MANITOBA REFERENCE NUMBER: MB-MBPB-ZZT-00014
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 27/05/2022
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
THE FOLLOWING IS A REQUEST FOR APPROXIMATELY A THREE (3) YEAR SUPPLY OF
ALUMINUM SULFATE FOR THE PROVINCE OF MANITOBA TO BIRDS HILL PROVINCIAL
PARK, FALCON LAKE, AND WEST HAWK LAKE LAGOON ON AS REQUIRED BASIS.
CONTACT: CHUCK BRIGHT
EMAIL: chuck.bright@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
The delivery date (if shown) is actually the end of the contract
F.O.B. DESTINATION FREIGHT DELIVERED TO:
Birds Hill Provincial Park
Falcon Lake
West Hawk Lake
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
This procurement is subject to Chapter 5 of the CFTA.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/06/2025
320.000 Tonnes GSIN: N6505MATERIAL: 42212
ALUMINUM SULFATE, LIQUID, FOR WATERWORKS USE AND CONFORMING TO AWWA
STANDARD B403-88 FOR ALUMINUM SULFATE, IN BULK LOTS
320 Tonnes is an estimate of the total volume over a three year period
and will be ordered on a as required basis.
Typical delivery quantity is 1-3 Tonnes, which is pumped into the Lagoon
at the time of delivery.
Locations:
Birds Hill Provincial Park
Falcon Lake
West Hawk Lake
========================================================
ITEM 20 30/06/2025
1.00 Dollar GSIN: 00000MATERIAL: 50001200
FREIGHT, SHIPPING, TRANSPORTATION BY DOLLAR:
$____________/tonne delivered to Birds Hill Park.
========================================================
ITEM 30 30/06/2025
1.00 Dollar GSIN: 00000MATERIAL: 50001200
FREIGHT, SHIPPING, TRANSPORTATION BY DOLLAR
$____________/tonne delivered to Falcon Lake.
========================================================
ITEM 40 30/06/2025
1.00 Dollar GSIN: 00000MATERIAL: 50001200
FREIGHT, SHIPPING, TRANSPORTATION BY DOLLAR
$____________/tonne delivered to West Hawk Lake.
========================================================
PLEASE NOTE:
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.
THIS DOCUMENT DOES NOT CONSTITUTE ANY GUARANTEE OF BUSINESS. IT DOES
HOWEVER, OUTLINE THE TERMS AND CONDITIONS TO BE APPLIED WHEN A PURCHASE
TRANSACTION OCCURS.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
ALL DELIVERIES SHALL BE COMPLETED WITHIN FIVE (5) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT.
Bidders to indicate:
The normal delivery lead time required from receipt of a Release off the
contract for:
Stocked item: Delivery within ________ working days
Non-stocked item: Delivery within ________ working days
Do you agree to No minimum invoicing charges:
YES ______ (or) NO ________
Do you agree to No minimum delivery charges:
YES ______ (or) NO ________
Do you agree to No restocking charges with a full credit when goods are
returned in new saleable condition or returned because of defect.
YES ______ (or) NO ________
If NO, bidders must state restocking charge of________________ if
product returned unused
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
PLEASE QUOTE ON ALL ITEMS AS THE INTENT WILL BE TO ORDER ALL ITEMS FROM
ONE VENDOR IF POSSIBLE AND ECONOMICAL.
QUOTATION EVALUATION:
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on compliance of bid, product offered
compared to product description/specifications
requested, delivery, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba
Government(Manitoba)
PRODUCTS/BRANDS OFFERED:
APPROVED PRODUCTS ARE SHOWN FOR EACH ITEM AND ONLY THOSE PRODUCTS/BRANDS
WILL BE CONSIDERED ON THIS TENDER.
VENDORS WISHING TO OFFER ALTERNATIVE PRODUCTS FOR FUTURE TENDERS ARE
INVITED TO SUBMIT SAMPLES FOR LONG TERM TESTING AND EVALUATION BY
CONTACTING THE END USER OR DEPARTMENT CONTACT.
Any product supplied must be new, unused, first quality.
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use
If required, you may be requested to submit a sample or samples of any
alternative products offered, for evaluation for future tenders. The
sample or samples are to be provided at no cost to Manitoba and may be
tested up to and including destruction.
QUALITY / ACCEPTABILITY:
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
ORDERS/RELEASES:
If your quotation is acceptable a Value Contract will be issued as the
acceptance document of this quote.
Release Purchase orders will be issued by the various departments of
the Manitoba Government, throughout the contract period, referencing
the specific Value Contract.
The Release Order, issued by authorized personnel, may be placed
verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless
approved by the departmental contact person shown on the
Release Order.
DELIVERY:
F.O.B. DESTINATION FREIGHT (unit prices include all necessary charges
e.g. freight, insurance<(>,<)> handling etc.)
DELIVERED TO:
Birds Hill Provincial Park
Falcon Lake
West Hawk Lake
Deliveries will be accepted Monday to Friday between the hours of:
8:30 am - 11:30 am
1:00 pm - 3:30 pm
** No weekend deliveries will be accepted**
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM:
In accordance with federal and provincial legislation governing The
Workplace Hazardous Material Information System (WHMIS), the Contractor
shall label all controlled Products accordingly and shall supply all
Material Safety Data Sheets (MSDS). The Contractor shall ensure
compliance with this legislation. Advance copies of MSDS shall be
forwarded by the Contractor before shipping to the sites'
Receiving Department as well as traveling with such products.
TRANSPORTATION OF DANGEROUS GOOD REGULATIONS:
In accordance with the Transportation of Dangerous Goods Regulations,
the Contractor shall be responsible to ensure that class 3, 4, 5, 6.1, 8
and 9 of dangerous goods are transported in a UN approved container with
all appropriate markings on the side of the containers rather than on
the bottom.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract
may be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
TERMINATION:
1.1. Manitoba may, in its sole discretion, immediately terminate a
purchase order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
n) Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement and Supply Chain (PSC) Manitoba Labour, Consumer Protection
and Government Services.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Procurement and Supply Chain (PSC)
Manitoba Labour, Consumer Protection and Government Services
600-352 Donald Street.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
VARIOUS MANITOBA PARKS OFFICES
AS DETAILED IN RELEASE PURCHASE ORDER.
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
