MANITOBA REFERENCE NUMBER: MB-MBPB-AAT-00145
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 10/09/2024
ISSUED BY: Gurjeet Kharay
TELEPHONE: 431-336-6413
The Province of Manitoba is requesting bid submissions for the Supply
and Delivery of Respiratory Medical Equipment on an "as and when"
required basis for Material Distribution Agency for the term of the
Contract is to be for a period of two (2) years, with an option in favor
of Manitoba to extend the Contract on the same terms and conditions for
two (2) additional term of up to one (1) year each.
NOTE:
# All bids must be submitted on or before the deadline date and cut-off
time of 4:00PM(CDT).
# All bids must be signed by a representative of the Bidder with the
authority to bind the Bidder.
ENQUIRY DEADLINE:
# 5 business days prior to Submission Deadline.
ADDENDUM ISSUING DEADLINE:
# 3 business days prior to Submission Deadline.
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Gurjeet Kharay
Email: bids@gov.mb.ca (Enquiry only)
F.O.B Destination, Freight Prepaid to:
Delivery Address:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
Please contact the individual noted above if additional information or
clarification is required on the following items.
Delivery in ___ working days or ____weeks from receipt of the order.
GENERAL TERMS & CONDITIONS:
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 02/12/2024
200.000 Package GSIN: N6515MATERIAL: 27739
CATHETER, SUCTION, BULB TIP WITH VENT CONTROL, SINGLE USE, PLASTIC,
STERILE, 1 EA/PKG, (BULK PKG 50 PKG/BX),
YANKAUER SURGICAL BUSSE #299 (STEVENS #261-299)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested<(>,<)>
please ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024<(>,<)> to September 30, 2025
Year 2 $ _____________ October 1, 2025<(>,<)> to September 30, 2026
========================================================
ITEM 20 02/12/2024
340.00 Each GSIN: N6515MATERIAL: 50751
TUBE, SUCTION, FLEXIBLE TYPE, TRANSPARENT, NONBREAKABLE, MALLEABLE VINYL
WITH SMOOTH INNER LUMEN, TIP CAPACITY FINE, STERILE, ARGYLE YANKAUER,
50/CASE,
KENDALL # 8888504001
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 30 02/12/2024
260.00 Each GSIN: N6640MATERIAL: 53164
CANISTER, 800 CC, DISPOSABLE, FOR SUCTION MACHINE,
ALLIED HEALTHCARE #S1160BA-CS
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 40 02/12/2024
300.00 Each GSIN: N6640MATERIAL: 53163
CANISTER, SET, 800 CC CANISTER, FILTER ELBOW AND TUBING FOR PORTABLE
SUCTION MACHINE,
DEVILBIS #7305D-633
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 50 02/12/2024
20.00 Each GSIN: N6530MATERIAL: 28934
COMPRESSOR, HIGH PRESSURE, 10-51 PSI, (CSA APPROVED),
DEVILBISS #8650D
OR SUBSTITUTE EASY AIR PM-15P
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 60 02/12/2024
40.00 Each GSIN: N6530MATERIAL: 28930
COMPRESSOR, NEBULIZER, MEDICAL, ELECTRIC, DOUBLE INSULATED, 23 PSI (CSA
APPROVED),
PRONEB PA-130F5
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 70 02/12/2024
60.000 Package GSIN: N6530MATERIAL: 28955
FILTER, BACTERIA, FOR GOMCO 400 SUCTION MACHINE, 3 PER PACKAGE,
SCHUCO #01-90-3100
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 80 02/12/2024
120.00 Each GSIN: N6530MATERIAL: 28929
MASK, FACE, AEROSOL, ADULT, PLASTIC, DISPOSABLE,
TELEFLEX #1083, B & F #64083
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 90 02/12/2024
40.00 Each GSIN: N6530MATERIAL: 28928
MASK, FACE, AEROSOL, PEDIATRIC, PLASTIC, DISPOSABLE,
TELEFLEX #1080
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 100 02/12/2024
200.00 Each GSIN: N6530MATERIAL: 42261
MASK, TRACHEOSTOMY, AEROSOL, ADULT, WITHOUT TUBING, COMPLETE WITH TUBING
CONNECTOR (22 MM INSIDE DIAMETER), CONNECTOR SWIVELS 360 DEGREES,
HUDSON RCI #150-1075, NO SUBSTITUTE
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 110 02/12/2024
