MANITOBA REFERENCE NUMBER: MB-MBPB-08U-00219
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 19/02/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
THE FOLLOWING IS A REQUEST FOR ONE (1) YEAR AGREEMENT TO SUPPLY
SEMI-AUTOMATED EXTERNAL DEFIBRILLATORS (AED), ELECTRODE PADS, BATTERIES,
AND WALL SIGNS FOR THE GOVERNMENT OF MANITOBA.
CONTACT: JOSEPHINE YOUDEOWEI
EMAIL: josephine.youdeowei@gov.mb.ca (enquiries only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
To be delivered as & when required from March 10, 2020 to February 26,
2021, with an optional year extension which if applied, will end in
February 28, 2022.
The delivery date (if shown) is actually the end of the contract.
THIS PROCUREMENT IS SUBJECT TO THE CANADIAN FREE TRADE AGREEMENT, CFTA.
FOB/FREIGHT:
FOB DESTINATION FREIGHT PREPAID, DELIVERED TO VARIOUS LOCATION IN
MANITOBA.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
return address.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 26/02/2021
50.00 Each GSIN: N6515MATERIAL: 70198
DEFIBRILLATOR, SEMI-AUTOMATIC, SOFT CARRY CASE, LITHIUM BATTERIES WITH
FIVE YEARS EXPECTED BATTERY LIFE, FIVE YEARS WARRANTY (7 YEARS WITH
ONLINE REGISTRATION)<(>,<)>
ZOLL AED PLUS #22600010102011060
This must also include items below:
- ONE SET OF CPR D-PADZ
- PRODUCT DOCUMENTATION
- AED LID
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 20 26/02/2021
50.000 Set GSIN: N6515MATERIAL: 70196
ELECTRODES/PADS, FOR USE WITH ZOLL AED PLUS, FIVE YEAR SHELF LIFE,
ZOLL (CPR-D-PADZ) #8900-0800-01
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 30 26/02/2021
50.000 Set GSIN: N6515MATERIAL: 70195
ELECTRODES/PADS, FOR USE WITH ZOLL AED PLUS, TWO YEAR SHELF LIFE,
ZOLL (PEDI-PADZ II) #8900-0810-01
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 40 26/02/2021
20.00 Each GSIN: N7125MATERIAL: 70193
CABINET, WALL, STANDARD, METAL, DISPLAY, ALARMED, 17.5 INCHES X 17.5
INCHES X 7 INCHES, FOR USE WITH ZOLL AED PLUS,
ZOLL #8000-0817
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 50 26/02/2021
20.00 Each GSIN: N7125MATERIAL: 70194
CABINET, WALL, STANDARD, METAL, DISPLAY, ALARMED, 17.5 INCHES X 17.5
INCHES X 9 INCHES, FOR USE WITH ZOLL AED PLUS,
ZOLL #8000-0855
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 60 26/02/2021
20.00 Each GSIN: N8105MATERIAL: 70197
CASE, CARRY, RIGID PLASTIC, SMALL, 16 INCHES X 13 INCHES X 6.9 INCHES,
FOR AED PLUS UNIT ONLY,
ZOLL #8000-0836-01
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 70 26/02/2021
50.00 Each GSIN: N9999MATERIAL: 53875
BATTERY, NON-RECHARGEABLE, SHELF LIFE WITH 5 TO 7 YEARS, VISUAL
INDICATOR OF ADEQUATE SUPPLY, CAPACITY OF NO LESS THAN 125 OR 300 FULL
ENERGY SHOCKS AND A CONTINUOUS OPERATION OF NO LESS THAN 8 TO 16 HOURS
It is the Bidders responsibility to Transport these Batteries in
accordance with the Transportation of Dangerous Goods Act.
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 80 26/02/2021
30.00 Each GSIN: N6900MATERIAL: 54162
DEVICE, DEFIBRILLATOR TRAINING, INCLUDES TRAINING PADS, CARRY CASE,
INSTRUCTIONS FOR USE, QUICK REFERENCE, EXTERNAL MANIKIN ADAPTER,
COMPATIBLE WITH PHILIPS HEARTSTART,
HEARTSTARTFRX
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
========================================================
ITEM 90 26/02/2021
30.00 Each GSIN: N6900MATERIAL: 54163
KIT, DEFIBRILLATOR, INSTRUCTOR TRAINING TOOL, INCLUDES DVD, CD,
INSTRUCTIONAL AIDS AND PRESENTATION,
HEARTSTARTFRX
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
========================================================
ITEM 100 26/02/2021
30.00 Each GSIN: N6910MATERIAL: 54164
PAD, II, DEFIBRILLATOR, TRAINING TOOL, TO BE USED WITH HEARTSTARTFRX OR
TRAINER CAPABLE OF BEING USED ON MANIKIN OR HUMAN, TRAINING CASES
CONTAIN REUSABLE ADHESIVE PADS WITH INTEGRATED CABLE AND CONNECTOR, ALSO
CONTAINS GUIDE FOR PAD USE AND INSTRUCTIONS FOR USE,
HEARTSTARTFRX
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
========================================================
ITEM 110 26/02/2021
20.000 Set GSIN: N9999MATERIAL: 53555
PAD, DEFIBRILLATOR, ADULT, PRE-CONNECTED, SINGLE USE, NON-POLARIZED,
DISPOSABLE, SELF ADHESIVE ELECTRODES WITH CABLE AND CONNECTOR, SURFACE
AREA 103 CM (40 1/5 IN), CABLE LENGTH 122 CM (48 IN), PHILIPS SMART PADS
II, 989803139261
NOTE: THIS PRODUCT SHOULD BE A NO SUBSTITUTION.
