MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00537
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 15/02/2023
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Airport Lighting on an "as and when" requested basis for a
2-year term from April 14, 2023 to April 11, 2025, with the option to
extend for a two 1 year extensions.
FOR Vehicle and Equipment Management Agency
Procurement Officer: Sharon Tian<(>,<)>
Email: Sharon.tian@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
April 14, 2023 to April 11, 2025, with the option to extend for a two 1
year extensions.
The delivery date (if shown) is actually the end of the contract
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO:
Vehicle and Equipment Management Agency
1550 DUBLIN AVE
WINNIPEG, MB.
R3E 0L4
PHONE: (204)945-7575
1525 1ST STREET NORTH
BRANDON, MB.
R7C 3B3
PHONE: (204)726-6816
257 Industrial Road
DAUPHIN, MB.
R7N 3B3
PHONE: (204)622-2273
375 3rd Street E
THE PAS, MB.
R9A 1L2
PHONE: (204)627-8282
7 Gay St
THOMPSON, MB.
R8N 1N7
PHONE: (204)677-6548
PR #302
BEAUSEJOUR, MB.
R0E 0C0
PHONE: (204)268-6263
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_
Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 11/04/2025
25.00 Each GSIN: N5900MATERIAL: 45674
COUPLING, BREAKABLE, 2 INCH WITH 2 INCH SLIPFITTER, TYPE T/C, OAL 5 1/4
INCH, FOR RUNWAY AND TAXIWAY EDGE,
ADB AIRFIELD SOLUTIONS #SAT-9300-M
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 20 11/04/2025
150.00 Each GSIN: N5900MATERIAL: 45673
STAKE, MOUNTING ASSEMBLY, 2 INCH IPS, 1PC - 36 INCH OAL COMPLETE WITH
GROUND CLAMP,
ADB AIRFIELD SOLUTION #AW2202-36-G
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 30 11/04/2025
10.00 Each GSIN: N5900MATERIAL: 45702
RECEPTACLE, KIT, SECONDARY, FOR 2/C #12 CABTIRE CABLE,
ADB AIRFIELD SOLUTIONS #91R-F6
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 40 11/04/2025
2.00 Each GSIN: N5900MATERIAL: 45706
WINDCONE ASSEMBLY, FOR USE IN MEDIUM INTENSITY AIRPORT AIRFIELD LIGHTING
SYSTEMS, PER MANITOBA TRANSPORTATION AND GOVERNMENT SERVICES SPEC
#RW-017 & DRAWINGS #NAP-006, TO CONFORM TO FAA & TRANSPORT CANADA TP312
SPECIFICATIONS
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 50 11/04/2025
5.00 Each GSIN: N5900MATERIAL: 45707
LIGHT, ELEVATED TAXIWAY EDGE, LED, (L-861T(L), YELLOW, FIXTURE HEIGHT 14
INCH OAH WITH 2 INCH COUPLING, 11.5 TPI, 60 HZ CURRENT DRIVEN POWER,
WITHOUT ARTIC OPTION,
ADB AIRFIELD SOLUTIONS #ETES-5410
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 60 11/04/2025
5.00 Each GSIN: N5900MATERIAL: 45708
LIGHT, ELEVATED TAXIWAY EDGE, LED, (L-861T(L), BLUE (GLASS), FIXTURE
EIGHT 14 INCH OAH WITH 2 INCH COUPLING, 11.5 TPI, 60 HZ CURRENT DRIVEN
POWER, WITHOUT ARTIC OPTION,
ADB AIRFIELD SOLUTIONS #ETES-1410
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 70 11/04/2025
300.00 Each GSIN: N6240MATERIAL: 47444
LAMP, QUARTZ HALOGEN, PAPI UNIT LIGHT, 200 WATT, 6.6A, PK30D, 1000 HOUR,
NO SUBSTITUTES,
ADB AIRFIELD SOLUTIONS #64382
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 80 11/04/2025
5.00 Each GSIN: N5900MATERIAL: 47441
LENS, RUNWAY EDGE LIGHT, M.I. CLEAR ASYMETRICAL LENS GLASS AP-3527,
SIEMENS #SAT0061-00CCA
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 90 11/04/2025
10.00 Each GSIN: N5900MATERIAL: 49742
TRANSFORMER, ISOLATING, 10 WATT, 6.6/6.6A COMPLETE WITH GROUND POST, CSA
CERTIFIED,