200.00 Each GSIN: N6530MATERIAL: 28924
NEBULIZER, COLD AIR, DISPOSABLE, (BULK PKG 24 EA/CASE),
BAXTER AIR LIFE #P002002
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 120 02/12/2024
80.00 Each GSIN: N6530MATERIAL: 28926
NEBULIZER, MEDICATION, DISPOSABLE, HANDHELD,
RESPAN #R6400 (MEDICAL DEVICE LICENSE #13191)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 130 02/12/2024
80.00 Each GSIN: N6530MATERIAL: 44882
NEBULIZER, REUSABLE, WITH TUBING,
PARI LC PLUS #22F81
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 140 02/12/2024
130.00 Each GSIN: N6530MATERIAL: 28964
NEBULIZER, T UPDRAFT II NEB-U-MIST, WITH RESERVOIR AND 7 FT TUBING,
HUDSON RCI #1734
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 150 02/12/2024
520.00 Each GSIN: N6640MATERIAL: 53162
TUBE, LONG, BLUE TIPPED, 72 INCHES, FOR SUCTION MACHINE S130,
DEVSUCTUBING72
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 160 02/12/2024
280.00 Each GSIN: N6640MATERIAL: 53161
TUBE, SHORT, BLUE TIPPED, 13 INCHES, FOR SUCTION MACHINE S130,
ALLIED HEALTHCARE #S615473
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 170 02/12/2024
120.00 Each GSIN: N6530MATERIAL: 28922
TUBING, EXTENSION, OXYGEN SUPPLY, PLASTIC, RIBBED, WITH ADAPTERS, CRUSH
RESISTANT, 7 FT LG, (BULK PKG 50/CASE),
AIRLIFE #P001302
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
ITEM 180 02/12/2024
32.000 Box GSIN: N6530MATERIAL: 42262
TUBING, TRACHEOSTOMY, CORRUGATED, ID 22 MM, SEGMENTED EVERY 6 IN, TO BE
USED WITH THE HUDSON #1075 TRACHEOSTOMY AEROSOL MASK, 100 FEET PER BOX,
BF 81329, NO SUBSTITUTE
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 50
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested, please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ October 1, 2024, to September 30, 2025
Year 2 $ _____________ October 1, 2025, to September 30, 2026
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered:
Evaluation will be based on:
1. Products approved by MDA for their use<(>,<)>
2. Product offered compared to product description/specifications
requested<(>,<)>
3. Price<(>,<)>
4. Delivery lead-times<(>,<)>
5. Quality of the Bidder's performance in past awards<(>,<)>
6. Quality of the proposed products in past awards<(>,<)>
7. Return and refund policies, and
8. Any other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, which may result
in more than one award created from this RFQ. HOWEVER, the intent is to
award this RFQ to one supplier in total (if possible and economic to
Manitoba) therefore bidders should quote on all items if possible.
(Economic evaluation to be at Manitoba's sole discretion)
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
SAMPLE PRODUCTS:
Bidders may be required to provide samples as part of the evaluation
process. Manitoba will notify the Bidder(s) when samples may be
required. Samples shall be supplied at no charge and delivered FOB
Destination Freight Prepaid to WINNIPEG, MANITOBA.
ALTERNATIVE PRODUCTS:
Alternate brands may be considered ONLY if an item is discontinued and
may require testing and evaluation by MDA. Acceptance of new product
brand(s) will be at MDA's discretion. Vendors wishing to offer
alternative product for future tenders are invited to submit samples for
long term testing and evaluation by contacting MDA. All samples become
the property of MDA and will not be returned.
SPECIAL NOTE TO BIDDERS:
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) HEALTH CANADA MEDICAL DEVICE LICENSE #
(if applicable) _____________________________
B) MANUFACTURER'S NAME
C) BRAND NAME
D) PRODUCT CODE
# Items not indicating a brand name may not be considered.
# Bidders to quote a single price for each item offered.
# Bidders may quote on one or more of the approved products listed,
however, Bidders shall quote only one price for each approved
(brand/manufacturer) product listed.
