MANITOBA REFERENCE NUMBER: MB-MBPB-09T-00026
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 21/08/2020
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
NOTE:
For INFORMATION or item clarification, if required, CONTACT: Chuck
Bright - phone (204) 945-6353, or email chuck.bright@gov.mb.ca
F.O.B Destinations listed, Freight Prepaid To:
Manitoba Developmental Centre
840-3rd Street N.E.
Portage la Prairie, Manitoba
R1N 3C6
Please contact the individual noted above if additional information
or clarification is required on the following items.
Contract term: October 1, 2020 to August 31, 2022 (2 year term) with an
option to extend for one additional year solely at the discretion of
Manitoba.
This procurement is subject to the Canadian Free Trade Agreement.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
ELECTRONIC SUBMISSION:
Submission address: bids@gov.mb.ca . Proposals must be submitted in PDF
format or as directed. There must be separate attachments for the
Technical Proposal and the Pricing/Financial Proposal.
The subject line of the email and any attachments should be clearly
marked with the RFQ number and the Proponent's name.
The submission subject should be listed as Proponent Name and the Date
Submitted in mm-dd-yyyy.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Proponents should identify the order and number of emails
that make up the electronic submission (e.g. email 1 of 3, email 2 of 3,
email 3 of 3). Upon receipt of proposal, Proponents will receive an
email confirming that Manitoba has received the Proposal. While Manitoba
allows for email submissions, the Proponent bears all risk associated
with submitting its Proposal by electronic submission, including but not
limited to delays in transmission between the Proponent's computer and
Manitoba's email system. Proposals determined by Manitoba to have been
received later than the deadline will not be accepted.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/08/2022
980.00 Each GSIN: N8415MATERIAL: 64635
BIB, POLYESTER BRUSHED FRONT, 100% VINYL WITH 100% OUTER SHELL OF
BACKED POLYESTER, BUNNY EARS CLOSURE, NO RIBBING OR BIAS EDGING,
SIZE 20 IN X 36 IN
NOTE: Bunny ears closure, not 3 snaps closure.
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30<(>,<)> 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 20 31/08/2022
500.00 Each GSIN: N8465MATERIAL: 57529
BAG, LAUNDRY, 28 IN X 30 IN, 100% NYLON, WITH LOOPS AT THE BOTTOM OF THE
BAG INSIDE AND OUTSIDE, GROMMETS AROUND THE TOP OF THE BAG WITH NYLON
BRAID CORD AND B-LOCKS LACED THROUGH GROMMETS, COLOURS REQUIRED GREEN,
BLUE, YELLOW, WHITE, ORANGE AND RED
Bidders to advise the following:
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 30 31/08/2022
350.00 Each GSIN: N7210MATERIAL: 46335
SHEET, BED, FITTED, 60 PERCENT COTTON, 40 PERCENT POLYESTER, DOUBLE
KNIT, WEIGHT 125 TO 130 GRAMS PER SQUARE METER, FITS MATTRESS SIZES UP
TO 39 IN WIDE, 80 IN LONG, 9 IN HIGH, COLOUR WHITE, NO BIAS EDGING,
ELASTIC ONLY
Bidders to advise the following:
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 40 31/08/2022
1,000.000 Dozen GSIN: N8305MATERIAL: 57526
FACE CLOTH, 13 IN X 13 IN, 86% COTTON AND 14% POLYESTER, HEAVY DUTY
QUALITY, COLOUR WHITE OR IVORY
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 50 31/08/2022
300.00 Each GSIN: N7210MATERIAL: 46336
SHEET, BED, FITTED, WITH CONTOURED (FITTED) FOOT, 60 PERCENT COTTON, 40
PERCENT POLYESTER, DOUBLE KNIT, WEIGHT 125 TO 130 GRAMS PER SQUARE
METER, FITS MATTRESS SIZES UP TO 39 IN WIDE, 80 IN LONG, 9 IN HIGH,
COLOUR WHITE, NO BIAS EDGING RED OR ORANGE COLOURED THREADING TO
IDENTIFY SHEET
Bidders to advise the following:
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 60 31/08/2022
275.000 Dozen GSIN: N7210MATERIAL: 57528
TOWEL, BATH, 22 IN X 44 IN, 100% COTTON, 6 LBS/DOZEN, COLOUR WHITE
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 70 31/08/2022
150.00 Each GSIN: N8465MATERIAL: 54912
BAG, LAUNDRY, 28 IN X 30 IN, DURABLE POLYESTER MESH BAG, WITH DRAWSTRING
OF NYLON BRAID CORD AND B-LOCK, MUST HAVE AVAILABLE COLORS GREEN, YELLOW
AND BLUE
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 80 31/08/2022
900.00 Each GSIN: N8305MATERIAL: 64636
PAD, BED, INCONTINENT CARE, 3 IN 1 CONSTRUCTION, QUILTED UNDER PAD AND
ABSORBENT LAYER, BRUSH FINISH, FIBRE CONTENT 65% POLYESTER, 35% RAYON,
SIZE 34 IN X 45 IN
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 90 31/08/2022
50.000 Dozen GSIN: N7210MATERIAL: 50761
PILLOWCASE, 60 PERCENT COTTON, 40 PERCENT POLYESTER, PLATED JERSEY KNIT
, SIZE 21 IN X 33 IN, 139 GRAMS PER SQUARE METER, COLOUR WHITE
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
ITEM 100 31/08/2022
1,000.000 Dozen GSIN: N8305MATERIAL: 64634
