MANITOBA REFERENCE NUMBER: MB-MBPB-AAT-00141
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 04/05/2023
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Province of Manitoba is requesting submissions for the Supply and
Delivery of Polara Brand Traffic Products on an "as and when" requested
basis for a 1-year term from June 1, 2023 to May 31, 2024, with option
to extend for 2 additional 1 year periods.
FOR Vehicle Equipment Management Agency (VEMA).
Procurement Officer: Chuck Bright
Email: chuck.bright@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
June 1, 2023 to May 31, 2024.
The delivery date (if shown) is actually the end of the contract.
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY LOCATIONS.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The Value contract to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_
Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/05/2024
1.00 Each GSIN: N5999MATERIAL: 66795
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ELECTRONIC MATERIALS, POLARA
PROVIDE DISCOUNT OFF OF LIST PRICING ____%
For further evaluation purposes, the bidders can submit pricing on the
following Polara Parts:
P/N: CCU2EN Controller $___________
P/N: ICCU-S2 Control Unit $___________
P/N: IDS25ENO-Y-2 Wire iDetect Ped Stat $___________
P/N: IN25ANO-Y 2 wire push button station $___________
========================================================
QUOTATION EVALUATION:
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on Compliance of bid, product offered
compared to product description/specifications
requested, price, delivery, freight cost, quality of the bidder's
performance in past awards and any other terms & conditions indicated on
this RFQ.
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total ( if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba
Government(Manitoba)
PRODUCTS/BRANDS OFFERED:
Any product supplied must be new, unused, first quality.
THE FOLLOWING IS A REQUEST FOR A ONE YEAR SUPPLY (PLUS TWO ONE YEAR
OPTIONS) OF POLARA TRAFFIC DEVICES FOR VEHICLE AND EQUIPMENT MANAGEMENT
AGENCY (VEMA)
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA) IS A SPECIAL OPERATING
AGENCY OF MANITOBA INFRASTRUCTURE AND TRANSPORTATION
DELIVERY:
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.
INDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD
JUNE 1, 2023 TO MAY 31, 2024.
IF THE FIRST OPTION YEAR IS EXERCISED, THE AGREEMENT WILL EXPIRE MAY 31,
2025.
IF THE SECOND IS EXERCISED THE AGREEMENT WILL EXPIRE MAY 31, 2026.
ALL DELIVERIES SHALL BE COMPLETED WITHIN FIVE (5) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEMA.
THIS ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED
PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE
NUMBER.
QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.
PLEASE QUOTE ON ALL ITEMS AS THE INTENT WILL BE TO ORDER ALL ITEMS FROM
ONE VENDOR IF POSSIBLE AND ECONOMICAL.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
PRODUCTS/BRANDS:
VEMA MAY REQUEST SAMPLES OF EACH PRODUCT ASSOCIATED ON THIS TENDER BE
PROVIDED TO DETERMINE IF PRODUCT MEETS OUR REQUIREMENTS.
VENDORS WISHING TO OFFER ALTERNATIVE PRODUCTS FOR FUTURE TENDERS ARE
INVITED TO SUBMIT SAMPLES FOR LONG TERM TESTING AND EVALUATION BY
CONTACTING THE END USER.
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
DELIVERY:
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO VARIOUS LOCATIONS
WITHIN MANITOBA
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
THE DELIVERY LOCATIONS AND INVOICE ADDRESSES ARE REQUIRED TO BE
INDICATED ON THE RELEASE PURCHASE ORDERS.
TO BE SHIPPED FOB OUR DESTINATION AS LISTED - FREIGHT PREPAID
THE FOLLOWING IS A GENERAL LIST OF INVOICE ADDRESSES AND CONTACT
NAME/TELEPHONE NUMBERS FOR:
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY LOCATIONS.
1550 DUBLIN AVE
WINNIPEG, MB.
R3E 0L4
PHONE: (204)945-7575
1525 1ST STREET NORTH
BRANDON, MB.
R7C 3B3
PHONE: (204)726-6816
257 Industrial Road
DAUPHIN, MB.
R7N 3B3
PHONE: (204)622-2273
375 3rd Street E
THE PAS, MB.
R9A 1L2
PHONE: (204)627-8282
7 Gay St
THOMPSON, MB.
R8N 1N7
PHONE: (204)677-6548
PR #302
BEAUSEJOUR, MB.
R0E 0C0
PHONE: (204)268-6263
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
ADDITIONAL INFORMATION:
ADDITIONAL INFORMATION OR CLARIFICATION MAY BE OBTAINED BY
CONTACTING THE END USER BOYD WELSH (BOYD.WELSH@gov.mb.ca)
TELEPHONE NUMBER: (204) 232-7587
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
QUALITY / ACCEPTABILITY:
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
ORDERS/RELEASES:
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA).
THIS ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED
PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE
NUMBER.
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
MANUFACTURER'S WARRANTY:
State warranty of units offered ( as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
DELIVERY ADDRESS:
TO BE ADVISED
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
