MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00532
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 09/12/2022
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba is requesting for quotation for a three (3)
years term contract for the supply of unspecified original equipment
repair parts and service for Henderson Sander Boxes and Front End Wing
Plows for Vehicle and Equipment Management Agency (VEMA), which is a
Special Operating Agency (SOA) of the Government of Manitoba.
NOTE: It is important that you read the "Terms & Conditions" at the end
of this document, prior to commencing this RFQ, as they contain specific
instructions which may impact your ability to submit a quotation.
THIS PROCUREMENT IS SUBJECT TO THE CANADIAN FREE TRADE AGREEMENT.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
CLARIFICATION / INQUIRIES:
It is the Bidder's responsibility to clarify interpretation of any item
of the RFQ document before the RFQ closing date.
For tender inquiries, submission information, enquiries, clarification
and/or additional information regarding any aspect of the products may
be sent by e-mail and to be directed only to the individual specified
below:
Peter Bufazi
EMAIL: Peter.Bufazi@gov.mb.ca
The unit prices quoted above shall include all necessary charges,
freight, insurance, handling etc. to show a total landed cost. If any
charges are not included please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged on the
invoice.
FAILURE TO PROVIDE ADEQUATE INFORMATION TO EVALUATE THE ITEM OFFERED MAY
BE CAUSE FOR REJECTION OF YOUR QUOTE BY THE MANITOBA GOVERNMENT
(MANITOBA).
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 30 31/12/2025
5.00 Each GSIN: N9999MATERIAL: 63654
SENSOR, SPEED, EATON, M12, 60PLS,
HENDERSON #105811
========================================================
ITEM 40 31/12/2025
5.00 Each GSIN: N3830MATERIAL: 63655
MOTOR, HYDRAULIC, CONVEYOR, 18.7 CIR, 4 BOLT,
HENDERSON #86176
========================================================
ITEM 50 31/12/2025
5.00 Each GSIN: N3910MATERIAL: 63656
MOTOR, HYDRAULIC, CONVEYOR, 4.9 CIR, 2 BOLT,
HENDERSON #86774
========================================================
ITEM 60 31/12/2025
10.00 Each GSIN: N3130MATERIAL: 63658
BEARING, FLANGE, 2 INCH, 4 BOLT, 6 7/16 IN X 6 7/16 IN,
HENDERSON #50622
========================================================
ITEM 70 31/12/2025
10.00 Each GSIN: N3130MATERIAL: 63659
BEARING, FLANGE, 1 1/8 INCH, 2 BOLT, 3 INCH FLANGE,
HENDERSON #51862
========================================================
ITEM 80 31/12/2025
5.00 Each GSIN: N9999MATERIAL: 63660
FEEDGATE, WELDED, FRONT, 27 IN X 10 IN, 22 IN X 5 3/4 IN X 1 IN RAISED
BACKING WITH 1 INCH MOUNT BRACKET,
HENDERSON #120865
========================================================
ITEM 90 31/12/2025
5.00 Each GSIN: N2810MATERIAL: 63783
CYLINDER, HYDRAULIC, LIFT, FRONT MAST ASSEMBLY, 2 INCH DIAMETER, 3 INCH
DIAMETER X 15 INCH RAM, NITRIDED COATED,
HENDERSON #121113
========================================================
AS PER SOLICITATION # MB-MBPB-ASS-00532
DURATION OF CONTRACT:
TO BE DELIVERED AS AND WHEN REQUESTED DURING THE PERIOD
JANUARY 1, 2023 to DECEMBER 31, 2025.
PLEASE NOTE THE FOLLOWING:
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.
THIS DOCUMENT DOES NOT CONSTITUTE ANY GUARANTEE OF BUSINESS. IT DOES
HOWEVER, OUTLINE THE TERMS AND CONDITIONS TO BE APPLIED WHEN A PURCHASE
TRANSACTION OCCURS.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.
ALL DELIVERIES SHALL BE COMPLETED WITHIN THREE (3) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT FOR STOCKED ITEMS.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
USAGE REPORTS:
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
LEADTIMES:
The NORMAL delivery lead time required from receipt of a Release off of
the contract for:
Stocked item: Delivery within 24 working hours
Non-stocked item: Delivery within 10-12 working days from FACTORY
location
The EXPEDITED / RUSH delivery lead time required from receipt of a
Release off of the contract for:
Stocked item: Delivery within 24 working hours
Non-stocked item:
Delivery within 36 working hours from WINNIPEG, MB
Manitoba will not accept any additional charges/surcharges that have not
been disclosed in the Bid Submission.
Manitoba will not entertain Fuel Surcharges.
