
of: 8:00 AM to 3:00 PM.
Vendor must notify MDA immediately in writing (by email) of any delays
of scheduled shipments.
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
Freight charges will not be allowed on back order quantities.
RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to MDA?
Yes ____ No _____ Initial __________
MDA requires complete details of your Return/Replacement/Refund Policy.
The Bidder shall identify the exact detail as to what is covered in
terms of responsibility for repair/replacement/refund of product:
________________________________________________________________
________________________________________________________________
________________________________________________________________
Any/All costs associated with the return/replacement/refund of defective
products will be the responsibility of the vendor?
Yes ____ No _____ Initial __________
All defective products are requested to be replaced within five (5)
working days of notification/request.
Yes ____ No _____ Initial __________
If five (5) working days is not sufficient time for replacement, the
Bidder shall state the number of days required: ______________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
These goods are for "RESALE" and therefore "PST EXEMPT". MDA's PST
number is 085981-9. MDA is also GST Exempt and their number is
107863847.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable)___________
Proposed Delivery Address:
Delivery Address:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
