MANITOBA REFERENCE NUMBER: MB-MBPB-12T-01564
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 07/02/2020
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
NOTE:
For INFORMATION or item clarification, if required, CONTACT:
C. Bright - phone (204)945-6353, chuck.bright@gov.mb.ca.
F.O.B Destination, Freight Prepaid to:
Manitoba Conservation and Climate
Parks and Resource Protection Division
1-1383 Whyte Ave
Winnipeg, MB.
R3E 1V7
Please contact the individual noted above if additional information
or clarification is required on the following items.
To be delivered as & when required from April 1, 2020 to March 31, 2023.
The delivery date (if shown) is actually the end of the contract
This procurement is subject to the Canadian Free Trade Agreement.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
return address.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
To avoid bid disqualification all Bidder's should ensure that all the
Manitoba specification sheets listed are fully completed and accompany
bid submission for each item. Interested Bidder's should also ensure the
responsible manufacturer's certification is fully complete.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2023
1,100.00 Each GSIN: N8405MATERIAL: 66812
Shirt, Polo Style, Short Sleeve Park Patrol Officer, Manitoba
Conservation and Climate that meets the requirements as outlined in
Manitoba specification sheet 810-020-19.
Manitoba specification sheet 810-020-19 must be fully completed and
accompany bid submission.
ONE PRICE SHALL BE QUOTED FOR ALL SIZES LISTED IN ITEM.
THE SIZES AND QUANTITIES WILL BE CONFIRMED AT THE TIME OF ORDER.
Please quote firm unit prices for year 1, 2 and 3 as follows:
Year 1 (April 1, 2020 to March 31, 2021) $ ________each.
Year 2 (April 1, 2021 to March 31, 2022) $ ________each.
Year 3 (April 1, 2022 to March 31, 2023) $ ________each.
Please indicate:
Manufacturers Name:__________.
Brand Name:____________.
Product / Style Number: ________.
Bidder's catalogue/reference number (if applicable) ____________.
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days upon request.
Minimum Order quantity ________each.
RESPONSIBLE MANUFACTURER'S CERTIFICATION REQUIRED
LOCATION OF MANUFACTURE:
Factory Name: ___________
Factory address: __________
city): __________
(country): __________
(the country noted in the factory address must match the country noted
on the label of the product offered)
If the item offered is currently manufactured in factories located in
more than one country, the Bidder shall list all the countries where
this item is currently manufactured.
Additional information, if applicable:
If the item offered is manufactured using more than one factory to
complete all of the processes or is manufactured using sub-contractors
for some or all of the processes then each facility is to be identified.
The information can be itemized on the Bidder's company letterhead and
attached to the bid.
The attachment is to identify the Solicitation number, the item material
number, brand and the name and address (including street address, city
and country) of the factory and production facilities used in the
manufacturer and assembly of the item offered.
Additional information attached to your quote:
Yes ___ (or) No ___.
========================================================
DURATION OF CONTRACT:
To be delivered as and when requested during the period
April 1, 2020 to March 31, 2023.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be
awarded the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, delivery<(>,<)>
warranty, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
The intent is to evaluate the quotations on a 3 year basis and award
contracts for the 3 years as indicated, therefore bidders should quote
a price for year 1, 2 and 3, however, the Manitoba Government
(Manitoba) reserves the right to evaluate the quotations on a 1, 2
or 3 year basis if required and award contracts as such.
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for
its intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of
any alternative products offered, for evaluation prior to the award of
the contract. The sample or samples are to be provided at no cost to
Manitoba and may be tested up to and including destruction. Failure to
provide an acceptable sample will be cause for rejection of your quote
Samples will be provided at no cost if requested
within _____ calendar days upon formal request.
DO NOT SEND SAMPLES WITH BID.
PURCHASE OF CLOTHING FROM RESPONSIBLE MANUFACTURERS:
Manitoba would like to promote the awareness and understanding of
humane working conditions and employment standards by its vendors.
As such Manitoba will purchase clothing which is manufactured in a
responsible manner according to Manitoba's Purchase of Clothing from
Responsible Manufacturers policy
A responsible manner is defined as
- In accordance with all laws applicable in the jurisdiction of their
production
- In accordance with minimum labour rights set out in this policy
The Policy is available on the PSB website
http://www.gov.mb.ca/gs/psb/rm.html
For items marked Responsible Manufacturer's Certification Required
the Bidder must certify that to the best of its knowledge, the
manufacturer
and sub-contractors for the item offered are in compliance with all
applicable local labour laws in the location in which the item is
manufactured and assembled, and with Manitoba's minimum labour
rights identified in Manitoba's Purchase of Clothing from Responsible
Manufacturers policy.