Bidders are to disclose any additional costs below that may be charged
based on Commodity type or Regulations: N/A
Do you agree to No restocking charges with a full credit when goods are
returned in new saleable condition or returned because of defect: YES
PRICING:
PRICES FIRM UNTIL: 30 days - subject to manufacturer's price change and
U.S. dollar exchange rate.
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA).
THIS ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED
PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE
NUMBER.
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
QUOTATION EVALUATION:
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on compliance of bid, product offered
compared to product description/specifications
requested, price structure, delivery, quality of the bidder's
performance in past awards and any other terms & conditions indicated on
this RFQ. Failure to provide adequate information to evaluate the item
offered may be cause for rejection of your quote by the Manitoba
Government(Manitoba)
PRODUCTS/BRANDS:
ALL THE PRODUCTS SHOWN ARE SPECIFIED ON A NO SUBSTITUTE BASIS.
APPROVED PRODUCTS ARE SHOWN FOR EACH ITEM AND ONLY THOSE PRODUCTS/BRANDS
WILL BE CONSIDERED ON THIS TENDER.
VENDORS WISHING TO OFFER ALTERNATIVE PRODUCTS FOR FUTURE TENDERS ARE
INVITED TO SUBMIT SAMPLES FOR LONG TERM TESTING AND EVALUATION BY
CONTACTING THE END USER.
Any product supplied must be new, unused, first quality.
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use
If required, you may be requested to submit a sample or samples of any
alternative products offered, for evaluation for future tenders. The
sample or samples are to be provided at no cost to Manitoba and may be
tested up to and including destruction.
QUALITY / ACCEPTABILITY:
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right
toreject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
DELIVERY:
TO BE DELIVERED FOB DESTINATION, FREIGHT PREPAID TO VARIOUS LOCATIONS
WITHIN MANITOBA AS PER DELIVERY SCHEDULE
( unit prices include all necessary charges e.g. freight, insurance
,handling etc.)
ALL DELIVERIES SHALL BE COMPLETED WITHIN THREE (3) WORKING DAYS FROM THE
DATE OF REQUEST OFF THE CONTRACT. DELIVERS ARE TO BE MADE MONDAY -
FRIDAY (NOT INCLUDING MANITOBA HOLIDAYS) BETWEEN THE HOURS OF 7:30AM -
3:30PM CENTRAL STANDARD TIME. DELIVERS MADE OUTSIDE OF THESE TIME FRAMES
WILL BE REJECTED AS THE RECEIVING AREA IS NOT OPEN.
THE DELIVERY LOCATIONS AND INVOICE ADDRESSES WILL BE INDICATED ON THE
RELEASE PURCHASE ORDERS. THE FOLLOWING IS A GENERAL LIST OF INVOICE
ADDRESSES AND CONTACT NAME/TELEPHONE NUMBERS FOR:
DELIVERY SCHEDULE: MANITOBA FINANCE (VEHICLE AND EQUIPMENT MANAGEMENT
AGENCY)
TO BE DELIVERED FOB DESTINATION
PRODUCTS WILL BE SHIPPED TO WINNIPEG AND/OR RURAL MANITOBA.
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
PHONE: (204)945-4828 ADAM FRASER
1525 1ST STREET NORTH
BRANDON MB R7C 3B3
PHONE: (204)726-6816 SHANE DROHAN
257 Industrial Road
DAUPHIN MB R7N 3B3
PHONE: (204)622-2273 KIM URIAS
375 3rd Street E
THE PAS MB R9A 1L2
PHONE: (204)627-8282 KEN HUCULAK
7 Gay St
THOMPSON MB R8N 1N7
PHONE: (204)677-6548 LONNEY INKSTER
PR #302
BEAUSEJOUR MB R0E 0C0
PHONE: (204)268-6263 BOYD WELSH
ADDITIONAL INFORMATION OR CLARIFICATION MAY BE OBTAINED BY
CONTACTING THE END USER MARTY BENDER
TELEPHONE NUMBER: (204) 232-7587 OR marty.bender@gov.mb.ca
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
ORDERS/RELEASES:
RUSHED OR EXPEDITED ORDERS ONLY:
Freight charges will be extra on shipments under $ ALL value (IF
APPLICABLE) (before tax)
RUSHED OR EXPEDITED Freight charges will be either:
FOR GROUND
Actual Carrier Charges
OR AIR
Actual Carrier Charges
NOTE:
For Rushed / Expedited orders the department must be notified of freight
costs and the expected delivery at the time of the order.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
MANUFACTURER'S WARRANTY:
Warranty of units offered ( as applicable to Manitoba's use)(Manitoba's
use would usually be considered commercial application not consumer)
Parts 12 months OR 1 year
Labour 12 months OR 1 year
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba WILL NOT pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be extended to continue past the expiry
date specified above.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term #fiscal year# means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders shown above: YES
Proposed Delivery Address:
TO BE ADVISED
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.