Please indicate:
If Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO<(>,<)> please advise information on the product offered as
follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
ITEM 120 26/02/2021
20.00 Each GSIN: N9905MATERIAL: 99342040
SIGN AS DESCRIBED BELOW:
AED wall sign
-AED 3D wall sign (Ready for install)
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
========================================================
ITEM 130 26/02/2021
20.00 Each GSIN: N6515MATERIAL: 53993
POUCH, ACCESSORY, FOR AUTOMATED EXTERNAL DEFIBRILLATOR, TO CONTAIN CPR
MASK, SCISSORS, EYE SHIELD, TWO PAIRS OF NITRILE GLOVES, ANTISEPTIC
WIPES, TOWEL, RAZOR AND BIO-HAZARD BAG, TO BE STORED WITH THE UNIT OR
CLIPPED TO EXTERIOR STRAP OF CARRYING CASE
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Specification of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ________
========================================================
Products offered must be in accordance with the Defibrillator Public
access act, other laws and Regulations in Manitoba.
Transportation will be conducted in accordance with the Transportation
of Dangerous Goods Act for the supply of Batteries only.
HEALTH CANADA MEDICAL DEVICES REGULATION:
Health Canada Medical Devices Regulation Schedule No. 1101
(May 7/98) established new regulatory requirements for
the sale of medical devices in Canada.
Please indicate (if applicable) your Health Canada
Establishment License #______.
Please indicate, for each product offered, the Health Canada
Medical Device License # and/or I.D. # (if applicable).
For more information or to apply for a license, contact
Health Canada, Darryl Melnyk at phone (204)983-1547<(>,<)>
FAX (204)984-2155.
PLEASE NOTE: ALL DOCUMENTATION WILL BE VERIFIED PRIOR TO AWARD.
MANDATORY REQUIREMENTS
1.,,AED unit must be licensed by Health Canada as a Medical Device
(MDL).
Did you attach a readable copy of license with your Bid submission
Yes_____ or No_______?
2.,,Vendor must have a valid Health Canada Medical Device Establishment
License.
Did you attach a readable copy of license with your Bid submission
Yes_____ or No_______?
3.,,Vendor must be an authorized distributor of this product.
Did you attach a Letter from the Manufacturer of the product confirming,
you are an authorized distributor
Yes_____ or No_______?
4. INSURANCE REQUIREMENT:
A Certificate of Insurance satisfactory to Manitoba, as written evidence
of the required insurance covering this Contract to be provided, with
minimum coverage.
Commercial General Liability, Products completed Operations Insurance
covering claims or coverage of not less than five million dollars ($5
,000,000.00) Dollars per occurrence.
There should be Twenty-four (24) months extended coverage period.
Transit coverage, amount to be established based on the Maximum value of
a shipment.
Automobile Liability Insurance for owned automobiles used for this
Contract in the amount of at least five million dollars ($5,000,000.00),
to remain in place at all times during the performance of this Contract.
The Supplier shall not cancel, materially alter, or cause the policy to
lapse without providing at least thirty (30) Calendar Days prior written
notice to Manitoba Government.
Can you provide an Insurance Coverage as required in this contract with
an Insurance Broker or an Insurance Company license to operate in
Canada, at least Two (2) business days to the start of this Contract?
YES ______ or NO ________.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
BIDS:
Bids are requested from competing Bidders in accordance with Manitoba
policies. Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.
Bids shall be considered firm until awarded, unless otherwise indicated.
Any exchange of information with Manitoba personnel prior to the
issuance of an RFQ is not a valid response to the RFQ and shall not be
considered.
Quotations may be submitted by courier, personal delivery, facsimile
transmission, or sent through Canada Post. Quotations submitted by
courier, personal delivery or Canada Post shall be enclosed in a sealed
envelope or package clearly addressed, marked to the attention of the
person indicated below, and labeled with the RFQ solicitation number and
the Bidder's name and address.