FACE CLOTH, 15 IN X 15 IN, 100% COTTON, .75 LB/DOZEN, COLOUR WHITE WITH
BLUE HOSPITAL STRIPE THROUGH THE CENTRE OR A PLAIN BLUE STRIPE WILL
SUFFICE
Bidders to advise the following
Fibre content: Cotton _____% Polyester ______%
Other ______% (specify fibre)
Finished size: _______ inches X _______ inches
Bidders to provide the following information:
Manufacturers Name: __________
Brand Name: ______________
Product / Style Number: ________
Location of manufacture
(city): ________ (country) ________
(country to match that noted on product label)
Where the product offered is manufactured using primary and
subcontractors, the Bidder is requested to provide the following
additional information on each of the subcontractor locations (if
possible):
Location of subcontractor(s):
(city): ________ (country) ________
(city): ________ (country) ________
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ calendar days.
Minimum Order quantity ________each.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 (October 1, 2020 to September 30, 2021) $________per each
Year 2 (October 1, 2021 to August 31, 2022) $________per each
========================================================
DURATION OF CONTRACT:
To be delivered as & when required from October 1, 2020 to August 31,
2022 (2 year term) with an option to extend for one additional year
solely at the discretion of Manitoba.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be
awarded the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, delivery<(>,<)>
warranty, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
The intent is to evaluate the quotations on a 2 year basis and award
contracts for the 2 years as indicated, therefore bidders should quote
a price for year 1, and 2, however, the Manitoba Government
(Manitoba) reserves the right to evaluate the quotations on a 1<(>,<)>
or 2 year basis if required and award contracts as such.
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for
its intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of
any alternative products offered, for evaluation prior to the award of
the contract. The sample or samples are to be provided at no cost to
Manitoba and may be tested up to and including destruction. Failure to
provide an acceptable sample will be cause for rejection of your quote
Samples will be provided at no cost if requested within _____ calendar
days upon formal request.
DO NOT SEND SAMPLES WITH BID.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES:
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Order, issued by authorized personnel, may be placed
verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless
approved by the departmental contact person shown on the
Release Order.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to
be unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract
may be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
DELIVERY LEAD TIME:
Bidders should indicate which items are normally stocked and which
are not normally stocked.
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
F.O.B. DESTINATION FREIGHT PREPAID TO:
Manitoba Developmental Centre
840-3rd Street N.E.
Portage la Prairie, Manitoba
R1N 3C6
(unit prices quoted include all necessary charges such as freight<(>,<)>
insurance, handling etc.)
,,,,
Delivery Charge:
Delivery/Freight Charges MUST be incorporated into the unit prices
quoted for each item.
DURATION OF FIRM PRICING:
PRICING TO BE OFFERED FOR YEAR 1 AND YEAR 2 FOR EACH ITEM
ONE PRICE SHALL BE FOR ALL SIZES REQUESTED..
PRICING FOR EACH YEAR IS FIRM FOR THAT YEAR.
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________
Bidders offering prices subject to change without notice or
in effect at time of shipment may be rejected outright.
Preference may be given to suppliers offering firm pricing.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest overall price of
an acceptable product, however, preference may be given to
products which are environmentally preferable and support
Manitoba's Sustainable Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the
contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # ( if applicable) _________
Proposed Delivery Address:
Manitoba Developmental Centre
Box 1190,
840-3rd Street N.E.
Portage la Prairie, Manitoba
R1N 3C6
Attention: Pam Fraser
Phone: 204-856-4260
TENDERS TO BE RETURNED TO:
Manitoba Central Services
Procurement & Supply Chain Division
6th Floor
352 Donald Street
Winnipeg, MB.
R3B 2H8
Effective immediately the Government of Manitoba will no longer be
accepting hard copy bids until further notice. All bid submissions must
be sent electronically to bids@gov.mb.ca Should you have issues in
submitting, please email your inquiry to bids@gov.mb.ca