# Bidders not detailing lead-times may result in that item(s) being
rejected from their quotation.
# Bidders offering items which deviate from the requested pack size,
case quantity, etc. must detail the deviations on the return tender.
# Pricing unit must be the same as requested (i.e. per package, per
case, etc.).
# If your pricing is based on a different unit than requested, you must
clearly identify the change on that item offered.
# Bids are requested from competing Bidders in accordance with Manitoba
policies.
Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.
# Bids must be submitted on the form provided unless otherwise
stipulated or as directed. Failure to complete the bid submission or
include all information and documents requested may result in rejection
of a bid submission.
# All bid submissions should be prepared in a legible manner. Non
legible bids may result in rejection of your bid submission.
# Bids shall be considered firm until awarded, unless otherwise
indicated. Any exchange of information with Manitoba personnel prior to
the issuance of an RFQ is not a valid response to the RFQ and shall not
be considered.
The words "must" "shall" and "will" mean a requirement is mandatory and
must be met for the bid to receive consideration.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE CONTRACT.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled.
ORDERS/RELEASES:
The vendor is not to ship any item until specifically requested by
Manitoba, unless a delivery schedule is shown on the contract for any of
the items.
The request for product may be placed verbally, by fax or by email and
will indicate the specific items and quantities required.
MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied, which upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
_________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then a complete explanation
must be provided.
Vendor to address warranty issues within 48 hours of receiving emailed
documentation from Manitoba.
Vendor must provide copy(s) of warranty documentation to Manitoba on
request, after the contract is awarded.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.
If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.
All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.
DELIVERY:
The normal delivery lead time is within 7 calendar day from receipt of
order, unless otherwise indicated by bidders below:
Delivery within ________ business days
When calculating lead time, bidders should take into consideration all
delivery components such as your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.
Bidder should indicate a lead time for the minimum release quantity.
Please show lead time as a specific number, not a range (e.g. 3 days or
5 days, not 3-5 days).
Lead time will be a factor for consideration in the tender evaluation.
Lead times indicated are to be calculated from the date/time that a
Purchase Order is issued to the time the goods will be received at MDA
or MDA's client destination.
The length of delivery time and overall service to the end user is
important and may be monitored. Failure to provide acceptable delivery
and/or service may result in the cancellation of the balance of the
contract.
Deliveries to MDA will be accepted Monday to Friday between the hours
of: 8:00 AM to 3:00PM.
Vendor must notify MDA immediately in writing (by email) of any delays
of scheduled shipments.
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
Freight charges will not be allowed on back order quantities.
RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to MDA?
Yes ____ No _____ Initial __________
MDA requires complete details of your Return/Replacement/Refund Policy.
The Bidder shall identify the exact detail as to what is covered in
terms of responsibility for repair/replacement/refund of product:
________________________________________________________________
________________________________________________________________
________________________________________________________________
Any/All costs associated with the return/replacement/refund of defective
products will be the responsibility of the vendor?
Yes ____ No _____ Initial __________
All defective products are requested to be replaced within five (5)
working days of notification/request.
Yes ____ No _____ Initial __________
If five (5) working days is not sufficient time for replacement, the
Bidder shall state the number of days required: ______________
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer,
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian, then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city
province, postal code<(>,<)>
etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
These goods are for "RESALE" and therefore "PST EXEMPT". MDA's PST
number is 085981-9. MDA is also GST Exempt and their number is
107863847.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) ___________
________________________
Proposed Delivery Address
Delivery Address:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
________________________________________________________________________
________________
SUBTOTAL ______________
DELIVERY CHARGES ______________
OTHER CHARGES OR DISCOUNTS
(PROVIDE DETAIL IF APPLICABLE) ______________
GRAND TOTAL ______________
GST & PST TO BE EXCLUDED UNLESS OTHERWISE NOTED
QUOTATIONS IN CANADIAN FUNDS PREFERRED. OTHER CURRENCY MUST BE CLEARLY
IDENTIFIED ON THE
QUOTATION DOCUMENT.
TENDER VALID IF ACCEPTED WITHIN __________ DAYS
Authorized Signature: ____________________________ Title:
____________________________
Name(print): ________________________ Phone:____________________________
Proposed Delivery Address:
Delivery Address:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