If the Quotation is submitted by facsimile transmission, it should have
a cover sheet clearly indicating the Quotation reference number and the
Bidder's name and address, and marked to the attention of the person
indicated.
All components of the RFQ must be fully completed and submitted by the
Bidder no later than the submission deadline to the address or facsimile
number indicated. Quotations or partial quotations received after this
time shall not be considered.
Manitoba is not responsible if it fails to receive a Quotation submitted
by facsimile transmission before the submission deadline due to a
mechanical or system problem, failure or non-availability (regardless of
whether the problem, failure or non-availability was caused by
Manitoba's or the Bidder's machines or systems), or due to any other
reason.
Quotations submitted by facsimile transmission will be deemed to have
been received on the date and at the time indicated by Manitoba's
equipment, as applicable.
Bidders are responsible for ensuring that Manitoba has received their
quotation and that the quotation has been received by Manitoba prior to
the submission deadline.
Bidders may verify delivery of their facsimile quote by contacting the
PSB General Inquiry line at (204) 945-6361.
Bids received after the Submission Deadline will not be considered and
returned to the Bidder.
Please complete each section and attach additional information if space
is not sufficient. Any attachments shall reference the applicable
numbered section.
IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
ACCEPTANCE OF BID CONDITIONS:
A Bidder should clearly understand, by submitting a bid agrees, that its
bid or any part of its bid is subject to the following conditions, in
addition to any other terms and conditions set out in the RFQ.
No bid will be considered from a Bidder where Manitoba, in its sole
discretion, determines that a potential conflict of interest exists. No
bid will be considered that is in any way conditional or that proposes
to impose conditions on Manitoba that are inconsistent with the
requirements of the RFQ and the terms and conditions stipulated therein.
The submission of a bid, the receipt of a bid by Manitoba and the
opening of a bid, or any one of those, does not constitute acceptance,
in any way whatsoever.
ALTERATIONS/QUALIFICATIONS OF BIDS:
No bid shall be altered, amended or withdrawn after the specified
closing date and time. Manitoba issuing the RFQ is the sole agency
empowered to negotiate or alter any term, condition or stipulation of
the bid and/or any subsequent award or event arising there from.
Any terms, conditions, or stipulated qualifications on bid submission
that is contrary to, or inconsistent with the RFQ documents, may be a
cause for rejection.
Bidders are cautioned to avoid making deviations and exceptions to the
terms and conditions of the bid documents which may result in rejection
of their bid.
GENERAL AWARD INFORMATION:
No award may result from this RFQ process. If this RFQ process results
in an award, then Manitoba reserves the right to award any Contract/
Agreement, in whole or in part, and may accept goods and/or services
from one or more Bidders in such quantities as shall be advantageous to
Manitoba.
Pricing will be a consideration on individual items but preference maybe
given to overall pricing for groups of items consolidated for shipping
and receiving at the facility. The lowest price on any item will not
necessarily be accepted.
Quality, taste, appearance and yield of products offered will be
considered. Evaluation of products previously provided by bidders will
be considered.
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Parts _________ months OR _______ years
Labor _________ months OR _______ years
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
State location of manufacturer's certified and/or approved warranty
service, closest to the point of delivery, for this quote, ___________,
_______
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation to be provided.
Toll free Telephone number: ________________.
Regional technical support; technical phone support; support via the
Internet; and support via a fax-back document system.
DELIVERED AND UNLOADED F.O.B. DESTINATION PREPAID TO VARIOUS LOCATIONS
IN MANAITOBA. (Unit prices include all necessary charges e.g. freight,
insurance, handling etc.)
If any charges are not included, please explain in detail any/all
charges which will be extra to the unit prices quoted and will be
charged on the invoice.
TENDER EVALUATION:
Generally, the lowest overall price of an item(s) in accordance with the
terms & conditions of the RFQ will be awarded the contract. However,
other factors as stipulated below (in no particular order) will be
considered when awarding a contract.
Tenders will be evaluated based on:
- Delivery
- Price;
- Products and/or Services approved by Manitoba for their use<(>,<)>
- Quality of the Bidder's performance in past awards;
- Quality of product and/or service offered compared to product
description / specifications requested.
- Quality of the proposed product and/or service in past awards;
- Return & Refund policies; and
- Any other terms & conditions indicated on this RFQ.
QUALITY / ACCEPTABILITY: EQUIVELENT OR BETTER
Any product supplied must be new, unused, first quality<(>,<)>
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products shall be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions. Products rejected by the using department will be
returned to the Vendor for full credit or replacement product at no cost
to Manitoba or the contract may be cancelled.
If additional information is required and/or for approval of alternative
products please call the Contact at the phone number indicated above.
