MANITOBA REFERENCE NUMBER: MB-MBPB-04T-00242
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 27/09/2021
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353
The Manitoba Department of Justice - Corrections is requesting bid
submissions for the supply of Safety Toe Cap Covers, and Sandals on an
"as and when" requested basis for a 3 year term from November 1, 2021 to
October 31, 2024 with the option to extend for a two(2) one(1)
additional years.
NOTE:
Departmental Contact: Chuck Bright
Phone:(204)945-6353
Email: chuck.bright@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to Chapter 5 of the CFTA.
FOB/FREIGHT:
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID, DELIVERED,
AND UNLOADED TO VARIOUS CORRECTIONAL FACILITIES.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/10/2024
500.000 Pair GSIN: N8400MATERIAL: 67224
COVER, SAFETY, TOE CAP, COMFORTABLY WORN OVER LOW-HEEL DRESS OR RUNNING
SHOES AND MOST BOOTS, 100% WATERPROOF, WILL NOT HARDEN OR CRACK, CSA
Z195-09 STANDARDS FOR PROTECTIVE FOOTWEAR GRADE 1, COLOUR OPTIONS:
DIFFERENT COLOUR PER EACH SIZE, FIT SIZES: XS (4-5), SM (6-7), MM
(8-9), LG (10-11), XL (12-13), 2XL (13-14),
IMPACTO TURBOTOE
ONE PRICE SHALL BE QUOTED FOR ALL SIZES LISTED IN ITEM.
THE SIZES AND QUANTITIES WILL BE CONFIRMED AT THE TIME OF ORDER.
Please indicate:
Manufacturers Name __________
Brand Name ______________
Product / Style Number ________
Bidder's catalogue/reference number ( if applicable) ____________
Do the Proposed products meet or exceed standards for protective
footwear CSA Z195-09 GRADE 1 Yes______, or No_________.
INCLUDE SPECIFICATION SHEET OF PROPOSED PRODUCT.
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ working days
Minimum Order quantity ________each
========================================================
ITEM 20 31/10/2024
43,000.000 Pair GSIN: N8430MATERIAL: 24279
SANDAL, MALE, INMATE, VINYL MATERIAL WITH ANTI-FUNGAL CONTENT, ONE PIECE
CONSTRUCTION, SKID RESISTANT SOLES, WASHABLE, CROSSBAND STYLE, COLOR TAN
, SIZES TO BE ADVISED.
ONE PRICE SHALL BE QUOTED FOR ALL SIZES LISTED IN ITEM.
THE SIZES AND QUANTITIES WILL BE CONFIRMED AT THE TIME OF ORDER.
Please indicate:
Manufacturers Name __________
Brand Name ______________
Product / Style Number ________
Colour___________
Available sizes offered:______________
Bidder's catalogue/reference number (if applicable) ____________.
INCLUDE SPECIFICATION SHEET OF PROPOSED PRODUCT.
The delivery lead time required from receipt of a Release off the
contract for:
Delivery within ________ working days
Minimum Order quantity ________each
========================================================
DURATION OF CONTRACT:
To be delivered as and when requested during the period
November 1, 2021 to October 31, 2024, with the option to extend for (2)
two (1) one year additional years.
TENDER EVALUATION:
Any product supplied must be new, unused, first quality.
Each proposed item will be reviewed and evaluated separately and may
result in each item be awarded separately.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ may be awarded the
order.
However, other factors as stipulated below (in no particular order) will
be considered when awarding a contract. Tenders will be evaluated based
on the following criteria:
- Delivery;
- Pricing;
- Suitability of product offered compared to end-users needs:
- Product description/specifications requested;
- Quality of proposed product in past awards;
- Quality of the Bidder's performance in past awards;
- Return & refund policies; and
- Any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
Each product offered may be considered individually and this may result
in more than one contract awarded from this RFQ. Like items or items
that need to be compatible may be considered as a "group" for "price
comparison" and/or "award purposes".
The lowest price on any item will not necessarily be accepted.
PRICING:
Pricing quoted is to remain firm for the duration of the contract unless
otherwise indicated by bidder.
Is pricing is firm for the duration of the contract term?
Yes _____ No _____
If No, indicate "Prices firm until" date: ______________________
Unless otherwise stipulated in writing, all submitted pricing shall
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, delivery and handling charges.