ADB AIRFIELD #CTAG010666-01
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 100 11/04/2025
10.00 Each GSIN: N9905MATERIAL: 53383
MARKER, TAXIWAY, RUNWAY, BLUE, 355 MM HIGH COMPLETE WITH 2 INCH NPT MTG
THREADS,
ADB AIRFIELD #910823-B-1
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 110 11/04/2025
500.00 Each GSIN: N5510MATERIAL: 47447
FLAG, ASSEMBLY, AIRPORT RUNWAY RETRO-REFLECTIVE EDGE LIGHT MARKER,
COMPLETE WITH ORANGE FLAG, 1/4 IN X 24 IN FLAG ROD,
ADB AIRFIELD SOLUTIONS #9102-FR-R24
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 120 11/04/2025
1,000.00 Each GSIN: N9999MATERIAL: 50937
BRACKET, FLAG ASSEMBLY, COMPLETE WITH STAINLESS STEEL MOUNTING SCREWS,
NO SUBSTITUTES,
ADB AIRFIELD SOLUTIONS #9204-B
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 130 11/04/2025
10.00 Each GSIN: N4730MATERIAL: 51751
COUPLING, BREAKABLE, USE WITH PAPI LIGHT, SIZE 2 INCH EMT TO 2 INCH NPT,
SIEMENS #44B0180
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 140 11/04/2025
1,000.00 Each GSIN: N5360MATERIAL: 56829
SPRING, FOR AIRPORT RUNWAY FLAG, NO SUBSTITUTE,
ADB AIRFIELD SOLUTIONS #TA-14
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 150 11/04/2025
50.00 Each GSIN: N5510MATERIAL: 59033
LIGHT, ELEVATED TAXIWAY EDGE, LED, YELLOW GLASS, 14 INCH OAH WITH 2 INCH
COUPLING, 11.7 TPI, 60 HZ CURRENT DRIVE WITHOUT ARTIC OPTION, ALUMINUM
CASTING, STAINLESS STEEL HARDWARE, PROTECTED WITH AVIATION YELLOW POWDER
COAT FINISH, LOCKING RING PROTECTED WITH AVIATION BLUE POWDER COAT
FINISH, UV RESISTANT POLYCARNONATE OUTER LENS, + OR - 4.50 DEGREE
VERTICAL ADJUSTMENT,
SIEMENS #ETES/5410
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 160 11/04/2025
100.00 Each GSIN: N5510MATERIAL: 59034
LIGHT, ELEVATED TAXIWAY EDGE, LED, BLUE GLASS, 14 INCH OAH WITH 2 INCH
COUPLING, 11.7 TPI, 60 HZ CURRENT DRIVE WITHOUT ARTIC OPTION, ALUMINUM
CASTING, STAINLESS STEEL HARDWARE, PROTECTED WITH AVIATION YELLOW POWDER
COAT FINISH, LOCKING RING PROTECTED WITH AVIATION BLUE POWDER COAT
FINISH, UV RESISTANT POLYCARNONATE OUTER LENS, + OR - 4.50 DEGREE
VERTICAL ADJUSTMENT,
ADB #ETES/1410
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 170 11/04/2025
10.00 Each GSIN: N9999MATERIAL: 61995
COUPLING, LEVELING BREAKABLE, FOR USE WITH RUNWAY APPROACH, SPECIAL
SIGNS, HEIGHT 6.250 INCHES, INSIDE DIAMETER 2.375 INCHES, TYPE MR/F2,
FOR 2 INCH PIPE,
SIEMENS #1409.05.028
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 180 11/04/2025
30.00 Each GSIN: N1680MATERIAL: 62175
PULLPIT, UNDERGROUND, ELECTRICAL, POLYETHYLENE, FOR USE WITH AIRPORT
AIRFIELD LIGHTING SYSTEMS, 508 MM X 460 MM DEEP, COMPLETE WITH STEEL
COVER WITH 2 X 1 INCH HOLES,
SIEMENS #CPL-400-402
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 190 11/04/2025
10.00 Each GSIN: N1680MATERIAL: 62176
PULLPIT, UNDERGROUND, ELECTRICAL, POLYETHYLENE, FOR USE WITH AIRPORT
AIRFIELD LIGHTING SYSTEMS, 508 MM X 460 MM DEEP, COMPLETE WITH STEEL
COVER WITH 2 INCH HUB,
SIEMENS #CPL-400-401H
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 200 11/04/2025
200.00 Each GSIN: N9999MATERIAL: 63283
COUPLING, BREAKAWAY, FIXTURE MOUNTING, 2 INCH NPT TO 1 INCH COLUMN, FOR
ALL ELEVATED LED EDGE LIGHTS,
ADB AIRFIELD SOLUTIONS #61A0281
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 210 11/04/2025
5.00 Each GSIN: N5950MATERIAL: 63425
TRANSFORMER, ISOLATING, 25 WATT, 6.6/6.6A COMPLETE WITH GROUND POST, CSA