PRODUCTS/BRANDS:
Brand names, where shown, are for reference purposes only and are not
intended as endorsement of a particular product.
TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the delivery time
(i.e. lead-time) indicated on the Contract may result in the
cancellation of the Contract item and any outstanding Contract Release
Orders.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
RETURNS:
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable)
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) calendar
days of request. Failure to replace rejected goods may result in
release order and/or contract cancellation in part or whole with no
obligation whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Phone: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS:
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
CONFLICT OF INTEREST:
The Bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The Bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.
If the Bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
ERRORS AND OMISSIONS:
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.
FAVOURED CUSTOMER:
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favourable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favourable terms.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
PROVISION OF GOODS/SERVICES TO MANITOBA BOARDS, ET AL:
During the term of the Agreement, or any renewal thereof, the Contractor
agrees to offer the goods/services upon written approval of PSB:
a) to corporations, boards commissions, councils, bureaus, agencies or
associations that are controlled by the Government of Manitoba, or all
of the members of which are appointed by the Government of Manitoba,
whether by order-in-council or legislation or by a Minister of the
Government of Manitoba; release of the purchase order/outline agreement
will be at PSB's discretion; and
b) To agencies that are funded by the Government of Manitoba only, or
suppliers of essential services in the Province of Manitoba.
On the same terms and conditions of the Agreement and at prices that do
not exceed prices charged to Manitoba for the goods/services. It shall
be in the sole discretion of such entity whether or not it wishes to
receive the benefit of this provision. If an entity wishes to avail
itself of this provision, it may do so directly by issuing its own
Release Purchase order to the Contractor, in which case any agreement
resulting from said Release Purchase Order will be between the entity
and the Contractor, and Manitoba will not be a party thereto.
INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
INDEMNITY:
The Vendor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.
The Vendor shall be solely responsible for
(a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Services or any term of the Agreement, or the breach of any term or
condition of the Agreement by the Vendor, or the officers, employees,
subcontractors or agents of the Vendor; and
(b),,Any omission or wrongful or negligent act of the Vendor, or of the
officers, employees, subcontractors or agents of the Vendor; And shall
save harmless and indemnify Manitoba, its officers, employees and agents
from and against all claims, liabilities and demands with respect to
clauses (a) and (b).
IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
LIABILITY:
Manitoba shall not be liable for any injury to the Vendor, or to any
officers, employees or agents of the Vendor, or for any damage to or
loss of property of the Vendor, or of the officers, employees or agents
of the Vendor, caused by or in any way related to the provision or
delivery of the Services or the terms of the Agreement.
The above clause does not apply if the injury, damage or loss was caused
by the wrongful or negligent act of an officer or employee of Manitoba
while acting within the scope of his or her employment.
LIENS, CLAIMS AND ENCUMBRANCES:
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of al liens, claims and
encumbrances of any kind.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING:
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.
RIGHT TO WAIVE NON-COMPLIANCE
Manitoba reserves the right to waive any minor non-compliance with the
bid submissions at its sole discretion.
RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
VENDOR INFORMATION / AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that the Bidder is the
manufacturer/authorized distributor, dealer or retailer of the goods
offered and is authorized to sell, service and warranty these goods in
Manitoba, Canada and upon request will provide Manitoba with written
evidence thereof.
Manitoba reserves the right to secure evidence to Manitoba's
satisfaction that any Bidder is able to provide the goods or services
and to require the successful Bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (accounts receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____ Initial
If No, provide complete details, such as box number, street address,
city, province, postal code, etc.
Invoicing Department Contact Person: _____________________________
Address: ____________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: ___________________
E-Mail Address: ______________________________________________
Hours of Operation: ___________________________________________
INVOICES:
Taxable items must be identified on the invoice on each individual line
item.
Manitoba shall be invoiced directly from the Vendor.
Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact Manitoba, in writing,
prior to shipping the products on the Release Order.
This is an accounting concern and is not intended to outline a process
to request price changes.
Manitoba certifies that the Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
Can each product's expiry date be included on the packing slip/invoice?
Yes _____ No _____ Initial __________
MANITOBA RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba
Retail Sales Tax?
Yes _____ No _____ Initial __________
If NO, disregard the following clause.
MANITOBA RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba Retail Sales Tax?
Yes _____ No _____ Initial __________
If the tender consists of both taxable (T) and non-taxable (NT) items,
please indicate T or NT opposite each item offered.
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds. If the
pricing offered is quoted in a currency other than Canadian then the
currency must be clearly identified on the quote document.
Manitoba's standard payment terms are net thirty(30) days.
Proposed Delivery Address:
AS PER RELEASED ORDER.
TENDERS TO BE RETURNED TO:
Submission Address:
Procurement & Supply chain
Manitoba Finance
2nd Flr # 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