Should it be determined that firm prices cannot be for the term of the
agreement, consideration may be given to a price change subject to a
minimum of thirty (30) days written notification to the Procurement
Services Branch of substantiation of material cost increase/decrease
only.
Cost increase substantiation must be in the form of an original,
photocopy or facsimile of a letter from the "appropriate
manufacturer/governing body" identifying the reason for increase,
percentage increase, as well as the effective date. Any notification of
price change must reference the applicable agreement number and item
number(s).
NOTE: PRICE INCREASES SHALL NOT EXCEED THE PERCENTAGE PASSED ON BY THE
MANUFACTURER / GOVERNING BODY, AND WILL BE APPLICABLE ONLY TO THE
PERCENTAGE OF TRUE RAW MATERIAL COSTS.
Any notification of price change must reference the applicable agreement
number and line item number(s).
PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for
its intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of
any alternative products offered, for evaluation prior to the award of
the contract. The sample or samples are to be provided at no cost to
Manitoba and may be tested up to and including destruction. Failure to
provide an acceptable sample will be cause for rejection of your quote
Samples will be provided at no cost if requested within _____ calendar
days upon formal request.
DO NOT SEND SAMPLES WITH BID.
QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES:
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Order, issued by authorized personnel, may be placed
verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless
approved by the departmental contact person shown on the
Release Order.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to
be unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract
may be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply Chain
600-352 Donald Street.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract
<(>,<)>
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h )the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.
DELIVERY LEAD TIME:
Bidders should indicate which items are normally stocked and which
are not normally stocked.
Bidders to indicate:
The normal delivery lead time required from receipt of a Release off
the contract for:
Delivery within ________ calendar days
DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
F.O.B. DESTINATION FREIGHT PREPAID TO DEPARTMENT OF JUSTICE LOCATIONS
AS FOLLOWS:
(unit prices quoted include all necessary charges such as freight<(>,<)>
insurance, handling etc.)
Delivery to each of the following facilities:
Brandon Correctional Centre
375 Veterans Way<(>,<)>
Brandon, MB.
R7C 0B1
Headingley Correctional Centre
6030 Portage Ave.
Headingley, MB.
R4H 1E8
Milner Ridge Correctional Centre
Prov. Bldg. 20 First St.
Beausejour, MB.
R0E 0C0
Women's Correctional Centre
31 Routledge Ave<(>,<)>
Headingley, MB.
R4H 0A9
The Pas Correctional Centre
300-3rd St. East, P.O. Box 659
The Pas, MB.
R9A 1K7
Winnipeg Remand Centre
141 Kennedy St.
Winnipeg, MB.
R3C 4N5
Manitoba Youth Centre
170 Doncaster St.
Winnipeg, MB.
R3N 1X9
Agassiz Youth Centre
2 River Road<(>,<)>
Portage La Prairie, MB.
R1N 3A9
,,,,
Delivery Charge:
Delivery/Freight Charges MUST be incorporated into the unit prices
quoted for each item.
PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest overall price of
an acceptable product, however, preference may be given to
products which are environmentally preferable and support
Manitoba's Sustainable Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the
contract.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________
Proposed Delivery Address:
Delivery to each of the facilities:
Brandon Correctional Centre
375 Veterans Way<(>,<)>
Brandon, MB.
R7C 0B1
Headingley Correctional Centre
6030 Portage Ave.<(>,<)>
Headingley, MB.
R4H 1E8
Milner Ridge Correctional Centre
Prov. Bldg. 20 First St.<(>,<)>
Beausejour, MB.
R0E 0C0
Women's Correctional Centre
31 Routledge Ave.<(>,<)>
Headingley, MB.
R4H 0A9
The Pas Correctional Centre
300-3rd St. East, P.O. Box 659
The Pas, MB.
R9A 1K7
Winnipeg Remand Centre
141 Kennedy St.<(>,<)>
Winnipeg, MB.
R3C 4N5
Manitoba Youth Centre
170 Doncaster St.<(>,<)>
Winnipeg, MB.
R3N 1X9
Agassiz Youth Centre
2 River Road<(>,<)>
Portage La Prairie, M.
R1N 3A9
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