The Bidder is required to provide the Location of Manufacture
information requested, as explained under the Responsible Manufacturers
Certification section below.
Failure to provide the information may result in bid disqualification
of that item and that item may receive no further consideration.
Manitoba reserves the right to ask for proof of compliance and may
inspect working conditions at any time (or request independent
verification of compliance).
Vendors must maintain sufficient records to substantiate compliance.
RESPONSIBLE MANUFACTURER'S CERTIFICATION:
- all bidders intending to bid on the items marked Responsible
Manufacturer's Certification Required must provide the Location of
Manufacture.
- failure to provide the location of manufacture information requested
may result in bid disqualification of that item and that item may
receive no further consideration.
- the information provided by the successful bidder will be made public.
- the Bidder who signs the bid document is also agreeing to the
Certification section detailed below.
Bidders to provide, on your quote, all information requested regarding
the factory name, address, city and country. The country noted in the
factory address must match the country noted on the label of the product
offered.
Multiple factory locations/countries:
If the item is currently manufactured in factories located in more than
one country, the Bidder shall list all the countries where this item is
currently manufactured.
Location of Manufacture:
If the item offered is manufactured using more than one factory to
complete the item offered or by using sub-contractors for some or all of
the processes then each facility is to be identified.
Bidders are to provide the name and address of each of the factories and
production facilities used in the manufacturer and assembly of each item
offered as follows:
Manufacturer's/factory name and factory address
(including street address, city and country)
This information can be entered as follows:
- if the item offered is manufactured using only one factory for the
complete process, then the factory information can be entered under
the phrase Responsible Manufacturer's Certification Required for the
item offered
OR
- if the item offered is manufactured using more than one factory to
complete all of the processes or is manufactured using sub-contractors
for some or all of the processes then each facility is to be identified.
The information can be itemized on the Bidder's letterhead and attached
to the bid.
The attachment is to identify the Solicitation number, the item and the
name and address (including street address, city and country ) of the
factory and production facilities used in the manufacturer and assembly
of the item offered.
Certification:
I hereby certify that, for the items noted with the phrase Responsible
Manufacturer's Certification Required the Bidder and any listed
Manufacturer /Subcontractor/Assembler meet, and will continue to meet
throughout the duration of any contract resulting from this tender<(>
,<)>
the requirements to be certified as a Responsible Manufacturer<(>,<)>
as defined in Manitoba's Purchase of Clothing from Responsible
Manufacturers policy, which I have read and understand.
I agree that the Bidder will immediately furnish to Manitoba<(>,<)>
on request, evidence to corroborate this Certification.
I understand that civil consequences of making an untrue statement in
this Certification or failing to produce satisfactory evidence to
Manitoba regarding this Certification may include:
disqualification of the Bidder from participating in future contracts;
and/or termination of any contract resulting from this tender.
The signature of the Authorized representative of the Bidder
who signs the bid document is also agreeing to the above certification.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES:
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Order, issued by authorized personnel, may be placed
verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless
approved by the departmental contact person shown on the
Release Order.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to
be unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract
may be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
F.O.B. DESTINATION FREIGHT PREPAID TO:
Manitoba Conservation and Climate
Parks and Resource Protection Division
1-1383 Whyte Ave
Winnipeg, MB.
R3E 1V7
(unit prices quoted include all necessary charges such as freight,
insurance, handling etc.).
Delivery Charge:
Delivery/Freight Charges MUST be incorporated into the unit prices
quoted for each item.
DURATION OF FIRM PRICING:
PRICING TO BE OFFERED FOR YEAR 1, 2, AND YEAR 3 FOR EACH ITEM
ONE PRICE SHALL BE FOR ALL SIZES REQUESTED.
PRICING FOR EACH YEAR IS FIRM FOR THAT YEAR.
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________
Bidders offering prices subject to change without notice or
in effect at time of shipment may be rejected outright.
Preference may be given to suppliers offering firm pricing.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest overall price of
an acceptable product, however, preference may be given to
products which are environmentally preferable and support
Manitoba's Sustainable Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the
contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
Proposed Delivery Address:
Delivery Address:
Manitoba Conservation and Climate
Parks and Resource Protection Division
1-1383 Whyte Ave
Winnipeg, MB.
R3E 1V7
Attn: Ben Jimenez
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement Services Branch
Manitoba Finance
2nd Floor 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