CERTIFIED,
ADB AIRFIELD #CTAG025666-01
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 220 11/04/2025
140.00 Each GSIN: N5935MATERIAL: 63426
CONNECTOR KIT, SUPER PRIMARY -Z4Z4, ALL CANADIAN CABLE SIZES,
ADB AIRFIELD SOLUTIONS #54SUPER
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 230 11/04/2025
140.00 Each GSIN: N6110MATERIAL: 63443
LIGHT, FIXTURE, LED, MEDIUM INTENSITY, THRESHOLD/END, GREEN/RED, 14 INCH
OAH COMPLETE WITH COUPLING, 2 INCH NPT, CENTRE CABLE EXIT,
ADB AIRFIELD SOLUTIONS #EMIL-74100
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 240 11/04/2025
200.00 Each GSIN: N6110MATERIAL: 63444
LIGHT, FIXTURE, LED, MEDIUM INTENSITY, RUNWAY EDGE, CLEAR, 14 INCH OAH
COMPLETE WITH COUPLING, 2 INCH NPT, CENTRE CABLE EXIT,
ADB AIRFIELD SOLUTIONS #EMIL-14100
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 250 11/04/2025
10.00 Each GSIN: N6210MATERIAL: 63455
PHOTOCELL, 120 VAC, 180 VA, AA TYPE,
ADB AIRFIELD SOLUTIONS #120FAA
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 260 11/04/2025
10.00 Each GSIN: N5975MATERIAL: 63456
RECEPTACLE, FOR TYPE FAA PHOTOCELL,
ADB AIRFIELD SOLUTIONS #M24
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 270 11/04/2025
3.00 Each GSIN: N5900MATERIAL: 68030
CABLE, INTERCONNECT, PAPI, LED, 40 FT, 6-P, MALE-IN/FEM-IN, 16/6, STOW,
ADB SAFEGATE REMKE #73A0178/40
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 280 11/04/2025
20.00 Each GSIN: N3010MATERIAL: 70082
COUPLER, SIGN FRANGIBLE, ICAO .8M HIGH X 2.6 LONG,
ADB AIRFIELD SOLUTIONS #60A2678-21
Please indicate:
Brand name and product # of item offered:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable)
INCLUDE PRODUCT SPECIFICATION SHEET.
========================================================
ITEM 290 11/04/2025
1.00 Dollar GSIN: N5150MATERIAL: 50963
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED AIRPORT LIGHTING MATERIAL,
ADB AIRFIELD SOLUTIONS
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
========================================================
ITEM 300 11/04/2025
1.00 Each GSIN: N6210MATERIAL: 61554
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED AIRPORT LIGHTING MATERIAL,
LIBERTY AIRPORT SYSTEMS
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
========================================================
TENDER EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ may be awarded the
order. However, other factors as stipulated below (in no particular
order) will be considered when awarding a contract. Tenders will be
evaluated based on the following criteria:
- Delivery;
- Pricing;
- Suitability of product offered compared to end-users needs:
- Product description/specifications requested;
- Quality of proposed product in past awards;
- Quality of the Bidder's performance in past awards; and
- Any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
The lowest price on any item will not necessarily be accepted.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products shall be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions. Products rejected by the using department will be
returned to the Vendor for full credit or replacement product at no cost
to Manitoba or the contract may be cancelled.
PRICING:
Pricing quoted is to remain firm for the duration of the contract unless
otherwise indicated by bidder.
Is pricing firm for the duration of the contract term?
