MANITOBA REFERENCE NUMBER: MB-MBPB-03T-00539
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 12/08/2022
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Province of Manitoba is requesting bid submissions for the supply
AND delivery of WEATHER TESTING EQUIPMENT.
CONTACT: CHUCK BRIGHT
email: chuck.bright@gov.mb.ca
Please contact the individual noted above via email if additional
information or formal clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO:
Faculty of Agriculture & Food Science
Glenlea Research Station
1290 Research Station Road
Glenlea, MB.
R0G 0S0
Bidder must indicate if you are able to meet the requested delivery date
of March 31, 2023 yes___ OR no_____ if no, then indicate a realistic
delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2023
25.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
HMP-155A Temperature/RH Sensor Temperature/Relative Humidity Sensor
HMP155 HMP155A3JB11A0A1A1A0A:
2 x voltage output (RS485 for service use)
0...2.5 V output
T (-80...+60°C)
RH (0... 100%RH)
Metric
General purpose HUMICAP180R
Non-Heating
Non-Chemical Purged
Sintered Teflon filter
3.5 m long cable (with 8 pin M12 female connector)
No Additional Temperature Probe
Calibrated at room temperature.
Proposed equipment must have a proven performance history in the
Manitoba Agricultural Weather Program for a minimum of two years before
it is considered equivalent. This is so that its performance is
consistent with the operating system of a Manitoba weather station in
extreme weather conditions.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______,or NO ______
If NO, please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 20 31/03/2023
22.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
Wind Monitor RM Young wind speed/direction sensor Model 05103-10A:
Including: 40'0 cable length
Operating Temperature Range -50 to +50 C
Mounting Pipe Description 34 mm (1.34 in.) OD
Wind Speed: Range 0 to 100 m/s (0 to 224 mph), Accuracy ±0.3 m/s (0.6
mph) or 1% Starting Threshold, 1.0 m/s (2.2 mph)
Wind Direction: Mechanical Range 0 to 360°, Electrical Range 355° (5°
open), Accuracy ±3°, Starting Threshold 1.1 m/s (2.4 mph)
Analog dc voltage from potentiometer (resistance 10 kohm)
Life expectancy is 50 million revolutions.
Power Requirement: Potentiometer excitation: 15 VDC maximum
Proposed equipment must have a proven performance history in the
Manitoba Agricultural Weather Program for a minimum of two years before
it is considered equivalent. This is so that its performance is
consistent with the operating system of a Manitoba weather station in
extreme weather conditions.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______,or NO ______
If NO, please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 30 31/03/2023
15.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
Barometric Pressure Sensor PTB110 Barometer
Made by Vaisala.
Temperature operating range: -40° to +60°C
Relative Humidity: 0 to 100% RH
Pressure range: 500 hPa to 1100 hPa
Accuracy: ±0.3 hPa (@ 20°C)
1 second to reach full accuracy after power-up
Power Consumption
Supply Power: 12 VDC
Power Consumption (Peak): <15 mA
Including equalization tube and filter
Equipment must have a proven performance history in the Manitoba
Agricultural Weather Program for a minimum of two years before it is
considered equivalent. This is so that its performance is consistent
with the operating system of a Manitoba weather station in extreme
weather conditions.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______,or NO ______
If NO, please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 40 31/03/2023
12.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
Campbell Scientific 109L Soil Temperature Sensor
Soil Temperature Sensor:
Campbell Scientific 109L
Output: Analog
Operating Temperature Range: -50° to +70°C
Measurement Specialties 10K3A1iA Thermistor
Tolerance: +/-0.2°C (over 0° to 70°C range)
Cable Options: 6 m cables
Equipment must have a proven performance history in the Manitoba
Agricultural Weather Program for a minimum of two years before it is
considered equivalent. This is so that its performance is consistent
with the operating system of a Manitoba weather station in extreme
weather conditions.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______,or NO ______
If NO, please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 50 31/03/2023
20.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
CR1000X-XT Datalogger
Measurement and Control Datalogger
Made by Campbell Scientific.
