MANITOBA REFERENCE NUMBER: MB-MBPB-03T-00547
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 17/01/2023
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Province of Manitoba is requesting bid submissions for the supply,
delivery, and installation of a Tissue Processor.
CONTACT: CHUCK BRIGHT
email: chuck.bright@gov.mb.ca
Please contact the individual noted above via email if additional
information or formal clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
F.O.B Destination, Freight Prepaid to:
Manitoba Agriculture
Veterinary Diagnostic Services
545 University Crescent
Winnipeg, MB.
R3T 5S6
NOTE: ALL DELIVERY AND INVOICING SHOULD HAVE BEEN COMPLETED BY MARCH 31,
2023.
This procurement is subject to Canadian Free Trade Agreement.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2023
1.00 Each GSIN: N6600MATERIAL: 99181030
INDUSTRIAL LABORATORY EQUIPMENT AS DESCRIBED BELOW:
Sakura Tissue-Tek VIP6 AI SAK6040 Tissue Processor
(or equal equivalent).
Dimensions: 24(W) x 27(D) x 52(H) inches, 386 lbs
Features include:
10 reagent reservoirs.
4 paraffin reservoirs.
2 cleaning reservoirs.
1 paraffin waste réservoir.
1 condensation réservoir.
Colour touch screen with user friendly software.
Software stores 50 user-defined processing programs.
Seven mixing modes available for each processing step.
Separate retort fluid in and out ports; fluid must be pumped in from the
top on the retort and drained from the bottom.
Valve system must consist of 1 gate and 1 rotary valve.
User defined reagent usage limits by cassettes/runs/days with ability to
notify user when limits are reached.
Password protection.
Ability to adjust reagent volume to use 2.7L of reagent/paraffin wax.
4 removable and drainable paraffin stations with user selectable volumes
of 2.7L.
Continuous automatic paraffin degassing to extend the life of the
paraffin.
User defined cleaning cycles; up to three user-defined cycles, plus
optional drying cycle must be available with selection of the number of
cycles for each cleaning station.
Working surface must be large enough to hold one utility tray.
2 - 10L internal bulk reservoirs to enable automatic transfers and
automatic reagent top ups.
User-defined warm water flush program with up to 5 stations that can be
programmed.
Illuminated reagent cabinet.
Pump out process with reduced reagent carryover; air must be blown in
the tubing to avoid carryover.
Automatic bottle connection check; system will verify each bottle
connection before a run is started.
Ability to process 1-300 cassettes, with user defined reagent volumes.
Secure paraffin connection when door is closed
Automatic reagent rotation during run, ability to program 2 reagent
groups for automatic rotation.
Must be able to program a delayed start by scheduled end time or number
of days.
User must be able to access retort during a delayed start.
Audible alarms with adjustable volume and tones.
Four ultrasonic sensors to accurately monitor fluid levels without
additional maintenance required.
Screen saver mode; programmable.
External, metered drain and fill capability; for all reagents stations
except paraffin, the user should be able to drain the containers or
refill them completely or partially without having to measure the
volumes.
Heated retort lid to eliminate condensation and dry the retort reducing
fumes.
Must use a fume condenser control system along with activated carbon
filters to safely remove fumes
User defined Pressure & Vacuum cycles.
Advanced infiltration with 10 user-selectable reagent agitation modes,
onboard mixing of alcohol and xylene from bulk reservoirs to yield
superb processing of fatty tissues.
Solution manager system to top off low levels of reagents, must be able
to detect insufficient reagent volume during a run and automatically
correct insufficient reagent volume and continue run.
Automatic rotation and disposal of the oldest paraffin during a
processing run.
Ergonomically designed reagent bottles to prevent spills.
1 fill/drain port for filling and draining reagents.
2 external fill ports for 10L internal bulk reagent reservoirs.
On-board paraffin waste container for cleaner removal of used paraffin
wax.
Ergonomic retort latch with interlock.
Optional xylene-free processing.
Technical support provided to crossover over from current
instrumentation.
Must accommodate tissue baskets and reagent bottles from Sakura VIP6.
On-site training and instrument set up required.
Please indicate:
Manufacturers name, Brand name and product information on the proposed
product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
INCLUDE PROPOSED EQUIPMENT SPECIFICATION SHEET WITH YOUR BID SUBMISSION.
========================================================
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order. Quotations will be evaluated based on suitability of unit
offered compared to the end users needs, product specifications,
delivery, warranty, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
intended use.
Please indicate:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ___________
SET-UP, INSTALLATION, OPERATOR TRAINING:
To be installed & operational, to the satisfaction of the end user.
Bidders to provide details of what is included in the installation costs
and what, if anything, is not included by the Vendor.
INSURANCE:,,,,,,
Certificate of Insurance ,,
The Proponent should provide a Certificate of Insurance, satisfactory to
Manitoba, as written evidence of the required insurance covering
Services to be provided under the Agreement, with minimum coverage as
identified below. Alternatively, if the Proponent does not currently
carry the required insurance, the Proponent Must provide a letter from
an insurance broker licensed in Canada stating that the Proponent shall
be able to purchase the required insurance if the Proponent is the
Successful Proponent.
General Liability Insurance with a minimum limit of $2.0 million per
claim or occurrence.
ii),,Errors and Omissions Insurance with a minimum limit of $2.0 million
per claim or occurrence.
Workers Compensation Insurance:
The Proponent should provide a Workers Compensation Insurance Number as
written evidence of the required insurance covering Services to be
provided under the Agreement.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
DELIVERY:
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Agriculture
Veterinary Diagnostic Services
545 University Crescent
Winnipeg, MB.
R3T 5S6
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba "will not" pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises?
Yes___ or No____
If No, indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No, please advise
Company name_______________________
Location (city & province)______________
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
"Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (API). The objective of API is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement & Supply Chain.
For further information on the indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Labour, Consumer Protection and Government Services
Procurement & Supply Chain Division
600-352 Donald St, Canada Building
Ph.: 204-945-6361
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
COST OF BID:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address (accounts receivable) is the same as the address for
orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba's
Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
Manitoba Agriculture
Veterinary Diagnostic Services
545 University Crescent
Winnipeg, MB.
R3T 5S6
Attn: Rhonda Gregoire
Phone: 204 945-7641
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