Yes _____ No _____
If No, indicate "Prices firm until" date: ______________________
Unless otherwise stipulated in writing, all submitted pricing shall
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, delivery and handling charges.
Should it be determined that firm prices cannot be for the term of the
agreement, consideration may be given to a price change subject to a
minimum of thirty (30) days written notification to the Procurement
Services Branch of substantiation of material cost increase/decrease
only.
Cost increase substantiation must be in the form of an original,
photocopy or facsimile of a letter from the "appropriate
manufacturer/governing body" identifying the reason for increase,
percentage increase, as well as the effective date. Any notification of
price change must reference the applicable agreement number and item
number(s).
NOTE: PRICE INCREASES SHALL NOT EXCEED THE PERCENTAGE PASSED ON BY THE
MANUFACTURER / GOVERNING BODY, AND WILL BE APPLICABLE ONLY TO THE
PERCENTAGE OF TRUE RAW MATERIAL COSTS.
Any notification of price change must reference the applicable agreement
number and line item number(s).
PRODUCTS/BRANDS:
ALL THE PRODUCTS SHOWN ARE SPECIFIED ON A NO SUBSTITUTE BASIS.
APPROVED PRODUCTS ARE SHOWN FOR EACH ITEM AND ONLY THOSE PRODUCTS/BRANDS
WILL BE CONSIDERED ON THIS TENDER.
WARRANTY
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use).
Manitoba's use would usually be considered commercial application not
consumer.
Product _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
ORDERS/ RELEASES:
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA).
THIS ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED
PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE
NUMBER.
Manitoba reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.
DELIVERY:
ALL DELIVERIES SHALL BE COMPLETED WITHIN (10) TEN BUSINESS DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
Products should be delivered and packaged in a manner that is consistent
with the normal business practices of the industry.
A packing slip must accompany each shipment. All packing slips,
exterior labeling and invoices must reference the accompanying Release
Purchase Order number.
Vendor must notify Manitoba immediately in writing of any delays of
regular or scheduled shipments.
THIRD PARTY DELIVERIES:
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
FOB / FREIGHT:
All prices quoted shall be FOB DESTINATION FREIGHT PREPAID to VEMA
Locations. Unit prices shall include all necessary charges for a total
landed cost (e.g. delivery, off-loading charges, freight, insurance,
handling, etc.).
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.
PLEASE QUOTE ON ALL ITEMS AS THE INTENT WILL BE TO ORDER ALL ITEMS FROM
ONE VENDOR IF POSSIBLE AND ECONOMICAL.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to Manitoba?
Yes _____ No _____
Manitoba requires complete details of your Return/Replacement/Refund
Policy. The Bidder shall identify the exact detail as to what is
covered in terms of responsibility for repair/replacement/refund of
product:
________________________________________________________________
________________________________________________________________
________________________________________________________________
All defective products are requested to be replaced within five (5)
working days of notification/request.
If five (5) working days is not sufficient time for replacement, the
Bidder shall state the number of days required: _________days
Failure to replace rejected goods may result in release order and/or
contract cancellation in part or whole with no obligation whatsoever to
Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
USAGE REPORTS:
The Vendor must provide to Procurement and Supply Chain (PSC) an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement and Supply Chain (PSC). (Normally,
this request will be three months prior to the expiry date of the
current contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
,,
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.
RIGHT TO WAIVE NON-COMPLIANCE:
Manitoba reserves the right to waive any minor non-compliance with the
bid submissions at its sole discretion.
All purchases by Manitoba under the purchase order/contract are subject
to and expressly conditional upon the Legislature of Manitoba duly
appropriating funds to the fiscal year in which they are required to be
paid. For the multi-year contracts the RFQ/contract term "fiscal year"
means the period commencing April 1st of one year and ending on March
31st of the next ensuing year.
INVOICING AND PAYMENT:
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ are net thirty (30) days.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds. If the
pricing offered is quoted in a currency other than Canadian then the
currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (accounts receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____
If No, provide complete details:
Contact Person: ________________________________________________
Address: _______________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: _____________________
E-Mail Address: ________________________________________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax?
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
THE DELIVERY LOCATION AND INVOICE ADDRESS WILL BE INDICATED ON THE
RELEASE PURCHASE ORDER.
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