Temperature operating range: -55 C to +85 C (Extended)
16 Single-ended or 8 Differential Analog Inputs; 10 Pulse Counters and 4
Voltage Excitement Terminals
Power: 10 to 18 Vdc
Memory onboard: 128 MB of flash and 4 MB of battery-backed SRAM
Data Expansion: Removable microSD up to 16 GB
Maximum Switching Voltage: 50 Vdc
Dimensions 23.8 x 10.1 x 6.2 cm (9.4 x 4.0 x 2.4 in.)
Weight 0.86 kg (~1.9 lb)
Average Current Drain: Active: 55 mA (at 20 Hz scan) / 1 mA (at 1 Hz
scan) and < 1 mA when idle
Minimum Contact Life: 5 x 10^7 operations
Equipment must have proven performance in the Manitoba agricultural
weather program before it is considered equivalent so its performance is
consistent with the operating system of a Manitoba weather station in
extreme weather conditions
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______,or NO ______
If NO, please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
ITEM 60 31/03/2023
10.00 Each GSIN: N6660MATERIAL: 99184040
WEATHER TESTING EQUIPMENT AS DESCRIBED BELOW:
SP-110-SS Pyranometer Sensor:
Measurement: Global shortwave radiation
Power Supply: Self-powered
Field of View: 180°
Spectral Range: 360 to 1100 nm
Operating Environment: -40° to +70°C; 0 to 100% relative humidity
Cable Options: 5 m of shielded, twisted-pair wire; TPR jacket; pigtail
lead wires
Equipment must have a proven performance history in the Manitoba
Agricultural Weather Program for a minimum of two years before it is
considered equivalent. This is so that its performance is consistent
with the operating system of a Manitoba weather station in extreme
weather conditions.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______,or NO ______
If NO, please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PRODUCT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price<(>,<)>
delivery, quality of the bidder's performance in past awards
and any other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba's sole discretion.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba).
ALTERNATIVE PRODUCTS:
If an alternative product is offered, product description (including
illustrated literature if available) and manufacturers name and product
number as well as your product reference number (if applicable) to
be shown for each item offered
Supplier catalogue numbers, if shown, are for reference.
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for
its intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of
any alternative products offered, for evaluation prior to the award of
the contract. The sample or samples are to be provided at no cost to
the Manitoba Government ( Manitoba) and may be tested up to and
including destruction. Failure to provide an acceptable sample will be
cause for rejection of your quote
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
its intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Bidders must be prepared to provide (IF REQUESTED):
a) references of current users of model offered
b) a demo unit to the department for a reasonable time<(>,<)>
for evaluation<(>,<)>
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Manitoba Labour, Consumer Protection and Government Services
Procurement & Supply Chain Division.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement & Supply Chain Division
600-352 Donald St, Canada Building
Ph.: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
MANUFACTURER'S WARRANTY:
State warranty of units offered as applicable to Manitoba's use
which would usually be considered commercial not consumer.
Parts _________ months OR _______ years
Labor _________ months OR _______ years
Potential costs associated with the location of warranty service
might be used in the evaluation of this tender
If the warranty offered is the Vendor's warranty in combination with
or in place of the Manufacturer's warranty then a complete
explanation to be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Are there any costs to Manitoba for repairs during the warranty period?
Yes___ or No____
If yes: please explain....
Do you have a toll free phone number for warranty service
Yes______ or No______
If a unit must be returned to your facility for warranty service<(>,<)>
who pays the delivery cost
- to your facility_______
- the return to our facility__________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
F.O.B. DESTINATION, FREIGHT PREPAID to:
Manitoba Agriculture and Resource Development
Glenlea Research Station
1290 Research Station Road
Faculty of Agriculture & Food Science
Glenlea, MB.
R0G 0S0
(unit prices quoted include all necessary charges such as freight<(>,<)>
insurance, handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA#S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
Deliver to:
Faculty of Agriculture & Food Science
Glenlea Research Station
1290 Research Station Road
Glenlea, MB.
R0G 0S0
Attn: Kevin 204-750-3215 - to be notified 24-48 hours prior to delivery
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
